Logistics Officer at Malaria Consortium

. Job purpose

The Logistics Officer will be responsible for all Abuja based logistics planning for Malaria Consortium activities in Nigeria. Scope of work

The Logistics Officer will support project logistics planning, implementation and regular updating. They will conduct all Abuja based logistics in accordance with the Malaria Consortium policies.

Key working relationships

The Logistics Officer will report to the Abuja Office Manager, and will work closely with all Abuja based staff to provide them Logistics support Key accountabilities

1. Travel management (30%)

• Organise and book all national and international flights based on approved Travel Authorisation Forms (TAFs) Organise all airport pickup and drop offs with Malaria Consortium or hired vehicles
• Provide international travelers with letters of invitation as required
• Ensure the ‘Country Visitor Information Guide’ is up to date and accurate and available to visitors on the Malaria Consortium Intranet page
• Collate documents of travels, events, hotel management from vendors for required approval and payment from finance;
• Organise and book Abuja accommodation required by visitors or staff for work purposes

2. Event management (40%)

• Organising Abuja based seminars/workshops/conferences including
• Provide advice to project managers in designing and organising Abuja based workshops/conferences
• Procuring suitable facilities for the workshop/conference following Malaria Consortiums standard procurement processes
• Organising and tracking all associated people movements using taxis, rental cars and/or Malaria Consortium vehicles as required
• Booking and managing all accommodation requirements for the event
• Organising and tracking all per diems for event participants, based on Malaria Consortiums per diem policy and budget holder approvals

3. Fleet management (30%)

• Manage the Abuja based drivers, including planning the driver roster, driver training as required and performance reviews
• Conduct driving assessments for all new Malaria Consortium drivers in Abuja
• Ensuring that all drivers have valid driver’s licenses and have completed a valid eye test
• Ensure all Malaria Consortium vehicles in Nigeria are registered and have required vehicle insurance
• Ensure logbooks are completed for all trips, with all logbook data collated into the Fleet monthly report
• Provide monthly analysis of the fleet report to the Abuja Office Manager, including fleet costs analysis, issues and recommended actions for fleet improvements
• Manage all fuel usage and costs for Abuja based vehicle used by Malaria Consortium
• Source and book rental vehicles, following the Malaria Consortium Procurement Policy, as required to supplement Malaria Consortiums fleet needs Person specification

Qualifications and experience: Essential

• Degree or similar qualification in Administration or related field
• At least 3-5 years’ experience working in an operations related role specifically in administration or event management
• Proven writing skills in English
• Ability to work effectively and sensitively with staff in other locations
• A collaborative and flexible style, with a strong service mentality
• Facilitation and coordination skills
• Excellent Microsoft skills Desirable
• Attentive to detail
• Highly organised
• Flexible and self- motivated
• Excellent written and oral communication skills
• He/she must clearly display the ability to effectively prioritise and perform to tight deadlines Work-based skills and competencies: Essential

Excellent interpersonal and communication skills
Excellent computer skills with proficiency in Microsoft Word, Excel and Powerpoint
Demonstrable driving skills and a valid driving license Desirable
Good coordination skills
Excellent analytical skills