Executive Assistant at One Precious Life (OPL) Academy

Our Client is a leading interior design firm based in Lagos, Nigeria. They are looking to hire an Executive Assistant who will work directly with the CEO and lend secondary support to other units within the company.

Job Description for the Executive Assistant Role

The Executive Assistant would be responsible for:

• Answering the company phone and routing calls to the CEO and/or other relevant parties
• Receiving messages on behalf of the CEO
• Managing the CEO’s daily calendar and serving as liaison between the CEO and internal/external stakeholders
• Sorting the CEO’s emails and processing them accordingly
• Planning/organising the CEO’s speaking engagements, interviews, business luncheons, client dinners and other related activities
• Accurately recording minutes from meetings and representing the CEO at meetings in some instances
• Reading and analysing incoming memos, submissions, and distributing them as needed.
• Creating and posting content to the Company’s social media accounts
• Making travel, accommodation and other related arrangements on behalf of the CEO as required
• Reminding the CEO of important tasks and deadlines
• Handling confidential information
• Filing and retrieving corporate records, documents, and reports
• Providing general administrative support
• Performing any other task that may be assigned by the CEO

Requirements:

• Ability to multitask and prioritise tasks
• Ability to be proactive and take initiative
• Tact and diplomacy
• Excellent strategic planning and time management skills
• Well-developed organisational skills
• An interest in interior design and construction
• Attention to detail
• Excellent verbal and written communication skills
• Strong sense of responsibility and ability to complete tasks with minimal supervision
• Proficiency with Microsoft Office
• A proactive approach to problem-solving with strong decision-making skills
• Familiarity with key social media tools (e.g. Instagram, Twitter and Facebook)