Senior Document Controller at Pivotage Consulting

Job Requirements & Responsibilities
Must have at least 10 years’ experience in Document Control Management and be capable of  executing the following:

• Perform document quality checks in accordance to document control procedures.
• Perform the numbering, filing, sorting and retrieval of hard copy documents.
• Perform file backup and ensure proper storage and archiving of electronic registers.
• Train and mentor less experienced team members on records management procedures and policies, including documentation, retention, retrieval, destruction and disaster recovery.
• Store company documentation in a safe and orderly manner, and in line with company policies and procedures.
• Provide  adequate  document control support to  projects
• Produce and maintain Document Progress Reports to Project Managers.
• Accurately update information as required, assist with file migrations and audits.
• Assist Project Managers and Engineers develop and maintain documents such as minutes of meetings, specifications, drawings, procedures, approvals and related items.
• Manage Vendor Document Register, Contractor Document Register, Reports and Correspondences. 
• Prepare  weekly and monthly reports for the Document Control Center
• Create and maintain documentation database at all project stages.
• Monitor all Transmission of Transmitter Sheet Outgoing (TSO), Transmitter Sheet Incoming (TSI) between Client, Contractor and Sub-contractor (Vendors).
• Perform data entry of vendor/supplier drawing, engineering schedule items, engineering procedures and process specifications.
• Any other task assigned from time to time.
• Create Document Numbers, application of return code, revision number and updating of document status as required for all correspondences and documents.
• Have a wide technical knowledge of various document control nomenclatures used in the Oil & Gas industry covering all disciplines.
• Must be able to use Microsoft Excel, Word, Outlook and Information Management Systems. 
• Liaise with Construction, Planning, Engineering Design Contractor and advice Project Manager/Project Engineer on Document Control needs prior to commencement of any construction or installation activities.
• Be able to participate in meetings and Quality Action Teams (QAT) for the Document Controls Group and recommend improvements when necessary.

Qualifications

• Higher National Diploma/Bachelor's Degree or its equivalent qualifications in Engineering, Sciences or Social Sciences will be acceptable.
• Good general knowledge of Oil field operations in both Onshore and Offshore locations 
• Good planning and organizational skills, can work independently with minimal supervision
• Strong technical background and skill for details
• Have at least 10 years’ experience as a Document Controller, working in the Construction / Oil field Industry. Good communication skills at all levels, computer literate. 
• People skills, demonstrate ability to work with diverse workforce effectively and coach and mentor.
• Ability to communicate effectively and clearly to Field based personnel in fluent English.

Main Challenges:

• Ensure ethical behaviour at all times.
• Responsive to customer needs and help to develop and maintain good relationships.
• Good team player with open and direct communication. MUST PRACTICE DIVERSITY AT WORKPLACE.
• Diplomatic relationship at all times.

Special Competencies Required:

• Sound Document Control experience.
• Sound knowledge of oil field and gas plant equipment,  materials and practices
• Good numerical and analytical skills.
• Able to coach and mentor less experienced team players.
• Good computer skills.
• Self-motivated.
• Displays visible commitment to promoting an incident and injury-free (IIF) culture on the Project.