Property/Asset Compliance Officer - A2 at British High Commission

Job Ref.: 29/19 LOS
Location: Lagos
Job Category: Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory: Estates
Grade: A2 (L)
Type of Position: Permanent
Type of Post: British Deputy High Commission
Start Date: 1st October, 2019

Main Purpose of Job

• To assist the Estates team in coordinating, supporting in the aspect of Property Compliance implementation and record management of Estates residential and office assets
• Ensuring that all assets are tagged and logs/records are up-dated on a regular base
• Ensuring that the BDHC Lagos Estates keep all records on Post Compliance update on a daily bases, working closely with the Health and Safety Officer and Estates Manager to ensure that Post Property Compliance is adhered to in accordance with the Nigeria Network Estates policy
• Assist in keeping accurate record of all movement of Residential assets within the Estates.

Roles and Responsibilities

• To assist the Estates team in coordinating, supporting in the aspect of Property Compliance implementation and record management of Estates residential and office assets
• Ensuring that all assets are tagged and logs/records are up-dated on a regular base. Ensuring that the BDHC Lagos Estates keep all records on Post Compliance update on a daily bases, working closely with the Health and Safety Officer and Estates Manager to ensure that Post Property Compliance is adhered to in accordance with the Nigeria Network Estates policy
• Assist in keeping accurate record of all movement of Residential assets within the Estates.

Estates Management:

• Update of all BDHC Lagos Estates Assets on a weekly bases or as frequently as needed (Conducting a full physical Inspecting of a flat/house per week)
• Tag all BDHC Lagos Assets and submit report to the Estates Manager on a Quarterly bases stating the condition of the assets
• Advice the Estates team/Manager on the status of Asset inventory and Movement
• Ensure that all PCA documents are in file and reviewed on a weekly bases in other to ensure full compliance of Post Compliance Audit.

Health & Safety:

• Conduct weekly Visual inspection and checks of the following in all BDHC Lagos Vacant properties:
• Weekly Flushing of Infrequently used outlet/Dead legs
• Weekly Visual Inspection of Lifts Equipments within the BDHC Lagos Estates
• Check of Asset Register of All Working Equipment, Machinery Including ladders, drill machines etc.

Financial and Budget Management:

• Manage the Official GPC card to procure goods and services for Estates, and maintain records and supporting documents for audit purposes

Asset Management:

• Ensure/Assist the Estates team in enforcing the culture of proper record keeping for movement of assets around the Estates
• Responsible for supporting in the Implementation Assets Management Plan for BDHC Lagos as developed by the Estates Manager and Head of Corporate Services
• Implement an Estates and Assets Management Plan for Lagos that highlights key priorities for maintenance, refurbishment and development and remove them from the asset list as soon as they are moved or disposed
• Ensure the BDHC Estates inventories for office & residential equipment are kept up to date at all times on the FCO Property Database – Pyramid and other FCO Data base software
• Weekly inventory, Update and filing of all PCA folders except (Fire, Fuel Installation and Maintenance).

Essential Qualifications, Skills and Experience

• Minimum of a University Degree in Estates Management or related field
• At least 3 years work experience and knowledge of Estates Management,  Facilities Management, with particular emphasis on experience in Data Entry, Folder Management, Asset Management and working a team across cultures
• Proficient in the use of English Language (Writing, speaking, listening and reading)
• Computer Literate – Good in use of Word, outlook, Excel Packages, Inventory software e.g. Pyramid etc.
• Valid Nigerian Driver’s Licence
• Minimum Health and Safety certificates of IOSH Working or Managing Safely or NEBOSH Certificate.

Desirable Qualifications, Skills and Experience:

• Good understanding of FCO Estates Policies & Guidelines
• Good Communication Skills
• Good Analytical skills
• Excellent data entry skills
• Knowledge and familiarity with UK building, and Health and Safety standards, and UK furnishings and fittings of Estates to FCO standards and expectations

Required Competencies 

• Changing and Improving, Making Effective Decisions, Managing a Quality Service, Delivering at Pace

Starting Monthly Salary

• N387,452.00

Other Benefits and Conditions of Employment
Learning and development opportunities (and any specific training courses to be completed):
Prism:

• Pyramid System Management (Estates and Security Departments (ESD) Asset Management Program)
• Familiarisation of the Health and Safety Guidance.

Working patterns:

• Job will occasionally require working overtime