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  • Warehouse Officer at Action Against Hunger | ACF-International

  • Posted on: 13 December, 2018 Deadline: 18 December, 2018
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  • Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

    Warehouse Officer

     

    Location: Damaturu, Yobe
    Job Type: Full Time
    Starting Date: As soon as possible
    Direct Line Manager: Supply Chain Manager

    Objective 1

    • Warehouse Management

    Tasks & Responsibilities:

    • Identify the items entering and leaving and check the quality, quantity and documentation
    • Report any problems with quality, quantity or documentation immediately
    • Update the SFU on a daily basis, submit weekly to all concern department.
    • Ensure that the stocks forms bin cards, stock cards etc. are kept up to date
    • Restrict entry into storage facilities and keep keys for the storage facilities.

    Objective 2

    • Implement guidelines and rules and regulations management

    Tasks & Responsibilities:

    • Ensure that AAH Kitlogv3 storage procedures are respected
    • Ensure internal guidelines, rules and regulations are known by his team and respected
    • Ensure that storage standards are known by his team and respected. For instance, make sure that all requirement for food storage are fulfilled

    Objective 3

    • Monitor Stock Utilization

    Tasks & Responsibilities:

    • Observe the minimum stock balances to anticipate any shortage in rolling stock and report it to the Supply Chain Manager.
    • Review monthly the minimum stock balance according to consumption
    • Pay particular attention to use-by dates of food and medicine (if any), ensuring proper stock rotation. Advise Logistics Officer Assistant and /or concern programme department whenever expiry dates are approaching (within 2 months)
    • Carry out monthly physical inventory of all items in stock and submit SFU to the Supply Chain Manager
    • Identify stock that is not being utilized and report to Supply Chain Manager
    • Ensure that programmes stock is released from the warehouse before the end date of the grant it was purchased on.

    Objective 4

    • Supervise the storage conditions including pharmacy warehouse (if needed).

    Tasks & Responsibilities:

    • Check weekly that the store is clean, organized and is regularly ventilated
    • Check the quality of the food items and drugs to be stocked (if needed).
    • Make sure that the stock is arranged in such a way that it’s easy to count and aisles are accessible Check daily and record the temperature and humidity of the store. More especially, make sure the approved layout is implemented when available
    • Supervise the management of infected products. For instance, make sure that there are separated and documented.
    • Separate foodstuffs from other stock and pay special attention to dangerous goods
    • Ensure storage facilities are free from rats, rodents and any other pests which may damage stock and periodically plan for fumigation of storage facilities
    • Plan for disposal of expired/ infected products in collaboration with the Supply Chain Manager and the owner of the stock.

    Objective 5

    • Manage shipments and Cargo

    Tasks & Responsibilities:

    • Receive and issue out the various dispatch documents ie SROs, DN Waybills as per kitlog procedures
    • Ensure the owner personally conduct a physical review any stock they have requested and sign the necessary documentation
    • Directly supervise the process of loading and unloading, including casual worker request, attendance sheets and ensuring timely payment is made.

    Objective 6

    • Team management and communication

    Tasks & Responsibilities:

    • Supervise warehouse assistants day to day work.
    • Provide support whenever needed in sub bases.
    • Handle the comprehensive work of any of his team member whenever there is a gap (leave, vacancy).
    • Keep a good information flow with the procurement team (in the base and Abuja) to either update on the deliveries or anticipate on the upcoming deliveries.
    • Report to Supply Chain manager any challenge.

    Internal & External Relationship
    Internal:

    • Coordinate and maintain relationship with other departments and program teams.
    • Close relation with procurement team

    External:

    • Interact with suppliers, and casual service providers.

    Qualifications

    • Graduate in Management or any other related stream with professional experience in stock management.
    • Minimum of 2 years relevant work experience in a similar position

    Skills & Experience
    Essential:

    • Sound knowledge of general storage procedures
    • Knowledge of computer packages excel and word
    • Highly organized
    • Good communication skills in both written and oral English and excellent in Hausa or Kanuri language
    • Inhabitant of NE Nigeria region

    Preferred:

    • Archiving management
    • Traceable previous experience in similar role in an NGO set up

    Method of Application

    Interested and qualified? Go to Action Against Hunger | ACF-International career website on acfinternational.applytojob.com to apply

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