Personal Assistant at Addosser Microfinance Bank

Reports To: Managing Director

Primary Objective

• Provide high secretarial and administrative assistant to the Managing Director
• Undertake research for specific information using electronic resources and/or networking relationships with internal and external key stakeholders.
• Coordinate travel and accommodation arrangements for the Managing Director.
• Maintain, manage and update accurate records using the electronic diary, mail and computer databases.
• Ensure requests for advice or correspondence are provided in a professional and timely manner.
• Organise appointments, meetings and conferences which may include collating meetings papers, coordinating venues and arranging travel itineraries.
• Briefing the Managing Director on the agenda before every meeting.
• Secretariat function for business unit committees /management meetings including compiling agendas and minute taking.
• Carry out duties in accordance with principles, corporate values and strategies.

Relevant Skills, Qualification, Attributes & Experience

• Must have at least B.SC from a reputable institution.
• Must be within the age of 21-27
• Initiative, discretion and judgement of a high order with the ability to maintain confidentiality.
• Pleasant, tactful and approachable personality.
• Self-motivated, reliable and willing to work flexible hours.
• Strong time management and effective organisational skills, with the ability to think laterally, work under Pressure and achieve work deadlines in an environment of competing priorities.
• Strong interpersonal communication and negotiation skills, including the ability to interact effectively with People of diverse cultures.
• Knowledge and broad understanding of office protocols in a corporate business work environment.
• Demonstrated high level computer literacy skills, word processing packages and various computer applications.