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  • Posted: May 30, 2018
    Deadline: Not specified
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    Proven methodology, profound impact, and sustainable results. These are the component that makes our company unique. At Fadac Resources we provide businesses with human capital solutions that can help improve oral performance while reducing employment practice risk. We can assist organization no matter how large or small to establish , outsource and troubl...
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    Female Personal Assistant

    JOB DESCRIPTION

    • To provide an efficient and responsive administrative, organizational, and logisticalservice to the MD, helping him to manage and prioritize his time.  
    • You will beresponsible for providing full secretarial assistance to the management teamduring absences to ensure a high level of service is maintained. 
    • This position willbe of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast pacedcustomer facing environment. 
    • You will be able to demonstrate the ability toeffectively plan and organize your workload and the initiative to resolve issuesquickly in an appropriate manner.
    • Filter emails, highlight urgent correspondence and print attachments.
    • Organize inbound emails into the appropriate folders and any relevantinformation to be copied into the correct file on the hard drive.
    • Respond to emails as much as possible, dealing with appointments etc.
    • Ensure busy diary commitments, papers and travel arrangements aremanaged effectively including producing a daily folder with diary, necessarypapers etc. and troubleshooting problems.
    • Conduct  weekly diary meetings with the  MD to  discuss upcomingengagements, invitations and other requests.
    • Schedule on behalf of the MD meetings between him/her and his directreports
    • and groups to which he is a member.
    • Coordinate   travel  and  accommodation  requirements   in  connection  with others   and  ensure arrangements in place for the MD match hisrequirements.
    • Filter general information, queries, phone calls and invitations to the MD byredirecting or taking forward such contact as appropriate.
    • Manage and maintain the MD’s diary and email account.
    • Prepare correspondence on behalf of the MD, including the drafting of generalreplies.
    • Minute general meetings as required and complete research on behalf of theMD.
    • Keep and retrieve files.
    • Ensure guests meeting with the MD are well taken care of.
    • Provide a service that is in line with the MD’s work habits and preferences.

    Additional duties

    • To attend  supervision, training and meetings as and when required.  You may berequired  to  perform other ad-hoc tasks around the factory that may be deemednecessary.
    • Person Specification  A good deal of common sense, etiquette and an ability to think on one’s feet
    • Ideally educated to degree level
    • A minimum of 2 years PA/secretarial experience at a senior level
    • Shorthand and excellent typing skills, speed and accuracy essenttial
    • Good computer literacy (MS Office, Excel, PowerPoint)
    • Excellent organizational skills
    • Excellent communication skills, both verbal and written
    • Professional telephone manner
    • Proven ability to work under pressure and to tight deadlines
    • Bright, confident personality
    • Well presented
    • Highly personable
    • Flexible and mature approach with ability to work unsupervised
    • Willing to travel.

    Method of Application

    Applicants should send CVs to zainab.o@fadacresources.com

    Build your CV for free. Download in different templates.

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