Office Manager at Total Facilities Management Limited

Job Type: Temporary (90 days reliever position).
Start Date: Immediate Employment

The role

• Organize and supervise all administrative activities that facilitate the smooth running of an office.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Develop and implement new administrative systems, such as record management;
• Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Organize and chair meetings with subordinates.
• Attend senior management meetings and present office reports.
• Oversee the recruitment of new staff, sometimes including training and induction;
• Ensure adequate staff levels to cover for absences and peaks in workload.
• Carrying out appraisals for associates and manage their performance.
• Delegate work to team mates and manage their workload and output.
• Recommend staff development and training;
• Respond courteously to customers’ enquiries, correspondences and complaints/queries.
• Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Contribute to team effort by accomplishing related results as needed.
• Schedule and manage appointments as may be required.
• Arrange and book transport and accommodation for visiting staff.
• Ensure that health and safety policies are up to date.

Skills and Qualifications

• Supply chain management capability, marketing skills, interpersonal skills, customer advocacy, delegation and supervision skills, reporting skills, basic knowledge of health and safety processes; ability to develop standards, promote process improvement, control inventory and use a range of office software, including email, spreadsheets and databases.
• Must possess a minimum of a Bachelor's Degree or its equivalent. Higher degree is an advantage.
• Must have at least 4 years' experience in similar position.