Administrative Assistant 1 (Prevention) at ICRC - International Committee of the Red Cross

Under the supervision of the Deputy Head of Delegation in charge of the Prevention programmes, the Administrative
Assistant 1 provides secretarial and administrative support to the Communication Department, Armed and Security
Forces Department and Legal Department (30% of reporting time each) as well as Health Care in Danger and Multilateral
Affairs (10% reporting time).

Main duties and responsibilities

• Drafts and finalizes correspondence, internal and external presentations, meeting minutes and other documents;
• shares information among team members.
• Provides logistical and administrative support in the preparation, planning and during external and internal events,
• such as training events, roundtables, conferences; acts as focal point for external communication for such events.
• Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.
• Organizes meetings, and books appointments.
• Provides administrative support in the planning of field and other missions; submits Air Travel Requests.
• Provides support in the filing of documents on Team Space and maintains electronic archives.
• Updates database of contacts in coordination with Chancellery and Protection Department.
• Carries out secretarial tasks such as making photocopies, printing documents and destroying documents.

Education and experience required

• University degree or equivalent qualification, preferably in business administration, finance, logistics or any
• related discipline.
• At least 2 years work experience in administrative position.
• Fluent in spoken and written English.
• Excellent computer skills, including in Microsoft Office (Word, Excel, and Power Point).

Personal Attributes:

• Excellent computer skills
• Works responsibly and autonomously
• Excellent team spirit and sense of good collaboration
• Strong communication & Negotiation skills
• Ability to work under pressure