Programme Assistant (General Food Distribution) G5 at World Food Programme (WFP)

Requisition: 108017
Location: Maiduguri, Borno

Organizational Context

• Under direct supervision of the Head of General Food Distribution (in-kind) section, the Programme Associate will be responsible for the following tasks:

Job Purpose

• To perform and support activities related to General Food Distribution of food in-kind in Borno and Adamawa States, North East Nigeria to ensure effective delivery of WFP food assistance and proper accountability of food and non-food resources.

Key Accountabilities (not all-inclusive)

• Participate and contribute to the overall operational planning for WFP food in-kind assistance as well as assist the National Programme Officer to prepare monthly food distribution plans.
• Liaise with Partners to establish timely food distribution schedules and draw out dispatch priorities.
• Supervise food in-kind distribution activities performed by implementing partners to ensure that they are in line with WFP standards.
• Plan and supervise direct food in-kind distribution, as may be necessary.
• Coordinate and carry out physical inventory of WFP food stocks and non-food items held by Cooperating Partners and other third party entities on a monthly basis and consolidate and analyse this information to identify any inconsistencies.
• Ensure regular and timely reporting on food distribution and other WFP operations by Cooperating Partners and review monthly distribution reports in line with WFP reporting and accountability standards.
• Ensure that WFP cooperate systems for information management and accountability including COMET and SCOPE are updated on a regular basis and are used throughout the project cycle.
• Follow up with WFP Cooperating Partners to ensure they meet their Field Level Agreement obligations in relation to food in-kind delivery assistance in a clear and transparent manner.
• Conduct monitoring and oversight missions and provide on-site guidance to Cooperating Partners.
• Manage and follow up information on complaints, comments and feedback from cooperating partners, beneficiaries, and other stakeholders, related to programmatic issues with the view of fostering efficient operations.

4Ps Core Organisational Capabilities
Purpose:

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People:

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance:

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership:

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Functional Capabilities

• Programme Lifecycle & Food Assistance: Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring.
• Transfer Modalities (Food, Cash, Vouchers): Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.
• Knowledge of Specialized Areas: Understands basic technical concepts and data andtheir relevance to food assistance programmes.
• Emergency Programming: Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.
• Strategic Policy Engagement w/Govt: Understands and applies basic principles of engagement with government counterparts at the national or local level.

Desired Experiences for entry into the Role

• Provide guidance and training, as may be necessary, for Cooperating Partners on WFP operational good practices, monitoring tools and methods.
• Conduct emergency assessment and verification of beneficiaries as may be necessary.
• Any other relevant task as may be assigned by supervisors.

Standard Minimum Qualifications
Education:

• A University Degree (B.Sc) in Social Sciences or Natural Sciences is desirable.

Language:

• Fluency in both Oral and written communication in English Language. Fluency in the local languages such as Kanuri or Hausa will be an advantage.

Experience:

• Minimum of 3-5 years experience.