Latest Vacancies at Malaria Consortium

Location: Yobe
Grade: 10
Role type: National
Department: Management
Length of contract: Five years
Reporting to: Project Manager
Travel involved: In-country travel (35%)
Direct reports: MEAL Officer, State Malaria Service Delivery Expert, Finance Officer, Admin Officer

Country and Project Background

• Malaria is highly endemic in Nigeria and it remains one of the leading causes of childhood and maternal morbidity and mortality in the country. Nigeria is deeply committed to making progress towards the achievement of the Sustainable Development Goals and it recognizes the fact that, without firm efforts to control malaria, achievement of the targets related to child mortality, maternal mortality, and reducing the burden of communicable disease will not be possible. Malaria therefore constitutes a significant development challenge for Nigeria. Interventions for reducing malaria burden in the country are documented in the national malaria strategic plan with Government taking the lead in its implementation with the support of all the RBM partners.
• The DFID funded and Malaria Consortium led malaria programme, SUNMAP, provided technical assistance and other support to the Nigeria National Malaria Elimination Programme (NMEP) covering the period 2008 to 2016. The anticipated follow on project, SUNMAP2 has been designed to strengthen the management and technical capacity of NMEP, State Malaria Elimination Programme (SMEP) and their stakeholders to drive the implementation of the National Malaria Strategic Plan, 2014 to 2020 and achieve its ambitious targets. This will include short term technical assistance and technical assistance embedded in NMEP in key areas of programme management, evidence generation and use, and capacity building across all project outputs and ultimately reducing Nigeria’s malaria burden and strengthening the Government of Nigeria’s health systems capacity to ensure long term programme and impact sustainability.

Job Purpose

• The State Project Manager will provide overall programme oversight at the state level. He/she will be the focal point for engagement with DFID representative within the state including other DFID-funded programmes.
• He/She will facilitate the development and monitoring of a state level sustainability plan with the State Malaria Elimination Programme (SMEP) and its key development partners. He/She will lead institutional capacity building efforts with SMEP including those linked to health reforms.
• The position holder will directly line manage a team of four staff and represent the programme at the state coordination platforms.
• The position holder will support SMEP to better coordination with other tiers of government both (NMEP and LGAs in their state).
• He/she will support the state government to achieve state wide roll-out of project supported interventions.

Scope of Work:

• The State Project Manager will be responsible for the provision of programme technical support to state level malaria control effort and direct implementation of SUNMAP2 for the control of malaria at State, LGA. Ward and community levels.
• The State Project Manager will lead a team that includes experienced technical and programme management experts and oversee the provision of short term technical assistance from SUNMAP2 to SMEP and other key stakeholders.
• He/She will work to keep SUNMAP2 state activities on course to achieve targets especially because it will be a payment-by-result type of contract.
• He/She will apply value-for-money in their management approach.

Key Working Relationships:

• DFID Nigeria representative in the state, including Team leads for DFID-funded programmes with activities in the state
• Project Manager as line manager, including work planning
• Provide strategic, programmatic and management oversight to the state-based team
• SUNMAP2 Senior Management Team for high-level strategic, financial and donor-related issues

Key Accountabilities
Strategic planning, management and governance (20%):

• Provide strategic planning support to the state-based SUNMAP2 team
• Provide effective support and oversight to the members of the state-based SUNMAP2 team to ensure that implementation occurs according to operational plans
• Support the SUNMAP2 Senior Management Team in identifying opportunities which can be used to sustain the impact of the project and/or extend the scale of the project
• Ensure regular communication is maintained between the State-based team and the Abuja-based SUNMAP2 team
• Be responsible for the state level project risk register. Work with the Project Manager and members of the State-based team in the identification, tracking, prevention and management of key programme risks especially those related to performance and fiduciary management
• Be liaison between the project, State government and DFID representative in the State
• Maintain effective communication with other DFID-funded programme leads

Programme Management (50%):

• Develop and implement work plans, ensuring that partner work plans are integrated into an overall consolidated state level project work plan
• Oversee project partner’s inputs and subcontractors’ activities to deliver harmonized, aligned and effective outputs
• Manage a number of complex public, civil society and commercial sector partnerships
• Work closely with the SUNMAP2 SMT to see that work plans are aligned with best technical approaches
• Coordinate the provision of programme management strengthening support to the State Malaria Elimination Programme (SMEP) Provide high level technical support on malaria control to the State MoH and partners engaged in malaria control
• Promote harmonisation of malaria control efforts at state level
• Ensure monitoring systems are in place and that project reviews/audits are carried out periodically in conjunction with the project team, key stakeholders and project partners
• Travel to the field as necessary to provide support and oversight to the State team
• Ensure all relevant authorities and stakeholders are included in the planning and implementation of the project as appropriate
• Maintain a good and proactive collaboration with the relevant authorities at State level, such as SMEP, and other stakeholders including other relevant DFID-funded programmes and GFATM malaria grant sub-recipients
• Work with the SUNMAP2 SMT to see that project lessons and experiences are documented
• Work with the SUNMAP2 SMT to see that programme improvement is data-driven
• Remain engaged with current funding opportunities for malaria control/elimination through liaising with other INGOs, government bodies, donors and UN agencies

Logistics, Finance and Administration (10%):

• Ensure the project is efficiently and accurately managed within allowable line item flexibility and there is full accountability of resources
• Ensure familiarity with Malaria Consortium and donor compliance issues, ensuring all implementing partners in the state are compliant with these
• Work with the state-based team to prepare projected project expenditures
• Work with the Project Manager and Project’s Senior Finance Expert to monitor expenditure and budget compliance on a regular basis, report any concerns to the Project Director and develop plans to mitigate any under or over expenditure
• Closely monitor state-related project budget spending and burn rates
• Work closely with the finance team to ensure timely financial reporting and assistance at audits for the project
• Work closely with the logistics team to ensure that all items required for the state-based activities are procured in a timely manner and in line with donor requirements

Human Resource Management (5%):

• Work with the HR team to lead the recruitment and selection of State-based staff for the project
• Line manage members of the State-based team using performance-based management approaches

Representation (15%):

• Be responsible for representation with other NGOs, UN agencies, State level government bodies, donors and other relevant parties. Coordinate project representation at technical working groups and other relevant coordination frameworks
• Relevant national events to showcase the project’s achievements

Person Specification
Qualifications and experience:

Essential:

• Master's Degree in Public Health, Epidemiology, International Development or related discipline
• Mid-level management experience on large sized health projects in Nigeria
• Over 5 years working experience in development projects
• At least 2 years of those spent in projects based in the state and managing teams of 5 or more personnel
• Experience managing at least one project for an external government client
• Experience working with performance-based contracts
• Experience in project and financial management with a proven track record of timely submission of high quality project deliverables

Desirable:

• Experience managing donor grants or contracts such as DFID, GFATM or USAID/PMI
• Experience working on maternal and child health programmes, including community health delivery
• Familiar with the Nigeria health system

Work-based skills:
Essential:

• Strategic thinking
• Ability to manage and inspire high performing teams
• Excellent programme management skills, with proven ability to implement high quality projects on time and within budget
• Resource mobilisation skills including an understanding of state and national public health and malaria networks
• Strong negotiation skills, particularly in engaging government health officials at all levels
• Good influencing and persuasion skills and ability to remain compliant with organisational and donor policies
• Ability to manage and prioritize high workload and multiple tasks in a fast paced environment with tight deadlines
• Excellent problem solving skills
• Excellent English language skills, both spoken and written
• Capable of establishing strong working relationships with colleagues from different functions and cultures
• Excellent knowledge of Microsoft Office, particularly Word and Excel
• Excellent presentation skills
• A team player, with a friendly attitude
• Proactive and takes initiative as required
• Results-oriented work ethic

Desirable:

• Good capacity building skills especially mentoring and coaching
• Conversant with the basic epidemiology of malaria in Nigeria
• Data-driven decision making mentality
• Familiar with value-for-money principles
• Excellent advocacy skills, and comfortable being a strong advocate for malaria control

Core Competencies
Delivering results:
LEVEL D – Inspires wider teams to achieve outstanding results and to manage risks;

• Proactively improves effectiveness and performance of other senior staff to increase ability to meet objectives, acquiring new skills when appropriate
• Encourages mitigating risks amongst the teams/ groups they work with/ manage
• Ensures the quality of all internal/ external work of own and others

Analysis and use of information:
LEVEL C – Works confidently with complex data to support work:

• Interprets complex written information
• Works confidently with data before making decisions, for example; interpreting trends, issues and risks
• Acquainted with the validity, relevance and limitations of different sources of evidence

Interpersonal and Communications:
LEVEL D – Communicates complex technical and/ or sensitive/ high risk information effectively:

• Communicates complex operational, technical and strategic issues clearly and credibly with widely varied audiences
• Uses varied communication to promote dialogue and shared understanding and consensus across a variety of audiences
• Influences internal and external audiences on specific issues
• Scans the internal and external environment for key information and messages to support communications strategies

Collaboration and Partnering:
LEVEL C – Builds strong networks internally and participates actively in external networks and think tanks:

• Builds strong networks internally
• Participates actively in external networks and/ or think tanks
• Engages with relevant experts to gather and evaluate evidence
• Shares and implements good practice with internal and external peers

Leading and Motivating People:
LEVEL C – Effectively leads and motivates others or direct reports:

• Gives regular, timely and appropriate feedback
• Acknowledges good performance and deals with issues concerning poor performance
• Carries out staff assessment and development activities conscientiously and effectively
• Develop the skills and competence of others through the development and application of skills
• Coaches and supports team members when they have difficulties

Flexibility/ Adaptability:
LEVEL C – Supports others to cope with pressure:

• Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems and supports others to do the same
• Adapts team approach, goals, and methods to achieve solutions and results in dynamic situations
• Sets realistic deadlines and goals for self or team

Living the values:
LEVEL D – Acts as a role model in promoting Malaria Consortium’s values:

• Champions and takes ownership of corporate decisions, values and standards and ensures team members implement them in a positive manner
• Acts as role model internally and externally in promoting Malaria Consortium’s values
• Is accountable for ensuring that cultural awareness is demonstrated across the area (s) they manage

Strategic planning and thinking and sector awareness:
LEVEL C – Keeps up-to-date with the internal and external environment:

• Takes into account economic, political and other business factors when drawing up medium and long-term plans, covering both public and private sectors
• Looks beyond the immediate operations to prospects for new business
• Engages with appropriate internal and external sources to establish major influences on future plans.

Salary
Competitive.

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Department: Finance
Length of Contract: Indefinite
Role type: National
Grade: 8
Travel involved: 20%
Child safeguarding level: TBC
Reporting to: Line Manager: Country Finance Manager
Direct reports: Country Office Account Officers
Dotted line manager:
 
Country and Project Background

• The Malaria Consortium office in Abuja, Nigeria oversees MC programmes in Nigeria include state offices as well Sierra Leone country office
• Since commencement of operations the country portfolio has gradually increased to 8 by 2012 with funding from different donors
• However, the portfolio has reduced to 3 due to closure of some big project and active business development activities have commenced to increase the portfolio
• As at December 2016, there are 5 proposals either at the point of signing contract, awaiting feedback from donor or preparation for submission of proposal.  

Job Purpose

• To maintain and control the completeness and accuracy of the financial system for the Nigeria office, and provide a full accounting service to all projects in reporting all transactions to the Nigeria Head office accurately on a timely basis.

Scope of Work:

• The Financial Accountant is responsible for overseeing the internal control and compliance functions of MC Nigeria programme portfolio; including audit, financial review and compliance.

Key Working Relationships:

• The Financial Accountant will support and report to the Country Finance Manager but will interact with the Financial Controller (FC) to ensure internal control system is adequate
• The Financial Accountant will work closely with management, technical and operations team in country.
• Members of the finance team in the country office, including the Financial Accountant are five in number but the Financial Accountant will work closely with other finance staff in all programmes in MC Nigeria portfolio, which are four in number as at December 2016.

Key Accountabilities
Financial Administration (10%):

• Act as the first point of contact for projects and programmes payment queries
• Assist the Country Finance Manager with queries relating to all projects report
• Manage and oversee the entry of all Nigeria Naira payments and receipts into the GL for MC Nigeria programme portfolio

PS Financial System (20%):

• Check the correctness of coding, completeness of financial documents and review the batches of invoices and payments prior to posting to the accounting system
• Review all outstanding advances with the Abuja and filed offices Accounts Officers (as applicable) and ensure they are chased and cleared on the accounting system
• Make sure that all collections are made using MC receipt voucher and deposited to the appropriate MC account on time
• Make adjustments as necessary using a Journal Voucher (JV) and keep the JV form sequentially in file, after approval by the CFM

Reporting (30%):

• Prepare monthly reports to the CFM to a set monthly finance timetable which comprises the following:
  • Bank reconciliation statements including copy of bank statement 
  • Aged list of outstanding Advances and Other ledger balances
  • Fixed asset register update and Spot Check reports
  • Authorised Petty Cash Count Certificate and reconciliations  o Monthly timesheet update

Field Offices (10%):

• Arrange for timely fund transfers to the field offices and ensure proper accounting of transfers Review transactions and monthly returns of the field offices for error and accuracy
• Check correct procedures are followed for all transactions
• Support the field offices to close the books of accounts on monthly basis according to the finance timetable Support in the preparation and review of bank reconciliations for the field offices
• Carry out regular visits to all field offices to ensure quality in all aspects of finance management and support finance staff Conduct orientation of new finance staff at all levels in the field offices
• Act as conduit between field offices and Country Office in Abuja on issues resolution Provide training and build capacity of the project team based in the field offices, in order to continuously improve the finance systems

Human Resources (5%):

• Manage all Account Officers in the country office
• Work with the account officers to set personal objectives for continuous development and performance expectations in coordination with the CFM and carry out performance review at regular intervals and at an annual review including the setting of objectives for the year
• Manage and provide active support, capacity building, motivation and leadership to the Account Officers Approve timesheet for Account Officers and delivery to the CFM on time
• Manage the Account Officers to coordinate staff absences in covering all gaps and handovers prior to any leave

Finance Support to Additional Assigned Programme Activities (5%):

• In consultation with the Country Finance Manager, take the lead in planning, implementing and review the finance aspect of the additional assigned programme activities
• Assess and mitigate any financial risk to MC in carrying out these programme activities
• Ensure all individual involved in these additional assigned programme activities are abreast and comply with finance, procurement and other relevant procedures of MC
• Ensure all advances are fully retired, budget / expenditure analysis prepared for all the additional assigned programme activities

 Compliance and Internal Control (20%):

• Conduct periodic internal Control review and compliance visit to the field offices to ensure all procedures are adhered to Identify compliance and internal control weaknesses and make recommendation on the way to correct lapses and forestall reoccurrence
• Produce monthly review report and field visit report including monthly trackers on all internal control and related issues and follow up for prompt resolution

Person Specification

Qualifications and Experience:

• Essential: Qualified ICAN, ACA, ACCA or CIMA Accountant 

Work-based Skills and Competencies:           
Essential:

• Excellent interpersonal and communication skills
• Knowledge of NGO donors and their financial reporting requirements
• Excellent computer skills with high proficiency in Microsoft excel Working knowledge of accounting software
• Good analytical and reporting skills Strong ability to be able to manage and prioritise multiple tasks

Core Competencies
Delivering Results:
LEVEL C - Supports others to achieve results:

• Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets
• Supports others to plan and deliver results
• Supports others to manage and cope with setbacks.

Analysis and use of Information:
LEVEL B - Uses evidence to support work:

• Identifies and uses various sources of evidence and feedback to support outputs
• Uses evidence to evaluate policies, projects and programmes
• Identifies links between events and information identifying trends, issues and risks
• Ensures systems are in place to address business needs.

Interpersonal and Communications:
LEVEL B - Fosters two-way communication:

• Recalls others’ main points and takes them into account in own communication
• Checks own understanding of others’ communication by asking questions
• Maintains constructive, open and consistent communication with others
• Resolves minor misunderstandings and conflicts effectively.

Collaboration and Partnering:

• LEVEL B - Collaborates effectively across teams:
• Actively collaborates across teams/partners and stakeholders to achieve objectives and develop own thinking
• Proactive in providing and seeking support from expert colleagues
• Raises difficult issues with teams/ partners and stakeholders with a view to positive resolution
• Proactive in building a rapport with a diverse range of people.

Leading and Motivating people:

• LEVEL B - Manages own development and seeks opportunities:
• Manages own development and performance positively
• Learns lessons from successes and failures
• Seeks and explores opportunities within Malaria Consortium which develop skills and expertise.

Flexibility/Adaptability

• LEVEL B - Manages own development and performance positively:
• Able to adapt to changing situations effortlessly
• Remains constructive and positive under stress and able to tolerate difficult situations and environments
• Plans, prioritises and performs tasks well under pressure
• Learns from own successes / mistakes.

Living the Values:

• LEVEL C - Supports others to live MC’s values
• Demonstrates personal integrity by using role position responsibly and fairly
• Cultivates an open culture within the wider team, promoting accountability, responsibility and respect for individual differences. 

Strategic Planning and Thinking and Sector Awareness:
LEVEL A - Manages own workload effectively:

• Plans and manages own workload effectively
• Is familiar with Malaria Consortium’s mission and current strategic plan
• Understands own contribution to Malaria Consortium’s objectives.

Salary
Competitive.

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Grade: 2
Role type: National
Department: Operations
Length of contract: 1 year
Reporting to: Line Manager - Admin Officer
Travel involved: Yes
Child safeguarding level: TBC Reporting

Country and Project Background

• The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded Support to National Malaria Programme, SuNMaP (2008 - 2016). The office had presence in 23 states of the country and has managed at various times, about 15 programmes and projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:
  • Malaria control/elimination
  • Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea
  • Nutrition
  • Neglected tropical diseases (NTDs)
• Malaria Consortium has recently received funding to implement SMC in three West African countries including Nigeria. In Nigeria, malaria consortium has decided to use the fund to continue SMC implementation in the 4 states it has been supporting since 2013 with UNITAID (Sokoto and Zamfara), DFID (Katsina and Jigawa) and BMSMC (Katsina) funds.
• Under this new funding and any anticipated additional funding, all Malaria Consortium SMC activities in county will be consolidated into a single project and managed by senior project manager who will report to the country programme manager.

Job Purpose:

• Drivers are a key part of the Malaria Consortium team and our drivers need to be enthusiastic people who are reliable and able to drive safely, this job holder is responsible for operating the vehicle and ensures general safety of assigned vehicle in Niger and Kebbi offices.

Scope of Work:

• The driver would be responsible for picking up and driving the project officials, pickups and other scheduled appointments. And also will be responsible for performing minor maintenance tasks on the vehicles to assure the functionality of the vehicle.

Key Working Relationships:

• The officer working under the line-management of the Admin Officer. Would deliver aspects of the project as per the specified job tasks and expected deliverables.
  

Key Accountabilities
Safely transport persons and goods (70%):

• Transport safely Malaria Consortium employees and goods as directed by the line manager
• Always be in possession of a valid driving license and personal identification
• Respect and observe the Nigeria traffic regulations, speed limits and adjust speed according to road and risk conditions (for example, when driving in villages or populated areas)
• Observe Malaria Consortium standard operating procedures for vehicles
• Observe the manufacturer technical conditions of use for all vehicles
• Report any accident immediately to line manager and the nearest police station for purpose of insurance claims
• Assist in loading and off-loading, and fetching water
• Ensure safety of vehicles assigned to you at all times
• Ensure passengers wear seat belts at all times

Vehicle maintenance and checklist for field trips (20%):

• Responsible for daily and weekly preventive maintenance and report to the line manager any problems with vehicles
• Ensure vehicles are always on full fuel tanks
• Diligently and promptly update the movement and fuel consumption logbook
• Furnish the logbook to the line manager as and when required to facilitate preparation of monthly vehicle and fuel consumption reports
• Always ensure the vehicle insurance and licenses are valid before driving any vehicle
• Alert line manager when service and maintenance schedules are due
• Clean the vehicle inside and outside as and when necessary/ keep your vehicle clean externally and internally at all the times
• Check that items mentioned in the logbook are in the vehicle before leaving
• Perform daily vehicle pre–departure checks to include fuel, engine oil, coolant, lights, tyres, horn, tools and equipment, brakes, windows and mirrors, etc.
• When a field trip is planned, the driver has to inspect and prepare the vehicle the day before leaving and be ready for scheduled departure time
• The driver has also to prepare additional materials according to trip needs (for example, additional fuel tank, stickers, flag, medical and food kits, additional spare tyres)
• Conduct daily, weekly and monthly vehicle check
• Behave in a professional manner at all the times with the understanding that the public associates your behaviour with Malaria Consortium
• Ensures the official vehicles are safely parked within the office environment and approved sites at all times

Security, communication and miscellaneous duties (10%):

• Ensure the vehicle radio communication is in good working condition
• Maintain regular radio communication with the base station while travelling away from the base. Radios should be switched on for communications at all times
• Observe and ensure adherence with security guidelines in the programme area of operation
• Assist Logistics Officer and colleagues in gathering security information analysis especially pertaining to routes to be travelled. To advise the logistician on the security of such routes and whether Malaria Consortium vehicle should travel or not on a given route
• Promptly report all relevant security incidents/concerns to the Logistics Officer
• Carry out other delegated tasks using Malaria Consortium vehicles. Theses may range from mail delivery, payment of bills, picking or dropping of staff or visitors and other similar tasks
• Organise the assigned task in the most efficient and effective manner, so as to minimize vehicle use (fuel consumption, wear and tear)
• Carry out any other duties as requested by the Logistics Officer and any senior staff
• Follow Malaria Consortium’s security protocol at all times

Person Specification
Qualifications and experience:

Essential:

• Minimum Qualification of O’ Level Certificate
• Honest, hardworking and pleasant personality with effective interpersonal skills
• Fluent in English
• Full driving licence
• Previous experience working as a driver

Work-based skills and competencies:
Essential:

• Honest, hardworking and pleasant personality with effective interpersonal skills

Desirable:

• Knowledge/skills of basic mechanics
• Willingness to learn about security protocols

Core Competencies
Delivering results:
LEVEL A - Focuses on delivering contribution to Malaria Consortium and achieving own objectives:

• Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
• Strong self-management of time and effort
• Checks own work to ensure quality

Analysis and use of information:
LEVEL A - Gathers information and identifies problems effectively:

• Interprets basic written information
• Attentive to detail
• Follows guidelines to identify issues
• Recognises problems within their remit
• Uses appropriate methods for gathering and summarising data

Interpersonal and communications:
LEVEL A - Listens and clearly presents information:

• Actively listens and pays attention
• Presents information and facts in a logical way
• Shares information willingly and on a timely basis
• Communicates honestly, respectfully and sensitively

Collaboration and partnering:
LEVEL A - Is a good and effective team player:

• Knows who their customers are and their requirements
• Respects and listens to different views/ opinions
• Actively collaborates across teams to achieve objectives and develop own thinking
• Proactive in providing and seeking support from team members

Leading and motivating people:
LEVEL A - Open to learning and responds positively to feedback:

• Willingness to manage own development and performance
• Builds capacity of colleagues by sharing knowledge (induction) and acting as induction ‘buddy’ when asked
• Open to learning new things
• Responds positively to feedback from others
• Identifies mistakes and takes positive steps to improve

Flexibility/ adaptability:
LEVEL B - Remains professional under external pressure:

• Able to adapt to changing situations effortlessly
• Remains constructive and positive under stress and able to tolerate difficult situations and environments
• Plans, prioritises and performs tasks well under pressure
• Learns from own successes/ mistakes

Living the values:
LEVEL A - Demonstrates Malaria Consortium values:

• Demonstrates integrity, honesty and fairness in dealing with colleagues and stakeholders
• Maintains ethical and professional behaviour in line with Malaria Consortium’s values
• Treats all people with respect

Strategic planning and thinking and sector awareness:
LEVEL A - Manages own workload effectively:

• Plans and manages own workload effectively
• Is familiar with Malaria Consortium’s mission and current strategic plan
• Understands own contribution to Malaria Consortium’s objectives

Salary
Competitive.