Supply Chain Assistant at Medecins Du Monde

Main Responsibilities
Under the supervision of the Supply Chain Manager, the Logistics Supply Chain Assistant will be responsible for the following activities:

• Realize purchasing at the best possible price and quality
• Realize the purchasing files:
• Maintenance of Guesthouse / Office / Warehouse.

Task Descriptions
Purchasing:

• Realize local purchasing of goods for the mission, upon instruction of the Mission Supply Chain Logistician and according to the MdM Purchasing procedures
• Purchase goods ensuring the optimum price/quality ratio on the market:
• Collecting quotations and checking prices for purchase of goods and services
• Ensure that the suppliers fill in all receipts/invoices for local purchases correctly
• Upon request by the Logistic Coordinator carriers out a market survey in collaboration with the Admin team
• Ensure the delivery of all purchased items to the requester, collects the proof of delivery and proceeds to the validation of the invoices by the Admin team
• Keeping and updating all logistic filing system
• Responsible for the weekly Logistics advance: Manage the weekly logistics advanve and make full settlement to finance department by the end of the week and the end of the month following MDM procedures (pro formas, invoices, purchases files, contracts.

Administrative:

• Ensure proper filling of the procurement dossier
• Submit a monthly report
• Work closely and in a supportive manner with MDM Program staff members
• Scan the procurement files and upload them in the SharePoint on monthly basis

Others:

• Establish good relationship with the different departments in order to have a smooth implementation of MdM project.
• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services.
• Inform immediately the security focal point in case of any security problem.
• Perform other duties on request of the Logistics Coordinator and coordination team.

Qualifications and Competence/Skills

• Degree in Logistics, Procurement, Supply Chain Management or any relevant Business field
• Minimum 3 years of experience at national level project implementation position in a humanitarian / recovery context;
• Experience working in complex and volatile contexts;
• Substantial knowledge of standard logistics procedures and practices
• High level of computer literacy. Especially excellent MS Excel/Word skills.
• Documented results related to the position’s responsibilities;
• Experience in leadership and problem solving;
• Good level of English, written and spoken, mandatory
• Capacity to adapt to basic living conditions;
• Ability to put up with job pressure;
• Ability to deliver high quality work within tight deadlines;
• Strong negotiation skills;