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  • Posted: Sep 24, 2018
    Deadline: Sep 28, 2018
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    Facility Manager

    Details:

    Main Function

    The Facility Manager will be primarily responsible for managing the organisation’s facilities.

    Role Responsibility

    The role would entail the management of facilities as well as store and inventory

    Facility Management

    • Ensure the adequate and timely professional maintenance of the organisation’s facilities
    • Professionally liaise with and engage various service providers, vendors and contractors
    • Follow up on maintenance contract implementation; advice the Head, Corporate Management on all facility management matters and relevant procurement
    • Interface with user departments to determine and ascertain facility usage as well as requirements.
    • Keep accurate records of facility usage with detailed timelines
    • Monitor and evaluate services provided by contractors to ensure satisfactory performance
    • Follow through to ensure rectification of deficiencies in the services rendered by vendors and contractors
    • Work with the Head, Corporate Management to determine and document the department’s short term/ long term infrastructure/facility requirements
    • Ensure there is adequate security at all times and facilities are managed appropriately across all properties occupied by the organisation
    • Provide support in overseeing the coordination of all fleet activities and ensure the organisation’s fleet is optimally utilised
    • Ensure the re- organisation of current premises whenever the need arises
    • Manage all matters relating to the acquisition and or leasing of facilities to service the identified needs of the organisation
    • Plan best allocation and utilisation of space and resources for all buildings

    Store and Inventory Management

    • Professionally handle all matters relating to stock and inventory management
    • Develop policies and procedures for store and inventory management
    • Understand and support store operations, policies and procedures
    • Maintain cleanliness and order of stock and inventory in the store
    • Maintain stock, supplies and inventories records and books
    • Order and receive stock and inventory supplies
    • Check received stock against invoices
    • Interface with user departments to determine stock needs and maintain stock levels
    • Keep the Master File Enquiry – for data related to products, vendor, pricing, etc., up to date
    • Ensure goods received are thoroughly checked and of the best standard to avoid inferior quality of goods and stock expiration where possible
    • Record inter store transfers between departments or between the organisation and its state offices
    • Generate reports related to purchase orders, goods receiving note, management reports, etc.

    Management of Cleaners

    • Directly manage the organisation’s cleaners to ensure the professional execution of job duty as outlined below:
    • Ensure the adequate sweeping and mopping of floors
    • Ensure appropriate cleaning solutions are utilised to remove stains and clean floors and surfaces
    • Ensure windows, glass partitions, roof and surrounding premises are squeaky clean
    • Ensure artificial lawns, flowers and trees are adequately maintained
    • Ensure wax are applied to coat floors and buff
    • Ensure all furniture is dusted at all times
    • Ensure all restrooms are cleaned with the appropriate disinfectants, trash bins emptied consistently and bin lining replaced
    • Ensure supplies are consistently restocked in rest rooms and other designated areas
    • Ensure proper labelling, dilution and use of all cleaning chemicals
    • Maintain janitorial equipment in a clean, safe and operable condition
    • Perform routine maintenance checks on every aspect of the facility
    • Manage the attendance and movement log of the cleaners
    • Generate relevant reports related to management of the cleaners
    • Perform other duties as assigned.

    Knowledge and Competencies

    • In depth professional knowledge of facility management principles and techniques
    • Must be IT literate, proficient in the use of Facility Management software and MS Office packages
    • Proficiency in the use of Inventory Management Software
    • Ability to interact effectively with individuals of varied backgrounds and skill levels
    • Must be able to work well under pressure both independently and as part of a collaborative team
    • Excellent oral and written communication skills
    • Excellent planning and organisational skills
    • Negotiation skills
    • Time management skills
    • Analytical and problem solving skills

    Behavioural Qualities

    • Excellence and quality oriented
    • Remarkable attention to detail and the ability to multi-task with constricted deadlines
    • Must be self-motivated, proactive and efficient, with good judgment
    • Ability to work in a dynamic and fast paced environment
    • Must be flexible and able to adapt quickly to changing priorities

    Qualifications and Experience

    • A Bachelor's degree in the Social Sciences or in a related field
    • A minimum of 2 years relevant work experience in a similar position
    • Professional certification in Facility Management is a major advantage

    Method of Application

    Interested candidates should mail their CVs with “Facility Manager” as the subject of the mail. Only shortlisted candidates will be contacted.

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