Commercial Administration Manager at Jagal Group

Administration

• Provides administrative support to the MD and Business Development team including diary management, collating papers, ensuring data and information required to deal with business opportunities is collated and available
• Supports the Business Development team with administration associated with operations, meetings, projects and programs
• Maintains appropriate records on the corporate computerized information systems ensuring data integrity.
• Maintain all records within agreed procedures, entering data, monitoring usage, providing reports and information on performance
• Maintain, update and publish key data and information in the Sharepoint and CRM system
• Track the invoicing process from preparation to payment
• Assist in the preparation and presentation of formal presentations to the board and clients
• Prepare monthly departmental management reports
• Develop and maintain excellent working relationships with the Group functions as required
• Maintain a high level of confidentiality regarding corporate information
• Arrange and co-ordinate meetings and events, as required
• Prepare and edit correspondence, communications, presentations and other documents as required
• Record, distribute and follow up minutes of various meetings
• Work closely with the MD to provide commercial input for Budgets, Balanced Scorecards and other Financial

Reporting as required

• Manage the definition and / or amendment of standard Business Development/Commercial processes, ensuring that the process objectives are and achieved and Group policies and procedures are adopted
• Support the marketing and promotion of JL’s services, internal and externally, through the provision of professional literature, signage, marketing materials and communications including social media.
• Oversee the organization of specific events and seminars to promote commercially-focused programs to support external businesses and organisations

The successful candidate will have the following requirements:

•     ·         Holds a four-year college degree in business management or a related discipline
•     ·         May consider experience in the Oil & Gas industry over degree qualifications
•     ·         Must be a member of a recognised professional body
•     ·         Overseas and/or Africa work experience
•     ·         Oil & gas industry experience, preferred but not essential
•     ·         Computer Literate – MS Project, MS Excel, MS Word
•     ·         Excellent written and verbal English skills
•     ·         Able to effectively work individually under pressure and collaboratively in a team-oriented environment
•     ·         Demonstrates the ability to meet deadlines and produce quality complex work
•     ·         Excellent communication skills, deductive reasoning ability and information ordering aptitude when performing duties