SPECIAL EXECUTIVE ASSISTANT at EZ37 Solutions

Requirement
•Minimum Of 5 Years Relevant Experience •Project Management Experience Is Needed, With Ability To Apply Relevant Software Applications In Project Management. (Project Management Certification Is A Plus) •Bachelor’s Degree In: Finance Or Law Or Communication Or Language Arts •Needs To Be Strong In Either Of The Following Fields : Law, Finance, Consulting •Needs To Have Writing Skills And Should Have Written Papers In The Last Five Years •Needs To Be Mobile, Must Be Able To Travel At Short Notice Locally And Internationally (so Needs To Have An Active Passport, With USA And UK And At Least One European Country Visited In The Last Five Years)

Job Description
TASKS •Support the CEO to manage work load and activities •Co-ordinate and maintain the diary of the CEO including organizing of all appointments, meetings, travel arrangements. •Answer the main telephone line, monitor telephones and manage interruptions to support the effective time management of the team. •Identify, anticipate and prepare information requirements of the CEO for meetings, appointments, presentations e.t.c. and follow up inward and outwards requests for information, outstanding reports, and correspondence •Liaise with and support team members on business related travel arrangements •Arrange meeting rooms for internal and external meetings as requested, and in advance for recurring meetings •Schedule team meetings, prepare agenda and draft minutes •Attend Board of Directors meetings, take minutes and be point of contact for Directors •Manage special projects units in the CEO office •Handle, manage and relate with all Joint Ventures and affiliates of the Group. This involves meeting with the CEOs or Project Directors of the Joint Ventures, ensuring compliance to scheduled activity, relevant laws and the terms of the agreements. •Manage and direct all special projects in association with the appointed external special project manager. SKILLS NEEDED FOR THE JOB 1. Planning: •Ability to prioritise administrative duties, organise and prioritise work for self and CEO in an environment with multiple and conflicting demands. •Capacity to balance the need to operate independently or work as part of a team, as tasks require. 2. Team building: •Ability to provide reliable administrative support to JV team members and maintain a positive team spirit. 3. Communication: •Ability to communicate effectively both internally and externally and contribute to a positive team dynamic. •Well-developed writing skills with high attention to detail. 4. Interpersonal: •Well-rounded inter-personal skill set. Good attention to details and organisational skills with the capacity to build strong team relationships, work effectively in team environment, and initiate process improvements where required. •Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly. 5. IT (word, excel, powerpoint): •Intermediate skills in Word and Excel, Basic PowerPoint, Email and Internet software packages. •Accurate typing at 40+wpm •Project Management Software Packages