Front Desk Officer at Annai Limited

Details:

Job Description

• Facilitates access to clients to Great work Office.
• Provides administrative support to Great work tenants.
• Oversees and assist in the use of equipment and amenities of Great work.
• Answer, screen, and forward any incoming phone calls while providing basic information as needed.
• Receives, sorts, and routes mail, and maintains and routes publications; maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes;
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Act as Great work Marketer (posting and answering inquiries while not doing receptionist task.
• In charge of keys for lockers, shower room, utility cabinet, and server room.
• Organizes the daily and weekly conference room and meeting room calendar.
• Assists the Senior Relation Manager in daily tasks.
• Sets up videoconferencing.
• Shifts reporting (finance and client relations reporting to be compiled by Senior Relation Manager)Assist visitors by greeting and directing them appropriately
• Answer, screen, and forward any incoming phone calls while providing basic information as needed.
• Receive and sort daily mail
• Maintain security by following procedures and controlling access Update appointment calendars and schedule meetings as needed
• Performs other clerical duties as needed, such as filing, photocopying, and collating

Requirements

• Proven experience as Front Desk Representative, Agent or relevant position
• Familiarity with office machines (e.g. scanner, printer etc.)
• Knowledge of office management and basic bookkeeping
• Proficient in English (oral and written)
• Excellent knowledge of MS Office (especially Excel and Word)
• Strong communication and people skills
• Good organizational and multi-tasking abilities
• Problem-solving skills
• Customer service orientation
• HND or B.Sc in any subject with a minimum grade of Second Class Lower (2:2); additional qualifications will be a plus
• Interested candidates must reside in Abuja.