Front Office Assistant at Whytecleon

Key Areas of Responsibilities

• Photocopying
• Lunch
• Pick up & Drop off
• Supervise cleaning

Photocopy Duties:

• Responsible for all photocopy task.
• Handle staff’s photocopying requests and photocopies documents when needed.

Lunch Duties:

• Liaise with food vendors
• Handle and resolve students lunch issues with vendors.
• Ensures student’s lunch is properly distributed.

Pick up and Drop Off Duties:

• Carry out pick-up and drop-off duties
• Be sensitive to the needs of parents and be swift to respond.
• Help parents with handling their child/children when needed.
• Ensure students follow standard procedure of washing their hands in the morning before proceeding to their individual classes.

Cleaning and General Office Assistant Duties:

• Manage Medication request chart and ensure students on medication take their drugs as at when due.
• Work with Admin office to ensure Support Staff rota is updated in real time and supervise Support Staff with a view to ensuring that stop checks are ongoing as expected.
• Ensure parents waiting room is cleaned, fully stocked and ready for use daily.
• Monitor students’ activities during Specials, when needed.
• Ensure play ground is safe and ready for daily use.
• Generally, assist the Front Desk Officer, and Admin office when needed.
• Participate in stock take duties at the school store.

Requirements
Educational Qualification:

• A minimum of SSCE

Relevant Experience:

• Minimum of two years of college or business school or any combination of education, training and experience that provides the knowledge, skills and abilities required for this position.

Key Competences:

• Work confidentially with discretion.
• Perform a wide variety of clerical and secretarial duties to coordinate school office activities.
• Perform public relations and communication services for the Administration.
• Compose correspondence independently.
• Complete work with many interruptions and work independently.
• Maintain good public relations with students, parents, staff, and the public.
• Meet schedules and timelines.