BMATT Nigeria Team Assistant - A1 at British High Commission

Ref Id: 21/19 ABJ
Location: Abuja
Grade: A1 (L)
Type of Position: Permanent
Start Date: 3rd June, 2019
Job Category: Other British Government Departments (Partners across Government, including UK Visas)
Job Subcategory: MOD (Ministry of Defence)

Main Purpose of Job

• To provide general administrative support to the entire BMATT Nigeria Team, perform various administrative and clerical tasks to support the BMATT office; ranging from operating office equipment, visa applications, booking of hotels and flights, filing and dispatching, mail sorting, stationery replenishments any other administrative tasks to support the effective and efficient day-to-day running of the team, providing a quality and efficient service to staff and stakeholders in compliance with FCO policy and post regulations.

Roles and Responsibilities

• Responsible for providing front office support, greet visitors courteously, provide them with needed information or direct them to appropriate personnel.
• Handling and Maintenance of Inward/Outward mail registers.
• Filing (hard copy and electronic) and dispatch of documents.
• Manage office stationeries and office supplies while ensuring they are updated and sufficient.
• Ensure mail is collected and circulated promptly to appropriate recipients.
• Ensure operation of office equipment by completing preventive maintenance requirements, calling for repairs.
• Anticipate fuel demand for the office generator and water requirements.
• Assist in monitoring MOD UK courses cycle for efficient and timely delivery and assistance to the Nigerian Armed Forces.
• Assist in completing admin requirements for MOD UK sponsored courses and supervise travel and visa bookings for Nigerian Military personnel attending such courses.
• Supervise cleaning staff and ensure tidiness of the general office area to a high standard and in a timely manner.
• Updating Records, organise and manage relevant databases.
• Assist with making travel arrangements for team members.
• Running errands for entire Team.
• Monitor the day-to-day administrative requirements to ensure smooth workflow and efficiency.
• Delivery of general office support (photocopy, scan, fax and telephone)

Requirements
Essential qualifications, skills and experience:

• Proficient in the use of English language (writing, speaking, listening and reading)
• Minimum of a Bachelors degree in a relevant discipline.
• Computer literate - Good in use of Word, Email and Excel packages
• Ability to perform a full range of administrative support services.
• Ability to learn fast on the job.
• Attention to detail.
• Flexible approach to problem solving with an ability to think on their feet.
• Ability to work in a high/fast paced team
• Demonstrate strong interpersonal and communication skills in order to deal effectively with internal and external contacts at all levels.
• A self-starter able to work with minimal supervision.
• A positive attitude is essential and willingness to undertake a variety of tasks in a very busy team.
• Good organisational and analytical skills - capable of working quickly and accurately.
• Ability to manage and complete multiple tasks.

Desirable qualifications, skills and experience:

• Previous administrative & clerical knowledge
• Previous experience working with an Embassy, International Organisation and/or NGO.
• Reliability and experience of working in security sector reform or with the military.

Required competencies :

• Seeing the Big Picture, Making Effective Decisions, Collaborating and Partnering, Delivering at Pace

Remuneration
Starting monthly salary: NGN315, 328