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  • Posted: Oct 16, 2017
    Deadline: Not specified
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    Los Angeles-based AIDS Healthcare Foundation (AHF),a nonprofit, tax-exempt 501(c)(3) organization, is a global organization providing cutting-edge medicine and advocacy to over 350,000 patients in 36 countries. We are the largest provider of HIV/AIDS medical care in the U.S. A truly independent voice in our mission to rid the world of AIDS, AHF’s opera...
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    Administration Officer

     Essential Duties & Responsibilities

    • Supports planning, development and implementation of the program.
    • Supports implementation and adherence to the financial and operating policies and procedures.
    • Supports procurement and supply chain management of goods and supplies to supported health facilities and the program as a whole.
    • Supervises appropriate utilization of program vehicles; responsible for scheduling of program vehicles to field activities
    • Participates in the General staff meetings and other various meetings as assigned.
    • Prepares monthly petty cash, and reimbursement reports for AHF finance department / local accountancy firm;
    • Provides administrative support to the County program:
    • Prepares monthly credit card, petty cash, and reimbursement reports for AHF finance department / local accountancy firm;
    • Maintains and manages meeting calendar;
    • Maintains and updates contacts database.
    • Answers incoming phone-calls; oversee office voicemail;
    • Collects and distributes incoming mail / arrange courier services when needed;
    • Oversees office supply inventory; orders as needed;
    • Develops and maintains filing system (mainly digital and also hardcopy when strictly needed);
    • Monitors vendor invoices & accounts payable;
    • Assist with visa applications (getting invitation letters);
    • Check the email account on a daily basis, and forward information requests to the appropriate people;
    • Communicate with accountancy firm on payment of invoices and on reimbursement of expense reports;
    • Send original invoices, receipts and expense reports to the accountancy firm;
    • Makes external hard disk backups of all updated files.
    • Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action-item grids;
    • Writes minutes for each one of the AHF teleconference meetings;
    • Provides administrative and logistical support for AHF’s Nigeria;
    • Review and update the operations manager on all WIP in the states.
    • Prequalify some cooperate vendors for procurement.
    • Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action-item grids;
    • Writes minutes for each one of the AHF Nigeria meetings;
    • Any other duties as may be assign by the supervisor.

    Qualifications
    Education and/or Experience

    • Bachelor’s degree in Administration, Accounting, Finance, social sciences and other related field from a four year college or university;
    • Two years related experience in NGO Administrative work.
    • Use of MS office (Word, Excel, PowerPoint); MS outlook, working knowledge of MS project preferred.

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    State Nursing Coordinator

     ESSENTIAL DUTIES AND RESPONSIBILIIES:

    •  In close collaboration with the state coordinating team, ensure the provision of quality, evidence based ART, PMTCT, prevention and TB services.
    •  Coordinates the provision of quality nursing care within the state.
    •  Ensures that medication administration is within the scope of practice of the licensee.
    • Directs nursing care in the state including outpatients, in patients care.
    • Attends and participates in team conferences as requested.
    • Acts as a team leader for with the provision and supervision of high quality patient care in AHF supported facilities in the state.
    • Audits Chart notes and medication administration according to protocol.
    • Supervises the provision of patient and family education in AHF supported health facilities.
    • Exercises appropriate judgment and decision making skills.
    • Mentors and ensures the maintenance of patient confidentiality.
    • Reports significant changes in the patient’s physical status to the RN and/or to the medical provider.
    • Provides leadership to nursing team to establish effective linkages and referral of patients within and outside the facility.
    • Responsible for identifying training needs, conduct capacity building for health care workers in supported health centers.
    • Supports the process of developing/reviewing and adapting HIV Testing and Counseling, Blood and Injection safety, USP, PEP training curricula and other documents to meet appropriate audience.
    • Ensures that all disseminated protocols are strictly adhered to by site staff.
    • Ensure accurate and timely documentation of all services provided.
    •  Implement operational research protocols to answer important questions within AHF’s treatment and prevention programs.
    • Any other duty designated by the Nurse Manager.

    KEY RESULT AREAS

    • Quality of HIV treatment and TB services at the site.
    • Facility based HIV prevention program indicators.
    • HIV Care Task Shifting Indicators

    Qualifications

    EDUCATION AND EXPERIENCE

    • University graduate in Nursing-BSc or its Equivalent.
    •  MPH degree would be an added advantage
    • At least 3-5 years’ experience in HIV program management.
    • Knowledge of minimum prevention package for Nigeria is highly essential.
    • Must be highly organized and capable of effective multi-tasking.

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    Pharmacist

     Essential Duties & Responsibilities

    • Answers questions and provides information to patients and providers on drug interactions, side effects, adverse drug reactions, dosage, and storage of pharmaceuticals.
    • Counsels patients on medication adherence.
    • Maintains established policies and procedures concerning quality assurance, security of controlled substances, and disposal of hazardous waste drugs
    • Manages appropriate data collection, such as client name, prescribed medication and cost, to maintain pharmacy files, charge system, and drug inventory through mentorship of staff at clinics and outposts.
    • Performs a monthly stock count of pharmaceuticals at the clinic store and outpost stores;
    • Supervises the pre-dispensing of prescriptions for clients who are down referred to PHC sites;
    • Ensure completion and submission of accurate and auditable monthly drug reports from clinic and outposts.
    • Collaborate with the Pharmacist at the central office to ensure there is adequate stock of Pharmaceuticals at the sites.
    • Update Pharmacy Services Database on a monthly basis for assigned AHF sites.
    • Represent AHF Nigeria at State Drug Logistics Meetings organized by the Ministry of Health.
    • Any other duties as may be assigned by the supervisor.

    Qualifications

    EDUCATION AND EXPERIENCE:

    • Bachelor of Pharmacy Degree (B.Pharm.)
    • Experience in logistics management of drugs, preferably in an NGO
    • A minimum of 2 years of experience in a similar position
    • Must possess a valid license to practice as a Pharmacist.

    COMMUNICATION SKILLS

    • Good communication and interpersonal skills.
    • Ability to communicate drug information to patients.
    • Ability to communicate with other healthcare personnel in a professional manner.
    • Effective public speaking skills.

     CERTIFICATES, LICENSES, REGISTRATIONS
    Must be duly registered with the Pharmacists’ Council of Nigeria, with a current annual practicing license.

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    Monitoring And Evaluation Manager

     Responsibilities

    • Provide leadership and guidance on program monitoring and evaluation to meet AHF global and Government of Nigeria reporting requirements.
    • Manage country level Monitoring, Evaluation and Reporting activities for AHF Intervention across all supported states in Nigeria.
    • Provide technical assistance to states and sites programs in the collection, analysis, reporting and use of output data for program improvement.
    • Manage the country program's data reporting cycle to ensure high quality and complete data are sent to the Bureau/Global office on a periodic basis, or when required.
    • Monitor the progress of the program towards achieving targets and share program output data with the technical leads
    • Work in collaboration with states team to follow up on Monitoring & Evaluation activities at the program sites to ensure the promotion of data utilization by relevant end users.
    • Supervise Formative & Operations research, and other longitudinal studies in the country including development of study protocol and abstract.
    • Facilitate the provision of technical support to strengthen the country M&E activities and contributes to the development and review of appropriate data collection tools and procedures for all monitoring and reporting needs.
    • Work with the country, state office staff and government counterparts to provide support and guidance on program Monitoring and Evaluation of AHFs activities in Nigeria and its reporting requirements.
    • Facilitate timely reporting of the organization data reports to States & National Agency for Control of AIDS (NACA)
    • Provide support to sites in the state by interacting with site program coordinators, Managers, state M&E officers of SACA/SASCP, other Implementing partners and CBOs on needs and ensuring that these parties understand data reporting and can support these requirements.
    • Carryout routine monitoring visits to all project sites, including the conduct of Data validation and Data Quality Assessments (DQAs) using official tools, preparation of monthly reports, and supportive supervision.
    • Manages the development and maintenance of computerized data capture of the program and provide technical assistance and training to the staff at the sites responsible for data entry.

    Qualifications

    • Masters of Public Health (MPH) degree, preferably with specialization in the Epidemiology track.
    • Significant experience in Monitoring and Evaluation of international funded programs.
    • proven record of establishing M & E systems, designing and conducting evaluations and will have experience of a number of statistical software packages commonly used for data analysis.
    • Demonstrate competence in assessing priorities and in managing a variety of activities in a time-sensitive environment, and in meeting deadlines with attention to detail and quality.
    • Demonstrate computer skills in Microsoft Office Suite applications including Word, Excel, PowerPoint, SPSS, STATA, Epi-Info, Clintrial, OpenMRS and advance skills in the use of other analytical tools.
    •  Demonstrate ability and willingness to take initiative and to be flexible depending on changing priorities and deadlines.
    • Experience providing and facilitating training; experience setting up training programs and workshops preferred.

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    Medical Director

     Responsibilities

    Leadership and Management Responsibilities

    • He/she oversees AHF medical operations in Nigeria and supports the Country Program Manager to efficiently and effectively deliver quality clinical services in the country.
    • Provides technical support to the Treatment program and work with the Prevention lead to ensures linkage to treatment and care program through well-established processes of patient linkages and service integration
    • Attends key technical partners meetings and provides feedback to management.
    • Leads the development of treatment work plans for all sites.
    • He/she participates in staff need assessment, interviewing, and induction of new hired staff.
    • He/she participates in setting performance targets and staff appraisal and addressing concerns of employees under his/her supervision.
    • Supports the operations of the programs in the country to ensure efficient service delivery in each site/program area

    Clinical Responsibilities:

    • Ensures standard quality of clinical services is delivered at all AHF supported sites.
    • Provides periodic comprehensive support supervision reports, adhering to the tools provided by AHF
    • Promotes the implementation of standard operating procedures for all activities relating to good clinical practice and ensures functional QI teams are in existence at site levels
    • Strengthens and ensures TB/HIV, PMTCT, ART and other integrated services are delivered in an integrated service delivery model.
    • Ensures effective patient flow in all sites, especially those with high volume of patients and coordinate  periodic operations research to monitor performance and assure improved quality.
    • Identifies early warning resistance indicators and intervention strategies
    • Remains updated on current trends and standards in clinical management of HIV/AIDS and related illnesses
    • Participates in the elaboration/monitoring of annual targets and ensure that they are achieved in all regional sites
    • Is the point person for management of difficult cases

    Supervisory Responsibilities:

    • Provides technical leadership and mentorship to doctors, nurses, laboratory scientists, pharmacist working in the different facilities in the country to ensure continuous growth and learning
    • Works with the program pharmacist  to ensure that pharmacy operations are in accordance with good pharmacy practices
    • Identifies and promotes operational research at country level and builds capacity among the staff  in case presentations and elaboration of scientific papers

    Qualifications

    Education and Experiences:

    • Must be a Medical Doctor from a recognized institution. Additional qualification in Health systems management, public health or family medicine will be an added advantage
    • Minimum of Five years medical/health service experience preferred with a sound knowledge of basic medical disciplines to allow for accurate diagnosis and appropriate management of clinical problems.
    • Three years or more of recent experience with HIV/AIDS treatment; two years minimum of administration and program management experience with knowledge of clinical protocols and procedures in the management of HIV related diseases.
    • Experience in planning and budgeting required
    • Experience in quality management and assurance practices desired
    • Proficiency in MS Word, MS Excel, MS PowerPoint, Research applications e.g SPSS, Epi-info etc

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    Laboratory Technician

    Location Abuja Application Link

                   Agasha Application Link

     Responsibilities

    • Participates in planning and overseeing support supervision activities for the laboratory function for all sites;
    • Provides  basic laboratory services for CD4 tests and other tests as required;
    • Oversees laboratory services provision, ensures standard, and current practices are in place for maintaining high quality laboratory services and maximizing the use of all resources;
    • Ensures compliance and implementation of laboratory protocols for all lab technicians and HIV Medics involved with the lab function;
    • Coordinates with all laboratory vendors( outside contractors) and the sites to ensure that the process of handling patient samples and delivery of  results is efficient and effective
    • Conducts quality control checks and maintenance for the Partec CD4 machine in all labs and other laboratory tests performed within the labs;
    • Participates in the development and replication of the AHF Nigeria laboratory protocols and practices at all affiliated healthcare centers;
    • Participates in training, mentorship and team building exercises for laboratory staff;
    • Participates in inventory control management for laboratory supplies and reagents under AHF Nigeria for all sites;
    • Ensures the compilation of monthly laboratory inventory at the Healthcare Centers;
    • Other duties as assigned.

    Qualifications

    EDUCATION AND EXPERIENCE:

    • Diploma in Medical Laboratory Science;
    • Experience with CD4 system;
    • A minimum of three years of experience in a similar position.

    CERTIFICATES, LICENSES, REGISTRATIONS
    Duly registered with the Medical Laboratory Scientists’ Council and hold a current annual practicing license.

     OTHER SKILLS AND ABILITIES

    • Must be able to travel 30-50% of the time;
    • Sensitive to ethics and confidentiality of HIV/AIDS client issues;
    • Possess current knowledge of best practices in HIV/AIDS treatment and care;
    • Ability to prepare reports, provide team leadership and guidance.
    • Good communication and interpersonal skills.

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    Laboratory Scientist

     Responsibilities

    • Participates in planning and overseeing support supervision activities for the laboratory function for all sites;
    • Provides  basic laboratory services for CD4 tests and other tests as required;
    • Oversees laboratory services provision and ensures standard, and current practices are in place for maintaining high quality laboratory services and maximizing the use of all resources;
    • Ensures compliance and implementation of laboratory protocols for all lab technicians and HIV Medics involved with the lab function;
    • Coordinates with all laboratory vendors( outside contractors), and the sites to ensure that the process of handling patient samples and delivery of  results is efficient and effective;
    • Conducts quality control checks and maintenance for the Partec CD4 machine in all labs and other laboratory tests performed within the labs;
    • Participates in the development and replication of the AHF Nigeria laboratory protocols and practices at all affiliated healthcare centers;
    • Participates in training, mentorship and team building exercises for laboratory staff;
    • Participates in inventory control management for laboratory supplies and reagents under AHF Nigeria for all sites;
    • Ensures the compilation of monthly laboratory inventory at the Healthcare Centers;
    • Other duties as assigned.

    Qualifications
    EDUCATION AND EXPERIENCE:

    • AIMLS, BMLS
    • Experience with handling semi or fully automated machines a must;
    • A minimum of three years experiences in a similar position.
    • Must poses a valid license to practice as a Medical laboratory scientist.

    COMMUNICATION SKILLS

    • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals;
    • Ability to write reports. Ability to speak effectively before groups of employees or other people.

     CERTIFICATES, LICENSES, REGISTRATIONS
    Duly registered with the Medical Laboratory Scientists’ Council and hold a current annual practicing license.

    OTHER SKILLS AND ABILITIES

    • Must be able to travel 30-50% of the time;
    • Sensitive to ethics and confidentiality of HIV/AIDS client issues;
    • Possess current knowledge of best practices in HIV/AIDS laboratory management,
    • Ability to prepare reports, provide team leadership and guidance.
    • Good communication and interpersonal skills.

    go to method of application »

    ART Clinician

    Location Otukpo (Agan) Application Link

                   Abuja Application Link

     Responsibilities

    • In close coordination with the facility medical officer, ensure the provision of quality, evidence based ART, PMTCT, prevention and TB services;
    • Coordinate monthly patient care team meetings;
    • Ensure efficient management of AHF’s finances and provide complete, timely and accurate reports;
    • Implement a continuous quality assurance and improvement program at the site level.
    • Supervise other staff at the facility level;
    • Ensures that all disseminated protocols are strictly adhered to by site staff;
    • Ensure accurate and timely documentation of all services provided;
    • Implement operational research protocols to answer important questions within AHF’s treatment and prevention programs;
    • Any other duty designated by the HIV/AIDS technical specialist;
    • Quality of HIV treatment and TB services at the site;
    • Data capture, handling and use at the site.

    Qualifications

    EDUCATION AND EXPERIENCE

    • University graduate in Medicine;
    • At least one year experience in HIV treatment programs;
    • Experience in program management;
    • Experience with operational research and evidence based healthcare is an added advantage;
    • Must be highly organized and capable of effective multi-tasking.

     OTHER SKILLS AND ABILITIES

    • Good communication and interpersonal skills,
    • Sensitivity to ethics and confidentiality of HIV/AIDS client issues;
    •  Knowledge of excel and PowerPoint programs.
    • Proficiency in computer operation e.g MS Packages etc

    Method of Application

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