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  • Posted: Jul 10, 2014
    Deadline: Jul 24, 2014
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    Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and education to children whose lives had been disrupted by the Spanish Civil W...
    Read more about this company

     

    Accounts Assistant

    Reports to - Chief Accountant
    Purpose - Under the responsibility of the Chief Accountant, ensures that the accounting procedures for documentation of transactions of Funds Receipt and Disbursement are observed.

    Key Tasks
    Accounting software Operation:

    • Prepare payment, and receipt vouchers using the corporate accounting software
    • Ensure that transactions are complete and accurate with self-explanatory and understandable description.
    • Maintain the accounting software) log book.
    • Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
    • Support the monthly General ledger closure process.

    Internal Financial Controls & Payments:

    • Ensure that the documentation for payment is accurate with all arithmetic calculations being correct.
    • Approved payment request should be processed within one week of receipt
    • Prepare the Withholding tax and VAT schedule where relevant before payment is done.
    • Attach receipt, material receiving report etc. promptly to the correct payment voucher.
    • Pay the SSF and PAYE deductions per required dates

    Advance Management:

    • Prepare and maintain the sub ledger for all advances (travel, purchase etc.).
    • Ensure timely liquidation of staff advances.
    • More than one advance should not be given to a staff at a time.
    • Make available weekly to the Chief Accountant a list of all un-liquidated advances and support with the follow up of these advances.

    Financial and Other Reports:

    • Prepare CO's schedule report for the following:
    1. Prepaid Rent
    2. Prepaid Expenses
    3. Accruals

    Assist in the Administration of Staff Payroll:

    • Circulate monthly pay-slip to CO staff and project staff
    • Salary signed sheets tor CO and project staff should be attached to payment voucher monthly.
    • Completing and submitting monthly statutory SSF and PAYE forms to required Government Organizations.

    Qualification and Experience:

    • University degree in Accountingor relevant professional qualifications equivalent.
    • At least 3 years' experience in a similar role.

    Method of Application

    Interested applicants must submit their CVs with a cover letter addressed to plancedparecruitment@gmail.com by 24th July, 2014. Only shortlisted applicants will be contacted.

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