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  • Posted: Nov 22, 2017
    Deadline: Not specified
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    Whyte Cleon Limited is a Human Resource Outsourcing & Management Solutions provider in Nigeria with over 18 years business experience. We are a solution based business consulting firm with focus on the provision of practical and well researched solutions to help our clients bridge the gap between Strategy Development, Talent Acquisition, Strategy Exec...
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    Secretary

    Specialization: Administration & Office Support
     
    Job Description

    • Provide secretarial support and prepare basic reports
    • Answering calls, taking messages and handling correspondence
    • Maintaining dairies and arranging appointments
    • Typing, preparing and collating reports
    • Filling
    • Organizing and servicing meetings (producing agendas and taking minutes)
    • Managing databases
    • Implementing new procedures and administrative systems
    • Liaising with relevant organizations and clients
    • Support and facilitate the completion of regular reports
    • Check frequently the levels of office supplies and place appropriate orders
    • Perform other related functions delegated or assigned in the capacity of a secretary

    Requirements 

    • A good HND/ Bachelors Degree/ MBA in Secretarial or Business Administration or relevant specialization;
    • Required Experience: 2+
    • Excellent communication and interpersonal skills, confident, outgoing, sociable character;
    • Must possess excellent Microsoft Office skills (outlook, word excel and power point);
    • Flexible approach to working hours to meet deadlines;
    • Must possess excellent organization and multitasking skills, with attention to details;
    • Must execute role with efficiency and effectiveness.
    • Not more than 28 years

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    Business Development Manager

    Department: Business Development
    Reporting To: Managing Director/CEO
    Subordinate (S) Supervised: All Marketing & Sales Personnel

    Overall Purpose Of The Job

    • To manage the Marketing and Sales activities of the Company.

    Description Of Main Duties / Responsibilities

    • Ensure the corporate business targets are achieved.
    • Develop marketing strategy for the company in line with company objectives.
    • Co-ordinate marketing and sales activities of the company.
    • Proactive marketing and consolidation of existing clients.
    • Reach out for all job adverts and prospects as may be relevant.
    • Responsible for implementing the Business Development Operating Procedure. 
    • Obtain updated information for all the submitted pre-qualifications and tenders.
    • Maintain a schedule of all jobs bided, pre-qualified, prospects etc.
    • Arrange business meetings and technical presentations with prospective clients.
    • Analyze market trends and recommend changes to marketing and business development strategies based on analysis and feedback.
    • Opening new market spectrums for the company
    • Ensure client acquisition and retention always.

    Qualification

    • B.Sc/HND in relevant fields. MBA will be an added advantage

    Experience:

    • 10 years and above Marketing/Business Development experience in the Oil & Gas industry
    • Preferred candidate must be resident in Lagos and familiar with Lagos business circle

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    Operations Manager

    Department: Operations and Procurement
    Reports to: Managing Director

    Overall Purpose of Job

    • Ensures smooth running of company operations including the factory, warehouse and branches.

    Job  Description

    • The operations manager will be in charge of directing the company’s daily activities for the benefit of all stakeholders. This requires organizing and synchronizing the activities of various managers and departments within the company and making sure the schedules, meetings and goals of each department work in harmony.

    Internal Relationships:

    • Interacts with all the departments in the company.

    External Relationships:

    • Relates with banks, customers, suppliers, government agencies and contractors

    Responsibilities and Accountability
    Product and Supplier:

    • Monitors business trends and product availability to pay the best price for company goods and services without sacrificing quality or delivery times
    • Nurtures relationships with suppliers to negotiate the best prices for company
    • Monitors and manages progress of orders and reports to team and MD.
    • Monitor businesses and agencies to ensure that they efficiently and effectively provide needed services while staying within budgetary limits.

    Communications and Conflict Resolution:

    • Quick assessment of the effects of changing circumstances
    • Developing coping strategies that influence the positive contributions of various departments
    • Spotting conflicts early on and resolving them to the satisfaction of all involved parties.
    • The ability to quickly and independently process ideas and implement changes

    Planning and Scheduling Skills:
    This requires:

    • Proactively planning and scheduling projects is an integral part of this job role.
    • Interacting with a myriad of outside agencies and organizations
    • Making sure the company’s key personnel are available as needed.
    • Simultaneously arranging multiple projects
    • Effective time management
    • Meeting with and ironing out details with numerous outside contractors, service providers, vendors and regulatory authorities

    People Coordination:

    • The ability to relate with other team members and understand that their position
    • Strong emotional Intelligence
    • Ability to grow and nurture team members to achieve organizational goals
    • Active listening skills

    Computer Operations:

    • Proficient in commonly used software applications like Microsoft Office and Google drive.
    • Adept at planning schedules utilizing computer spreadsheet and calendar software

    Special Features of Job Holder

    • The job holder must have a good first degree in a numeric discipline with at least 5 years varied experience in a trading or manufacturing company.
    • A professional qualification, or MBA as well as some consulting experience will be an advantage.
    • The ideal candidate will have a high level of integrity and be extremely hardworking.
    • Must be a team player
    • Must be able to thrive under pressure
    • Must be a people person (must have people management Skills)
    • Possess strong analytical skills.
    • Be extremely detail and result oriented.
    • Must be able to work in a fast-paced environment.
    • Be willing to travel.

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    General Manager (Facilities)

    Reporting To: Estate Executive Council

    Job Description

    • This role is for a candidate with Facility management and Civil Engineering knowledge responsible for ensuring building standards and codes are met while maintaining efficient operation and upkeep of the estate security, ongoing building projects and common community infrastructure i.e. water treatment plant, community recreation center, street lights, access road and estate parks and grounds.

    Responsibilities
    Essentials job responsibilities include, but are not limited to the following:

    • Supervise and coordinate all facility management operations and civil engineering projects
    • Prepare and monitor preventive maintenance schedule for all estate facilities and assets
    • Direct and ensure completion of daily work assignments
    • Liaise with and ensure availability of services from external utility suppliers such as Power, Communication etc.
    • Oversee Security management activities within the estate and ensure adequate security is provided within the estate.
    • Oversee maintenance supervisors/technicians and groundskeepers.
    • Oversee new building plan approvals with relevant committee ensuring designs comply with estate guidelines and Government/Standard Building codes
    • Ensure buildings and other facilities comply with statutory and estate rules and guidelines
    • Supervise new and ongoing construction works
    • Review bids and make recommendations on contracts awards relating to repairs or maintenance of estate facilities
    • Respond to incidents and emergencies where necessary
    • Create and manage work order requests.
    • Ensure all work order or turn requests are completed timely and to laid down quality and service standards.
    • Maintain inventory and supplies.
    • Ensure community grounds are clean and free of debris
    • Handle emergency service calls.
    • Prepare and submit monthly and quarterly reports to residents and attends monthly meetings with residents.
    • Ensure compliance with employment and laws regulations
    • Perform any other duties assigned

    Requirements/Qualifications
    The requirements listed below are representative of the knowledge, skill and/or ability required to successfully perform this job:

    Education/Experience:

    • Bachelor's degree from College or University in Civil and or Facilities Management, Facilities Engineering or related qualification such as project management, business management or construction management
    • Minimum of Five (5) years relevant experience working in a facility management role for multinational organisations, comparative residential estate or an equivalent experience.
    • Ability to organise and also possess good time management skills.
    • Demonstrates knowledge of strong negotiating skills and emotional intelligence
    • Must have flexibility in working hours, including on-call availability and the willingness to work during holidays.
    • Advantageous Certifications and Licenses:
    • Certified Facility Manager (CFM) or equivalent training
    • HSE Certification or equivalent training in Safety.
    • Evidence of Understanding/Training on Emotional Intelligence

    Core Competence:

    • Outstanding leadership and interpersonal communication skills, including a proven ability to maintain constructive relationships with residents colleagues and partners, both in-person and virtually.
    • Ability to be adaptable, results-oriented, and positive in a changing work environment.
    • Excellent analytical and problem-solving skills.
    • Outstanding organizational skills and attention to detail.
    • Must have a positive attitude with high energy.
    • Must be able to cope with high-stress environments

    Method of Application

    Use the link(s) below to apply on company website.

     

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