Project Manager (ECHO-GBV) at CARE

Location: Ngala, Borno State
Position Type: Regular/Full term
Reporting Line: Report to Gender and Protection Advisor

Job Summary

• CARE Nigeria is seeking engagement of a Project Manager to manage ECHO funded project as well as to serve as CARE's representative for all protection related activities within the UN system, the line Ministries and with other partners.
• The Project Manager ECHO (PM) is responsible for managing CARE’s ECHO grant on Protection and prevention of GBV interventions in Borno state.
• Project Manager is responsible for managing all management aspects of ECHO grants, including Human Resource Management of staff assigned to the project, planning and timely and quality implementation of initiatives in line with approved proposals and work plans, financial management of grants in line with approved budgets, overall compliance of initiatives in line with organizational and specific donor rules and regulations, management of assets assigned to the initiatives, monitoring, evaluation and reporting, relationship management and coordination with other stakeholders.

Specific Responsibilities and Tasks
Responsibility 1: Management of ECHO grants (60% of time):

• Drawing from the objectives and agreed upon key activities in the project proposals, develop detailed quarterly implementation plans and related budgets while ensuring synergies among Protection related projects.
• Ensure DIPs (Detailed Implementation Plans) are followed and closely monitored the grant to ensure timely implementation of activities and within available resources and immediately report any problems or deviations from plans;
• Ensure logistics for all training and capacity building and other events have been prepared and organized in line with CARE’s & ECHOs’ procedures and to create the best possible environment and conditions for participants in these different events;
• Responsible for monitoring the ECHO budgets, reviewing monthly expenditure reports and ensuring budgets are used in accordance with CARE’s and ECHO’s rules and regulations. This involves planning and designing activities in ways that fit the available budgets, working closely with finance to prepare accurate and timely donor financial reports and ensuring allocation of expenses to the right grant and the right budget lines, preparing quarterly projection of needed funds, pipeline projections, recommending and preparing budget revisions if and when needed, etc.
• Responsible for preparing procurement plans for all goods and services related to these initiatives, according to approved budgets and activity plans and in line with both CARE and ECHOs’ procurement rules and policies
• Ongoing identification of staffing needs, recommends changes of staffing structure as needed and develops / adapts job descriptions as needed, ensure sound and comprehensive orientation of new staff;

Job Responsibility 2: Monitoring, Evaluation, Accountability and Learning (MEAL) and Reporting of ECHO grants (20%):

• Ensure indicators in the approved results and logical framework sections of the single forms (Proposal) are tracked and closely monitored in line with ECHO’s guidelines for M&E and menu of indicators;
• Coordinate joint M&E activities, particularly the base and end lines and ensure the selected indicators relating to project components are collected.
• Ensure beneficiary feedback is part and parcel of the ECHO grants MEAL systems so that participants views on the programs’ relevance and success are regularly collected and analyzed;
• Ensure that project indicators are sex disaggregated and gender sensitive;
• Ensure each grant has a database to allow keeping track of project participants in each component, without double counting across components;
• Ensure the project staff are trained on the developed monitoring and evaluation system and tools they are supposed to use for reporting purposes (including the GBV data system);
• Facilitate and document regular project reviews with CARE team and ensure these reviews inform project implementation and are used to improve project quality;
• Writes and support direct reports to write briefs, human interest stories and papers that can be used for advocacy or information purposes;

Responsibility 3: Management of relationships with external stakeholders (10%):

• Lead or support GBV/ Protection assessments, including interpretation of indicators, and support to cluster and or other inter-agency processes.
• Proactively link the protection and other activities with key project sectors such as FSL and Sexual and reproductive health and project of CARE
• Responsible for carrying out relevant advocacy, coordination and external representation activities with other NGOs, UN agencies, donors

Responsibility 4: Personal Management (10%):

• Direct supervision of staff assigned to ECHO grants, which includes development of annual performance objectives and proactive management of performance through day to day guidance and coaching, formal mid-term and annual performance reviews and support to staff to achieve their personal and professional development objectives.
• Develop, update and record job descriptions for Project staff, which clearly outline the roles and responsibilities of staff.
• Work with line management and HR/Administration section in recruitment process of project positions including short-term consultants and daily wagers as per CARE Nigeria HR policies.
• Ensure that all staff clearly understands their roles and responsibilities and ensure ongoing staff performance monitoring and provide constructive feedback to staff in line with CARE Nigeria Performance management procedures.

Minimum Qualification and Experience

• The PM will have a suitable combination of experience and relevant training in the following technical and programmatic requirements for the post
• Bachelor's degree in Social Sciences, Anthropology, Gender studies or related field (though a Master’s degree is preferred)
• Expert level knowledge and at least five years practical experience in Gender in Emergencies programming, preferably GBV experience and Portection with refugee and / or displaced populations;
• At least 3 years management of institutional donors’ grants like EU, USG, and ECHO grants management experience strongly preferred;
• Advanced knowledge and at least 3 years of proven practical project management experience (managing at least three different grants at once), including strong skills and experience in M&E, report writing, participatory planning, financial management, Human Resource Management.
• People manager with proven experience managing diverse teams and individuals’ performance for success,
• Strong relationship building skills and ability to work in complex environment.
• Excellent verbal and written communication skills in English.
• Computer literate (email, word processing, spreadsheets,)
• Personally committed to gender equality and women and girls’ empowerment with ability to lead to organizational change processes that aim at making organizations more gender aware, gender committed and gender competent.
• Both a team player as well as able to work independently with minimum supervision.

Required Competencies:

• Ability to speak Hausa, Kanuri or Shuwa
• Planning
• Proactive problem solving
• Contributing to team success
• Managing work
• Building partnerships
• Communicating with impact
• Initiating action
• Information monitoring
• Adaptability
• Stress tolerance
• Respect
• Integrity
• Diversity
• Excellence
• Accountability
• Strong knowledge on Do No Harm and commitment to humanitarian principles

Work Conditions

• The position is based in Bama/ Ngala and will operate from CARE Maiduguri Sub office.
• A significant amount of time (at least 70%) is expected to be spent in the project locations and liaising with partners, local government and other stakeholders within the area of operations.
• It is essential that the PM maintain a close effective presence in the field to ensure proper management supervision guidance and leadership on field activities.
• However, s/he will be required to travel to Abuja and elsewhere, from time to time for meetings, training events, etc