Head, Internal Control Officer at Audacious Business Concept Limited

Job Description

• To Manage the Internal Control function for Audacious Business Concepts Ltd and sister companies.
• To ensure that the Internal Control function provides an independent assessment of Audacious internal systems and controls, including the systems for appropriate identification and evaluation of risk and for ensuring compliance with all applicable laws and regulations.
• To draw any weaknesses or shortcomings noted to the attention of management.

Access

• The internal audit function has unrestricted access to any of Audacious people, systems and records.

Key Job Responsibilities/Accountabilities

• Overseeing the personnel and daily activities of the internal control department.
• Ensuring adherence to laid down policies and procedures.
• Recommending changes to policies and procedures where necessary.
• Coming up with new policies and procedures where necessary.
• Apply a risk based approach to the review of the systems and controls of Audacious group through the implementation of an annual programme of audit review work
• To discuss the findings of audit reviews with management on a constructive basis in order to develop the most appropriate, proportionate solutions to issues arising.
• To report the results of audit reviews, including management responses and proposed action plans to address issues arising to the Board of Directors
• To perform ad hoc investigations and reviews at the request of the Board.
• As a member of any relevant committee to which the post holder may be appointed during the course of the year, to be familiar with the terms of reference and responsibilities, and to participate by attendance, reporting and challenge at meetings and accept collegiate responsibilities for decisions made.

Specific Responsibilities
Inventory:

• Responsible for coordinating monthly stock take activities in all Audacious locations
• Responsible for ensuring accuracy of inventory transactions in Audacious HQ (Receiving/Transfers/warehousing)

Accounting:

• Ensure accuracy of vendor balances
• Responsible for confirming the accuracy of reports submitted by the accounting/finance function.
• Responsible for reviewing and calling over transactions posted by the accounting function into the ERP solutions.
• Responsible for carrying out value for money audits on all expenses/capital expenditure by management through the finance function.
• Ensuring that Finance/Accounts Department follows due process in carrying out its responsibilities.
• Review documentation procedure for the unit to ensure that proper documentation is carried out.
• Review payment procedure to ensure that all regulatory deductions (VAT/WHT etc ) are complied with.
• Liasing with External Auditors and regulatory authorities.

Human Resource:

• Review Documentation to ensure that all staff and associated documentation are in place and up to date
• Ensure compliance with laid down HR policies and procedures
• Review monthly payroll for completeness and accuracy before payment by finance

Information Technology

• Review Documentation and password policy to ensure that all associated policies and procedures are complied with.
• Review user rights on all solutions to ensure compliance with policies and procedures governing access

Sales Floor and Sales Management:

• Daily review of branch sales records for compliance with policies governing
• Discounts
• Loyalties
• Returns
• User rights
• Customer set ups
• Review of Clock in devices to ensure compliances with shift times
• Conduct Snap checks on branches to ensure compliance with shop floor rules and regulations.
• Review Transfer documentation with physical receipts to ensure that all goods transferred to branches are received in total and in good condition.