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  • Posted: Apr 29, 2015
    Deadline: May 7, 2015
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    The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. UNOPS provides project management, procurement and infrastructure services to governments, donors and UN organizations, such as th...
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    Administrative Clerk

    Functional Responsibilities

     

    • Prepare and distribute minutes of meeting;
    • Establish proper filling system for project documents, and make sure all the documents are kept in files.
    • Responsible for all logistics arrangements for the workshops
    • Drafting letters and correspondences to stakeholders
    • Distribute and communicate messages between the PMO and technical committees.
    • Assist in typing documents
    • Filing and maintenance of project file structures
    • Assist in photocopying, scanning, and distributing documents
    • Support the PMO team in preparing for workshops and meetings
    • Typing project documents
    • Perform any other duties as required by the supervisor

    Monitoring and Progress Controls

    • To ensure smooth running of the project .Works with minimal amount of supervision.
    • Independently provides accurate results in the areas of work including administrative functions.
    Background Information - Jerusalem

    Jerusalem

    The UNOPS Jerusalem office opened in 2006 and now has sub-offices in East Jerusalem, Ramallah and Jericho. The portfolio includes infrastructure, procurement, human resources, capacity building, access coordination and security projects for partners and beneficiaries throughout the occupied Palestinian territory.

    Competencies
    • Reliable and able to work under pressure;
    • Good team player;
    • Capable of working in a multi-national/cultural environment;
    • Excellent communications skills;
    • Strong organizing ability
    • Flexibility;
    • Attention to details
    • Ability to work independently / under minimum supervision
    • Proactive
    Education/Experience/Language requirements
    Education:
    • Secondary Education. A Bachelor Degree preferably in Business Administration or other related field will be an advantage.
    Experience:
    • Minimum of 3 years of professional experience in administration and related functions.
    • Computer literate and familiar with Office applications (in particular, Word and Excel)
    • Previous experience in project administration, an asset;
    • Work collaboratively with colleagues to achieve project goals
    • Supportive and service oriented personality with commitment, efficiency and willingness to work in a highly motivated and fast-moving team;
    • Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with UNOPS rules and regulations; supports subordinates, provides oversight and takes responsibility for delegated assignments
    Language Requirements:
    • Excellent command of Arabic and English language (oral and written).
    Contract type, level and duration
    Contract type: Individual Contractor Agreement
    Contract level: Local ICA Level 3
    Contract duration: Twelve months, the initial contract will be issued for three months
    Duty Station: Ramallah, with regular travel to Jerusalem

    Method of Application

    Interested and suitably qualified candidates should click on preferred job titles to apply online.

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