Technical Assistant to M.D at HRmadam Consulting

Functions & Responsibilities

• Act as the first point of contact for internal and external clients and contacts via telephone (call handling) and e-mail
• Managing the Managing Director’s diary and email inbox
• Attending client/supplier meetings in a supporting role, and taking minutes to provide contact reports
• Assist the MD with expenses management, and other administrative tasks, as required
• Assist the MD to prepare for meetings by coordinating and researching agenda items and ensuring that all relevant packs are prepared, circulated and actions progressed
• Act as a point of contact for the office and support the MD and senior team in focusing their time on high value-add activities for the growth and benefit of the organization
• Undertaking key work activities in support of business objectives as directed
• Undertaking research and provide insight into key market trends or as directed
• Support the MD in key risk and compliance aspects of his role
• Manage the financial administration where necessary; prepare PO’s and invoices for payment by the Finance department
• Liaise with other departments for status reports
• Liaise with the Operations department with regards to ongoing projects, property Agreements, etc.
• Assist in planning, managing, coordinate and execute specific projects as assigned by MD

Requirements
Qualification:

• Minimum of a second class upper degree in Estate Management related courses, Engineering, Mathematics or Sciences from a leading university.
• Other additional qualifications e.g. PMP, Prince 2 certification will be an added advantage.

Minimum Experience:

• Minimum of 5 years working as Executive/Technical Assistant supporting at MD or Director level.

Skills/Competence:

• Project Management skills (knowledge of property development projects is an added advantage)
• Exceptional organizational skills
• High level of written and verbal skills, with confidence to present complex ideas to Management team and stakeholders
• Insight and Summarisation skills
• Good interpersonal skills and proven ability to work to tight timescales and under pressure
• Self-motivated
• Good planning & organization
• Ability to build strong networks internally, across the business and externally
• Strong stakeholder management