Admin / QHSE Officer at Integrated Systems & Devices Ltd

Reports to: Admin Manager

Job Purpose

The Admin / QSHE officer provides administrative support to corresponding departments and offers health and safety standards within the organisation and onsite in accordance with current health and safety regulations.

Responsibilities

• ·Performs reporting, risk assessments and auditing in all QHSE related activities and policies.
• Ensures operations are conducted in a safe and efficient manner and in conformance to regulatory bodies and company safety regulations by integrating and implementing company and third-party QHSE policies and procedures
• Perform post-incident investigations and communicates with management and others
• File QHSE documents and participates in job risk analysis and continual improvement.
• Evaluate and analyse quality issues on sites and introduce corrective and preventive actions by developing safety management policies and implementing same
• Liaise with management and staff to ensure continued QHSE integration into core operations
• Monitor and ensure that all Quality, Health & Safety and Environmental legislation is complied with and ensure a safe working environment for all staff
• Conduct Continuous Improvement processes to improve processes and procedures and initiate QSHE training for the entire workforce.
• Prepare monthly reports and make presentation to management
• Design strategies to reduce incidents of illness, environmental accidents, and other issues that may affect public safety.
• Design training programs towards providing safety awareness to employees and also develop OHS policies and programs.
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company database
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Manage maintenance schedule for company assets and equipment for damage prevention purpose
• Vendor management.
• Manage administrative staff e.g drivers, cleaners, office assistants, front desk etc
• Distribute and store correspondence (e.g. letters, emails and packages)
• Any other task as may be assigned.

Person Specification

Education and skills

• ·B.Sc / HND  in business administration, social / management sciences or related field
• Certifications in QSHE is an added advantage (NEBOSH, IOSH or equivalent)
• Good communication skills – written and oral
• Good presentation skills
• Listening skills
• Problem analysis and problem solving
• Attention to detail and accuracy
• Ability to understand and analyze complex information and present it simply and accurate
• An investigative mind
• An interest in the law and the ability to understand regulations
• Proficiency in the use of MS office suit, Microsoft excel and power point

Experience

3 – 4 years’ experience as safety officer with a minimum of 3 years in office administration