Operations Assistant at Beacongate Limited

Location: Victoria Island, Lagos

Job Description

• We are seeking an organized, personable, and detail-oriented office coordinator to join our organization. You will coordinate various office tasks and functions to ensure office operations run smoothly at all times
• Tasks include, but are not limited to, operations, sales associate, front desk management, answering phones, maintaining office supplies, and scheduling meetings and appointments.

Responsibilities and Duties

• Follow office workflow procedures to ensure maximum efficiency
• Maintain files and records with effective filing systems
• Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
• Greet and assist visitors when they arrive at the office
• Monitor office expenditures and handle all office contracts (rent, service etc.)
• Perform basic bookkeeping activities and update the accounting system
• Deal with customer complaints or issues
• Monitor office supplies inventory and place orders
• Assist in vendor relationship management

Key Performance Indicators:

• Effective and Seamless Communication
• Agendas and Documents
• Budget Management and Monitoring
• Supervising Staff
• Organizational skills
• Computer skills

Barriers to Success:

• Lack of organizational skills
• Punctuality
• Slow user of web applications
• Time Management
• Inability to coordinate the office seamlessly

Personal Attributes:

• Initiative, self-motivation and drive
• Exceptional attention to detail
• Flexible, adaptable and collaborative
• High degree of professionalism, integrity and ethical behaviour
• Strong commitment to delivery of the organisation’s Vision and Values.

Requirements

• Must live in close proximity to the island.
• ND/HND
• 1-2 years in administrative experience
• Proven experience as office coordinator or in a similar role
• Experience in customer service will be a plus
• Knowledge of basic bookkeeping principles and office management systems and procedures
• Outstanding knowledge of MS Office.
• Working knowledge of office equipment 
• Excellent communication and interpersonal skills
• Organized with the ability to prioritize and multi-task
• Reliable with patience and professionalism.

General Skillset

• Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments. 
• Teamwork: Play a key team player role and set & example to team and others contributing to the success of achieving a shared goal.
• Commitment: Manifesting a steadfast courageous and loyal commitment to the company and the team. 
• Attendance/Punctuality: Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings on time. 
• Planning/Organizing: Prioritizes and plans work activities; uses time efficiently; plans for additional resources; 
• Judgment: Displays willingness to make decisions; exhibits sound and accurate judgment; includes appropriate people in decision making process, makes timely decisions and explains reasoning for decisions. 
• Productivity: Completes work in a timely manner; strives to increase quantity; works quickly and effectively with minimal supervisory oversight. 

Salary

• N45,000 - N50,0000 monthly.