Human Resource Assistant at Action Against Hunger | ACF-International

Location: Damaturu, Yobe
Proposed start date: ASAP
Line Manager: Human Resources Officer

Job Description

Objective 1

• Maintain timely and accurate information for all employee.

Tasks and Responsibilities:

• Prepare and maintain all new staff and the existing staff’s personal files.
• Liaise with the employees and managers to ensure all required information is received in a timely manner.
• Collation and sending of staff timesheet to Coordination(Abuja) on Monthly basis (National and international staff)
• Maintain a database of all staff information, documents in order to follow up with the appropriate people to get the documents and information.
• Collect and submit the necessary documents for insurance enrollment and update and ensure that staff have valid insurance cards with correct information.
• Provide administrative support for pension and salary account openings or changes.
• Maintain all AAH communication boards as directed by the base HR Officer
• In liaison with the Base HR officer, track employee leaves and ensure that all necessary supporting documentation is kept on file
• Under the supervision of the base HR Officer, receive, track and file all staff pay slips and time sheets.

Objective 2

• Support the HR team in various aspects of the training and development of staff.

Tasks and Responsibilities:

• Support the base HR Officer in the planning and scheduling for new staff briefings.
• Assist the base HR Officer in the practical organization of trainings as requested.
• Assist in base HR Officer in the maintaining training records.

Objective 3

• Facilitation of Other Administrative issues of the base.

Tasks and Responsibilities:

• Prepare payment Vouchers for Payment of Health promoters, Daily workers and Enumerators.
• Reconcile and facilitate payment of  Hotel Bills
• Book accommodation for guest and receiving of guests and visitors
• Manage international and national staff Guesthouses.
• Manage Admin store and keep records of HR items.

Objective 4

• Provide overall support to the HR Department.

Tasks and Responsibilities:

• Support in the implementation and application of the HR policy on the mission and provide advice and support to employees and managers
• Participate in elaborating projects related to national HR functioning
• Provide suggestions on how to improve HR functioning throughout the mission
• Assist in the circulation of HR department communications
• Support when necessary the recruitment of National staff, ensure they are developed and managed in a strategic, proactive manner to ensure the mission’s human resource requirements are met.
• Ensure  staff benefits, data and information administration are carried out effectively, in close coordination with supervisors/managers and administrators at all bases, to ensure smooth delivery of internal services to employees
• Ensure  management team is supported with all administrative tasks related to both national and international staff.

Internal & External Relationships
Internal:

• HR Officer: Line management, exchange of information, reporting, collaboration, coordination
• HR Manger: advisory role, exchange of information, reporting, collaboration, coordination
• Logistics and Finance Departments: collaboration, coordination, and exchange of information
• Abuja HR team: collaboration, coordination, and exchange of information
• Program teams: support

External:

• Suppliers, Hotel owners, e.t.c
• Job applicants and inquiries.

Qualifications

• Bachelor's Degree in fields related to HR, Administration and Management preferred; post-secondary diploma plus relevant experience also acceptable.
• Minimum of 1 year relevant experience in HR and/or administrative support positions.

Skills and Experience
Essentials:

• Excellent verbal and written communication skills
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
• Computer literacy including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook)
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility,  ability to work independently
• Able to maintain confidentiality
• Capacity for analysis, synthesis and reporting of large amounts of information.

Preferred:

• Previous experience working for INGOs an asset, particularly health related INGOs
• Fluency in one or more National/regional languages an asset (Hausa / Kanuri)
• Understanding of national labor law and employment norms/practices