Procurement/Logistics Officer at Oxfam

TEAM PURPOSE:
To develop, co-ordinate and implement together with Oxfam affiliates and partners, the Oxfam humanitarian strategy and priority frameworks for the Nigeria at the country level; to ensure that Oxfam and partners have the capacity to respond rapidly and proportionately to humanitarian emergencies with a focus on WASH and EFS-VL, and in the event of an emergency, to coordinate Oxfam’s humanitarian response delivery with partners within the frameworks agreed in Oxfam and in co-ordination with the Country Director.

JOB PURPOSE:
To effectively contribute to Oxfam’s emergency response delivery with local partners in North Eastern Nigeria through hands on support to the management, implementation,   monitoring and reporting of timely and high quality humanitarian assistance to conflict affected people. This includes performing related administrative tasks.

KEY RESPONSIBILITIES:
A. Procurement
ü Ensure all communication and procurement activities are realized in a transparent manner.
ü Identification of veritable suppliers.
ü Drafting of documentation; specifications, dispatching request letters, award letters, and notices.
ü Ensure that appropriate level of authorization is received prior to releasing the requests and orders.
ü Monitoring procurement files, the follow-up of suppliers and deliveries to schedule dates
ü Sign-off deliveries with suppliers to final warehouse destinations i target areas (Michika LGA) and ensure correct quantities and specifications of all supplied items.
ü Ensure timely delivery of procured supplies and materials. Track procurement status.
ü Prepare reports on all procurement & logistics issues and report to Project Manager and warehouses on a BI-weekly basis.

B. Importation and Custom clearance
ü Ensure the clearance of imported supplies for custom clearance,
ü Ensure the VAT tax clearance for all imported goods.
ü Ensure the imported goods arrive to final destination in country.

C. Storage and distribution
ü Identify secure warehouse facilities in (Mubi/Michika).
ü Negotiate and arrange rental contracts for project duration.
ü Ensure stock taking procedures are set-up in the warehouses with NRC project staff.
ü Ensure supplies on stocked accordingly to relevant standards.
ü Sign-off delivered stock to Civil Society Coalition for Poverty Eradication (CISCOPE).

D. Transportation and accommodation
ü Identify vehicle rental companies for project field trips
ü Identify suitable accommodation for field trips in LGA’s
ü Negotiate rental contracts for project duration.

SKILLS AND COMPETENCE:
· Be familiar with ECHO procurement guidelines and should have managed ECHO funded projects
· Experience with emergency response delivery in similar conflict situation preferably including WASH and EFSL , and an understanding of all aspects of procurement/logistics in humanitarian assistance.
· Be familiar with and abide by the NGO/Red Cross Code of Conduct, Sphere standards, the People in Aid Code.
· Sensitivity to cultural differences, and the ability to work in a wide variety of cultural contexts and with staff and partners with variety of ethnic, gender, cultural backgrounds..
· Report Writing
· Cooperation and networking skills.
· Basic accounting, filing  and bookkeeping skills.
· Excellent written and spoken English and Hausa.
. Required work experience: 5 years or more
. Should be willing and able to travel in Northern Adamawa (Michika LGA axis, Adamawa State) on short notice