Executive Administrative Assistant at Cummins Inc.

Req ID: 180002O9

Description

• Supports senior-level executives and management. Acts as an extension of the executive ensuring a positive customer experience while being the representative of the executive to others.
• Anticipates to the needs of the senior level-executive and manages the executive’s schedules.
• Arranges and coordinates travel arrangements including expense reports and visa/passport requirements.
• Gathers, compiles, verifies and analyses information for the executive's use in documents such as memos, letters, reports, speeches, presentations and news releases.
• Facilitates smooth communications between the executive and coworkers and between the executive and external parties such as media, customers, vendors and the public.
• Maintains the security and confidentiality of the executive’s records and files.
• Monitors, reviews and approves standard expenditures to ensure the activities of the office are conducted within established budgets.
• Reports required information on a regular basis as assigned (e.g. monthly).
• Performs various tasks using independent judgement and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Act as formal resource for colleagues with less experience.
• Completes other activities for the executive upon request and/or as required and reports any issues / incidents to

Qualifications

• Excellent organization skills.
• Excellent attention to detail and accuracy.
• Excellent communicator – both verbally and in writing.
• Ability to minute meetings accurately and sensitively.
• Good Microsoft office skills (including Excel and Power Point) and the ability to present documents in a professional manner.
• Ability to successfully manage a busy workload.
• Exercise absolute discretion at all times.
• Able to work autonomously and with colleagues as the situation dictates.
• Able to exercise judgement and decision making within agreed parameters.
• Professional telephone etiquette
• Proven ability to work under pressure and to tight deadlines
• A minimum of four years PA/secretarial experience at a senior level
• University degree/HND