Latest Jobs at International Facilities Services Limited

Job Summary

• Responsible for support and management of CAFM application.
• Should have prior knowledge of application deployment, administration and management of web based software’s.
• The incumbent will leverage their knowledge and provide hardware / software support of existing computing systems while improving IT security, infrastructure and other IT initiatives.

Key Responsibilities

• Installs and configures computer systems;
• Provides technical support to system users;
• Troubleshoots system and network problems;
• Conducts diagnostics and solves faults arising from online publication systems;
• Provides procedural documentation, relevant reports and ensures implementation of all IT policies;
• Maintains end users confidence and protects operations by keeping information confidential;
• Manages requests for IT application access, ensuring full compliance to agreed security policies and procedures;
• Responds within agreed time limits to call-outs;
• Responsible for IT, and firewall strategy and security;
• Responsible for servers, network and email management;
• Evaluates system potentials by testing compatibility of new programs with existing programs;
• Performs backup and restore procedures;
• Continually develops disaster recovery and business continuity plan;
• Ensures system environments are fully maintained with appropriately supported updates and patches;
• Assists with testing and deployment of application changes/releases;
• Analyses call logs to spot trends and underlying issues;
• Proactively monitors systems to capture potential issues (e.g. alerts, performance) before they occur, in accordance with monitoring/maintenance procedures.

Requirements
Education:

• Bachelor's degree in Computer Science, Engineering or other relevant discipline.

Knowledge Requirements:

• Excellent working knowledge of up-to-date servers and desktop systems, CAFM application or other physical asset management application;
• Knowledge of network and security systems;
• Knowledge of CRM / Helpdesk application; Concept EvolutionTM is an added advantage.

About the Role

• The Admin. Officer is responsible for overseeing various staff units to ensure they perform their duties efficiently, meet various operational targets & other agreed performance indicators while providing general administrative services to support smooth daily operations across the Organization.

Some Key Responsibilities

• Supervise and co-ordinate the daily activities the various Support Services Teams (Drivers, Gardeners, Janitors / Cleaners and Utility Officers) to ensure they conduct their activities properly and efficiently. Organize a filing system for important and confidential company documents.
• Inventory Management; manage supplies and consumables, placing orders for new stock as required.
• Create and maintain the Unit’s Filing (paper & electronic) systems and maintain and update relevant company databases.
• Prepare reports and presentations with statistical data as assigned.
• Answer relevant queries by management, employees and external personnel e.g. vendors
• Identify areas of improvement and propose/escalate corrective actions to Executive
• Responsible for overseeing general logistics and the management of the Organization’s Fleet allocating and monitoring the use of company vehicles in an efficient manner.
• Liaise with the Accounts Department to arrange monthly fuel and diesel allocation for Company vehicles and generator(s), monitor and analyze fuel & diesel consumptions for the Company’s vehicles and submit required reports to Management.
• Conduct periodic inspections of company vehicles and their drivers to ensure the vehicles, the drivers’ uniforms and general standards are in line with corporate policies & image.
• Ensure the proper registration of all Company vehicles and the prompt renewal of all vehicle documents.
• Ensure the repair and maintenance of all vehicles in the Fleet.
• Overseeing and supervising employees and all activities of the purchasing department
• Preparing plans for the purchase of equipment, services and supplies
• Following and enforcing the company’s procurement policies and procedures
• Reviewing, comparing, analyzing and improving products and services to be purchased
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc
• Maintaining good supplier relations and negotiating contracts
• Researching and evaluating prospective suppliers
• Preparing budgets, cost analysis and reports.

Requirements

• Proven work experience as an Administrative Officer, Administrator or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Minimum of B.Sc / HND in Business Administration, Office Administration or any related course. Previous experience as an admin officer for a facility and cleaning company is an added advantage
• Minimum Qualification: Degree, Professional qualification is an added advantage.

About the Role

• Following a Go Decision, by the relevant Sales responsible, to follow up the business opportunity, the Tender Manager gets involved early and contributes into the development of a project in order to support the implementation of strategic aspects which are important for the later bid process.
• Upon issuance of the RFQ and a Bid Decision, the Tender Manager is responsible for the timely preparation and submission of a competitive bid up to the Project Handover.

Some Key Responsibilities

• Source for available bids in the market
• Achieve the overall business tender target value and ensuring quality submissions of all bids.
• Analyze tender documents
• Take responsibility for commercial submissions, tenders pre-bid stage activities, facilitating pre-bid qualification, respond to all relevant bids and tenders in the market and budget offers where required
• Buildup of formidable project schedule and technical proposal
• Request and management of quotations from sub suppliers.
• Generate and review cost calculation
• Support the target price definition of Sales
• Analyze and evaluate contractual, commercial and technical risks in all bids and commercial submissions.
• Support Sales in preparing commercial submissions for one of jobs
• Bid compilation
• Attend, follow up and defend bid submissions
• Support Sales during contract negotiation
• Transfer of project to project execution.

Competencies & Experiences

• More than three years’ experience in Bid Management, Project Management or Sales
• Experience in tendering process, especially in the service sector
• Experience in leading teams
• Exceptional skill in the use of Microsoft excel.
• Market knowledge.
• Minimum Qualification: Degree, Professional qualification is an added advantage.