Assistant Procurement Manager at Adexen

Responsibilities

• Implement procurement standards and guidelines while controlling all procurement activities for the business
• Vendor Qualification and Management:
• Manage the vendor selection and qualification process end to end, based on approved criteria.
• Implement a vendor performance management system to monitor and review vendor performance bi-annually.
• Align all vendors to the company’s approved payment plan.
• Work through vendors to ensure timely and cost-effective delivery of products and services.
• Leverage relationships with approved vendors to secure the best service for the organization.

Requisitions and Procurement:

• Conduct periodic market research and maintain a price list for all consumables.
• Ensure order quantities are in line with PO terms, while jointly verifying quality with the user department.
• Analyze procurement trends to make an accurate forecast of procurement needs for the business.
• Ensure that the products and services supplied are of the highest quality.
• Follow procurement procedures, create and maintain an inventory of all incoming and current supplies.
• Maintain accurate records of purchases and pricing.
• Optimize procurement expenditures to achieve cost savings.
• Ensures the timely delivery of all requisitions to vessels or the office.
• Submit and reconcile with the Finance and Accounts Department.
• Coordinate internal monitoring and evaluation of the supply chain function.

Critical Inventory Management:

• Develop a pipeline of vendors for the supply of critical parts and spares to ensure their availability always.
• Maintain a minimum inventory level for all consumables and full stock for selected critical parts.

Contract Negotiation and Monitoring:

• Manage and monitor contract SLAs and KPIs of suppliers.
• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
• Supervise and ensure contract performance, including delivery, receipt, warranty, damages, and insurance of goods.

Finance and Budgeting:

• Work with other departments to increase growth revenue by maximizing profitability, improving margins, increasing cash flow and reducing cost-of-capital.
• Participate in budget planning and review meetings.
• Perform other duties as may be assigned.

QHSE:

• Support occupational health and safety in the workplace.

Head of Store Duties:

• Monitor stock levels and identify purchasing needs.
• Maintain receipts, records, and withdrawals of the stockroom.
• Receive, unload, and shelve supplies.
• Inspect deliveries for damage or discrepancies; report those to account for reimbursements and record keeping.

Desired Skills and Experience

• Bachelor's Degree in Business Administration or relevant field.
• Minimum of 5 years experience and with 3 years of them worked in a supervisory position.
• Knowledge of proper bookkeeping and inventory management.
• Familiarity with standard concepts and best practices in a stockroom or warehouse environment.
• Analytical mind with the ability to make accurate mathematical computations.
• Excellent written and verbal communication skills.
• Competencies in data entry, analysis, and management.