Finance Assistant at Mediatrix Development Foundation

Location: Ogoja

Job Field: Technical

Roles & Responsibility:

• Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports as required. Ensure accurate keeping of account books (electronic and paper).
• Help ensure that timely and accurate information is generated and disseminated accordingly to the project team, to inform activity planning and forecasts.
•  Process all banking activities of the office, ensuring that bank account records are accurately maintained, and that bank statements are obtained on a timely basis.
• Process all payments (cheque and/or cash) to vendors, service providers, and partners in line with Mediatrix policies.  Ensure all financial transactions of the organization are appropriately approved, authorized and administered, in line with SC & EU policies.
• Maintain the office cash box and disburse cash payments. Ensure weekly cash counts are done and properly documented by non-finance staff.
• Conduct state level finance induction for all new staff on finance policies, systems and procedure
• Support the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with Mediatrix policies, project agreements and donor guidelines.
• In collaboration with the Finance Officer support the training in financial management in accordance with  financial management policies

Skills and Behaviours (our Values in Practice)

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyze complex sets of relationships and situations
• Holds self and others accountable
• Future-orientated, thinks pro-actively
• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to
• Designing more effective admin systems
• Honest, encourages openness and transparency, demonstrates highest levels of integrity.
• Administrative & General Skills

Essential Criteria:

• Level of Education – B.Sc. /HND or equivalent
• Specified Study Area – Finance / Accounts
• Minimum 2 years post NYSC experience
• Experience in working with partners accountable for grants and other financial support provided to implement project activities, particularly at community level.
• Excellent verbal communication and listening skills.
• Language Requirements: Spoken English-Excellent; Written English-Excellent
• Level of IT Expertise: Excellent (Word, Excel, PowerPoint, etc.)

Desirable Criteria:

• Good training and facilitation skills (for financial training/support to partners).
• Ability to multi-task, engage in long-term planning, meet deadlines, and handles last-minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactive health service improvement is essential.
• Understanding of local language(s)