Personal Assitant to the MD at APM Terminals

Location: Lagos
Ref.: AT-057133

Key Responsibilities

•     Represents the MD, where appropriate in internal meetings, while making informed decisions within his authority.
•     Liaises with stakeholders and other employees as appropriate and directed.
•     Organizes and attends meetings with the MD, taking minutes and ensuring the MD is well-prepared for meetings.
•     Manage and update the MD's calendar/diary with appropriate reminders on schedules.
•     Arranges travel and accommodation and, occasionally, traveling with the MD to provide general assistance during travel, meetings or presentations.
•     Carries out background research and presenting findings into subjects of interest to the MD.
•     Organizes and stores paperwork, documents and computer-based information for the office of the MD.
•     Generates and processes documents, briefing papers, reports and presentations.
•     Screens telephone calls, enquiries and requests, and handling them as appropriate.
•     Receives and manages the entertainment of the MD's visitors.
•     Manages all correspondences in form of letters, emails and taking dictation and minutes.
•     Other tasks as required by the Managing director.

Qualification and Experience

•     Bachelor's degree in Law, Business Administration or related field from an accredited university.
•     At least three to five years of experience as a personal assistant to a top management professional
•     Qualification as a Chartered institute of Secretaries and Administrators is desirable
•     A masters degree (MBA preferred) would be an advantage

Knowledge:

•     Must have extensive knowledge of Secretarial and document control
•     Must be familiar with basic legal concepts, contractual agreements and SLA’s.
•     Must have business acumen
•     Basic knowledge of branding and communication
•     Requires proficiency in various software applications and programs, specifically ALL Microsoft Office suites
•     Knowledge of multicultural systems, diversity and inclusion

Ability:

•     Strong analytical skills
•     Ability to manage confidential information on daily basis
•     Ability to empathize, be tactful, and diplomatic
•     Ability to work both independently and within a group
•     Ability to set priorities and multi task
•     Ability to network, interact and influence key decision makers within and outside circle of influence
•     Well developed English oral, written communications and report writing skills.
•     Requires capability to anticipate problems by recognizing the key issues in problems and creating contingency plans and alternative solutions