Administrative Officer at Ralds & Agate

Job Description

• To provide administrative and clerical support to the organization.

Responsibilities
Office Management:

• Manage the provision of utilities and settlement of related bills
• Ensure provision of a conducive physical working environment (space, furniture etc.) for the company’s employees to facilitate optimal performance
• Manage internal/external mail delivery, courier and freighting
• Oversee the purchase, storing and distribution of office supplies and equipment and ensure all office equipment, machines and tools are in good conditions at all times
• Maintain a comprehensive database of all office equipment, assets etc. and monitor inventory reorder levels and plan/make provisions to avoid out of stock cases
• Responsible for inventory, vendor and Insurance management

Facilities Management:

• Ensure the management and maintenance of the company’s properties across all locations and maintain a concise inventory of all property asset
• Routinely monitor the facilities to ensure that it remains functional, safe & secure, well-maintained and ensure all faults including electrical, carpentry, civil works and plumbing system in the office are swiftly & safely resolved
• Ensure that facilities meet environmental, health and security standards and comply with government regulations

Fleet Management:

• Manage the sourcing, purchase, leasing, allocation and maintenance of all vehicles (including Dispatch motorcycles) in the Company.
• Ensure all required registration documents are intact and available to all company vehicles and strictly adhere to vehicles documents revalidation/renewal schedules.
• Supervise the availability and allocation of vehicles and drivers to staff who need to carry out official assignment
• Prompt settlements of all local and state governments’ levies, fees, permits including payments for Adverts, Signage, etc.

Qualifications/ Required Experience

• Bachelor's degree in Social Sciences or a related course
• Minimum of 5 year proven work experience as an Administrative Officer
• An organized approach to work