Personal / Admininstrative Assistant at Nicole Sinclair Consulting

Responsibilities

• Provides secretarial and administrative support to the CEO
• Preparing correspondence on behalf of the CEO
• Reading, monitoring and responding to mails
• Organizing and maintaining diaries and scheduling appointments as guided.
• Manages all forms of incoming and outgoing communication (phone calls, emails, etc).
• Carrying out specific projects and research.
• Organizing meetings and taking notes or dictations at meetings.
• Types, prints and files all personal documents.
• Liaising with clients, suppliers and contractors.
• Responsible for the effective running and administration of the CEO’s personal office.
• Arranging detailed travel plans, itineraries and agendas and compiling documents for travel- related meetings.
• Booking travel arrangement.
• Occasionally travelling with the CEO to provide general assistance.
• Organizing personal intinerary and planning of events for the CEO
• Manages and updates contacts and address book both business and personal.
• Ensures appropriate record keeping of  daily expenditure and retires to accounts accordingly.
• Assist  with personal and  administrative  functions.

Competency/Skill/Requirements

• B.sc in a related field. 
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Experience in office management systems and procedures.
• Must have high creative ability
• Experience in the usage of office equipments, like printers and fax machines.
• Ability to use own initiative to effectively manage workloads.
• Ability to communicate when undertaking responsibilities and delivering services.
• Excellent writing and verbal communication skills.
• Highly organized and flexible.
• Experience in office management systems and procedures.
• Ability to multitask and meet changing deadlines.
• Ability to maintain confidentiality.
• Should be organized and detail oriented.
• Excellent time management skills and the ability to prioritize.