Human Resources Assistant at Action Against Hunger | ACF-International

Location:  Monguno, Borno State
Starting date: as soon as possible
Direct Line Manager: HR Officer

Objective 1

• Provide support to the Base HR Officer in various aspects of the recruitment process

Tasks & Responsibilities:

• Assist the base HR Officer in the collection and filing of documents to create complete recruitment files for all positions.
• Support base HR Officer in shortlisting received applications as directed.
• Schedule interviews and tests and support with logistics on the day of the interview.
• Draft and post positions and circulate internal vacancies.

Objective 2

• Maintain timely and accurate information for all employees.

Tasks & Responsibilities:

• Prepare all new staff files and maintain the existing staff’s files.
• Liaise with the employees and managers to ensure all required information is received in a timely manner.
• Maintain a database of all staff information, documents, expiration dates, etc. and follow up with the appropriate people to get any missing documents or information.
• Collect and submit the necessary documents for insurance enrollment and updating and ensure that staff have up-to-date insurance cards.
• Provide administrative support for pension and salary account openings or changes.
• Maintain all AAH communication boards as directed by the base HR Officer.
• In liaison with the Base HR officer, track employee leaves and ensure that all necessary supporting documentation is kept on file.
• Under the supervision of the Base HR Officer, receive, track and file all staff pay slips and time sheets correctly.

Objective 3

• Support the HR team in various aspects of the training and development of staff.

Tasks & Responsibilities:

• Support the base HR Officer in the planning and scheduling for new staff briefings
• Assist the base HR Officer in the practical organization of training as requested
• Assist in base HR Officer in the maintenance of training files

Objective 4

• Provide overall support to the HR Department.

Tasks & Responsibilities:

• Support in the implementation and application of the HR policy on the mission and provide advice and support to employees and managers.
• Participate in elaborating projects related to national HR functioning.
• Provide suggestions on how to improve HR functioning throughout the mission.
• Assist in the circulation of HR department communications.

Internal & External Relationship
Internal:

• HR Officer: Line management, exchange of information, reporting, collaboration, coordination
• HR Coordinator: advisory role, exchange of information, reporting, collaboration, coordination
• Logistics and Finance Departments: collaboration, coordination, and exchange of information
• Abuja HR team: collaboration, coordination, and exchange of information
• Program teams: support

External:

• Suppliers (newspaper advertising, etc.)
• Job applicants

Qualifications

• Bachelor's degree in fields related to HR, Administration and Management preferred; post-secondary diploma plus relevant experience also acceptable.

Skills & Experience
Essential:

• Experience working in HR and/or administrative support positions, 1+ years.
• Excellent verbal and written communication skills.
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment.
• Computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook)
• Excellent attention to detail, highly organized, rigorous, self-motivated, a strong sense of responsibility, ability to work independently.
• Able to maintain confidentiality.
• Capacity for analysis, synthesis and reporting of large amounts of information

Preferred:

• Previous experience working for INGOs an asset, particularly health-related INGOs
• Fluency in one or more National/regional languages an asset (Hausa / Kanuri)
• Understanding of national labor law and employment norms/practices

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Location:  Monguno, Borno State
Starting date: as soon as possible
Direct Line Manager: HR Officer

Objective 1

• Provide support to the Base HR Officer in various aspects of the recruitment process

Tasks & Responsibilities:

• Assist the base HR Officer in the collection and filing of documents to create complete recruitment files for all positions.
• Support base HR Officer in shortlisting received applications as directed.
• Schedule interviews and tests and support with logistics on the day of the interview.
• Draft and post positions and circulate internal vacancies.

Objective 2

• Maintain timely and accurate information for all employees.

Tasks & Responsibilities:

• Prepare all new staff files and maintain the existing staff’s files.
• Liaise with the employees and managers to ensure all required information is received in a timely manner.
• Maintain a database of all staff information, documents, expiration dates, etc. and follow up with the appropriate people to get any missing documents or information.
• Collect and submit the necessary documents for insurance enrollment and updating and ensure that staff have up-to-date insurance cards.
• Provide administrative support for pension and salary account openings or changes.
• Maintain all AAH communication boards as directed by the base HR Officer.
• In liaison with the Base HR officer, track employee leaves and ensure that all necessary supporting documentation is kept on file.
• Under the supervision of the Base HR Officer, receive, track and file all staff pay slips and time sheets correctly.

Objective 3

• Support the HR team in various aspects of the training and development of staff.

Tasks & Responsibilities:

• Support the base HR Officer in the planning and scheduling for new staff briefings
• Assist the base HR Officer in the practical organization of training as requested
• Assist in base HR Officer in the maintenance of training files

Objective 4

• Provide overall support to the HR Department.

Tasks & Responsibilities:

• Support in the implementation and application of the HR policy on the mission and provide advice and support to employees and managers.
• Participate in elaborating projects related to national HR functioning.
• Provide suggestions on how to improve HR functioning throughout the mission.
• Assist in the circulation of HR department communications.

Internal & External Relationship
Internal:

• HR Officer: Line management, exchange of information, reporting, collaboration, coordination
• HR Coordinator: advisory role, exchange of information, reporting, collaboration, coordination
• Logistics and Finance Departments: collaboration, coordination, and exchange of information
• Abuja HR team: collaboration, coordination, and exchange of information
• Program teams: support

External:

• Suppliers (newspaper advertising, etc.)
• Job applicants

Qualifications

• Bachelor's degree in fields related to HR, Administration and Management preferred; post-secondary diploma plus relevant experience also acceptable.

Skills & Experience
Essential:

• Experience working in HR and/or administrative support positions, 1+ years.
• Excellent verbal and written communication skills.
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment.
• Computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook)
• Excellent attention to detail, highly organized, rigorous, self-motivated, a strong sense of responsibility, ability to work independently.
• Able to maintain confidentiality.
• Capacity for analysis, synthesis and reporting of large amounts of information

Preferred:

• Previous experience working for INGOs an asset, particularly health-related INGOs
• Fluency in one or more National/regional languages an asset (Hausa / Kanuri)
• Understanding of national labor law and employment norms/practices