Jobs at HRmadam Consulting

Functions & Responsibilities

• Act as the first point of contact for internal and external clients and contacts via telephone (call handling) and e-mail
• Managing the Managing Director’s diary and email inbox
• Attending client/supplier meetings in a supporting role, and taking minutes to provide contact reports
• Assist the MD with expenses management, and other administrative tasks, as required
• Assist the MD to prepare for meetings by coordinating and researching agenda items and ensuring that all relevant packs are prepared, circulated and actions progressed
• Act as a point of contact for the office and support the MD and senior team in focusing their time on high value-add activities for the growth and benefit of the organization
• Undertaking key work activities in support of business objectives as directed
• Undertaking research and provide insight into key market trends or as directed
• Support the MD in key risk and compliance aspects of his role
• Manage the financial administration where necessary; prepare PO’s and invoices for payment by the Finance department
• Liaise with other departments for status reports
• Liaise with the Operations department with regards to ongoing projects, property Agreements, etc.
• Assist in planning, managing, coordinate and execute specific projects as assigned by MD

Requirements
Qualification:

• Minimum of a second class upper degree in Estate Management related courses, Engineering, Mathematics or Sciences from a leading university.
• Other additional qualifications e.g. PMP, Prince 2 certification will be an added advantage.

Minimum Experience:

• Minimum of 5 years working as Executive/Technical Assistant supporting at MD or Director level.

Skills/Competence:

• Project Management skills (knowledge of property development projects is an added advantage)
• Exceptional organizational skills
• High level of written and verbal skills, with confidence to present complex ideas to Management team and stakeholders
• Insight and Summarisation skills
• Good interpersonal skills and proven ability to work to tight timescales and under pressure
• Self-motivated
• Good planning & organization
• Ability to build strong networks internally, across the business and externally
• Strong stakeholder management

go to method of application »

Job Descriptions

• Handle Accounts Payable and Accounts Receivable
• Manage purchasing and payroll activity for staff
• Review/Preparation of daily Proposed Expenses with all Supporting Documents and Ensuring that they are approved appropriately.
• Handle Tax functions e.g Remittance of PAYE
• Preparation of Monthly Management Reports
• Liaising with Bank Representatives.
• Filing of records and conduct proper Audit of the records.
• Monthly Payroll Computation.
• Computation of Terminal Benefits/Severance Package.
• Issuing of Cheques to various Contractors and Vendors
• Banking transactions both manually and online (cheque deposits, cash receipt, payment transfer, cheque books etc.)
• Preparation of Daily Inflow and Outflow Reports (Book-Keeping)
• Keeping up to date record of all accounting transactions via an ERP Software with daily inflow and outflow.
• Preparation of Monthly Bank Reconciliation Statements

Requirements
Skills/Competence Requirements:

• Ability to use Microsoft Office Tools, especially Microsoft Excel.
• Must be able to pay close attention to details
• Proficiency in the use of accounting software
• Ability to work independently and accurate with figures
• Good analytical skills
• Good communication and presentation skills.

Qualifications

• HND/Bachelor's degree in Accounting or related field.
• ICAN or ACCA will be an added advantage but is not compulsory.

Minimum Experience:

• Minimum 1-3 years’ experience in similar role.