Accounts Assistant at Plan International

Reports to - Chief Accountant
Purpose - Under the responsibility of the Chief Accountant, ensures that the accounting procedures for documentation of transactions of Funds Receipt and Disbursement are observed.

Key Tasks
Accounting software Operation:

• Prepare payment, and receipt vouchers using the corporate accounting software
• Ensure that transactions are complete and accurate with self-explanatory and understandable description.
• Maintain the accounting software) log book.
• Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
• Support the monthly General ledger closure process.

Internal Financial Controls & Payments:

• Ensure that the documentation for payment is accurate with all arithmetic calculations being correct.
• Approved payment request should be processed within one week of receipt
• Prepare the Withholding tax and VAT schedule where relevant before payment is done.
• Attach receipt, material receiving report etc. promptly to the correct payment voucher.
• Pay the SSF and PAYE deductions per required dates

Advance Management:

• Prepare and maintain the sub ledger for all advances (travel, purchase etc.).
• Ensure timely liquidation of staff advances.
• More than one advance should not be given to a staff at a time.
• Make available weekly to the Chief Accountant a list of all un-liquidated advances and support with the follow up of these advances.

Financial and Other Reports:

• Prepare CO's schedule report for the following:

1. Prepaid Rent
2. Prepaid Expenses
3. Accruals

Assist in the Administration of Staff Payroll:

• Circulate monthly pay-slip to CO staff and project staff
• Salary signed sheets tor CO and project staff should be attached to payment voucher monthly.
• Completing and submitting monthly statutory SSF and PAYE forms to required Government Organizations.

Qualification and Experience:

• University degree in Accountingor relevant professional qualifications equivalent.
• At least 3 years' experience in a similar role.