Storekeeping Roles at GDM Group

Details

• We seek a Procurement Specialist to be responsible for planning, directing and managing purchasing services, ensuring compliance with all regulations, policies and procedures.

Essential Tasks

• Manage all aspects of purchasing, providing consistency in carrying out the goals and objectives of the purchasing function; determines need for corrective actions on addressing matters outside normal operating procedures.
• Develop and authorize purchasing policies and procedures to ensure economy and efficient operations; recommend policy changes if appropriate.
• Research, develop, and recommend vendor commodities and services for personnel; determine supplier products and catalogs used in on-line requisition program; assure lowest total cost, best quality and service are met.
• Prepare specifications for the purpose of soliciting bids/proposals from qualified vendors; distribute invitations for bids/proposals, advertise and set bid/proposal opening dates; receive and evaluate bid for successful vendor; maintain file records
• Convert requisitions; issue purchase orders; approve ordering; distribute purchase orders to the appropriate
• Manage open purchase orders, assure timely low cost delivery and receive items in the data base; investigate problem receiving when appropriate.
• Investigate potential products, practices and services which will provide a reduction in operational costs to all areas of the business
• Advise staff on policies for purchasing and surplus, follow policies at all times.
• Cultivate & maintain positive vendor relations to achieve maximum cost savings, optimal performance & quality standards.
• Develop and maintain budgets for areas of responsibility ensuring spending within approved levels; monitor incoming vending sales.
• Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.

Education/Qualification
Qualification And Experience:

• At least a first degree in Business Administration, Economics, Engineering, Architecture, Marketing, Purchasing and Supply or related fields with at least 3 years post qualification experience part of which must relate to procurement in a FMCG Company.
• Computer literacy compulsory and experience in FMCG Industry is need.
• Membership of the Chartered Institute of Purchasing and Supply (MCIPS)

Competencies:

• Ability to work to tight deadlines
• Planning and scheduling skills
• Excellent interpersonal skills, demonstrated ability to interact professional with a culturally diverse staff and vendors.
• Excellent written and oral communication in English
• Excellent Microsoft Office

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Responsibilities

• Develop and drive a corporate warehousing strategy that guarantees the proper and accurate storage and issuance of items of stock
• Accountable for the accuracy and correctness of inventory records/documentation (e.g. BIN Cards, Excel Spreadsheets, Goods Received Notes etc) and their up-to-date reflection in the ERP
• Oversee and review stock computations and analysis required to drive reorder level and quantities (e.g. Minimum Level, Maximum Level, Reorder Level, Reorder Quantity etc)
• Safeguarding of the warehouse operations and contents by establishing and monitoring security procedures and protocols.
• Planning and directing periodic stock counts and stock taking exercises
• Developing the inventory reporting structure and circulate inventory reports highlighting inventory movements and stock levels
• Directing and managing procedures for the handling (offloading, packaging and unpacking) and transportation of items of stock in and out of the warehouses
• Maintaining warehouse staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results

Requirements

• Have a good Degree in any numerate field.
• Minimum of 2 years’ cognate experience and must have or currently work in an E-Commerce Industry such as Konga,Jumia,Jiji etc
• Hands on experience of ERPs (Enterprise Resource Applications e.g. Sage pastel, oracle, SAP)
• Very good working knowledge of Inventory management, financial Acumen, Inspection, developing standards, managing processes, MS Excel and other MS Office applications.
• Managerial skills.
• Ability to input, retrieve and analyze data
• Excellent communication and interpersonal skills
• Strong organizational and time management skill.