Finance & Admin Officer at Ventures Platform

Job Description

This role is responsible for all finance and administrative functions on all VPF Projects.

JOB EXPECTATIONS

Budget Preparation & Management

• Carry out the estimation of project expenses
• Ensure that anticipated costs are estimated and expressed in a monetary amount that is reasonable and tied to project objectives and work plan.
• Provide Justification for budget line items
• Perform cost-effectiveness analysis
• Budget Performance Management

Timesheet design management and tracking

• Design and development of all VPF project timesheet
• Track & compute project resource costs in line with completed timesheet
• Work with the broader Finance team to initiate & complete payment of Project resource persons

Project Financial Reporting

• Generate and prepare accurate periodic financial reports for submission to project donors or in line with signed grant agreements.

Documentation and reporting

• Keep track of all expense documents
• Proper matching and filing of payment receipts & associated documents, for easy retrieval
• Updating all VPF project finance records
• Generating other finance & admin reports as required by the Programs Directorate

Stakeholder management

• Maintaining a good working relationship with key stakeholders on all VPF projects

Files & Records

• Maintain shelves where files are kept and arranged according to projects and other purposes to aid easy retrieval and replacement, and carry out regular review of the filing systems (both physical and electronic) for decency, rearranging the files where necessary – Review Quarterly