Administrative Jobs at Bradfield Consulting

Our Client , the President of an NGO and Partner at a Law Firm seeks to fill the below role

Job Description

• Reporting to the President, the Executive Assistant will serve as a liaison to the board of directors and senior management teams
• Organizes and coordinates executive outreach and external relations efforts, and oversees special projects.

Responsibilities
Executive Support:

• Completes a broad variety of administrative tasks for the President including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the President’s schedule is followed and respected.
• Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office.
• Communicates directly, and on behalf of the President, with Board members, donors, Foundation staff, and others, on matters related to President's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the Presidentto keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Provides leadership to build relationships crucial to the success of the NGO, and manages a variety of special projects for the President, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Board Support And Liaison:

• Serves as the President's administrative liaison to NGO's board of directors
• Assists with travel arrangements, lodging, and meal planning as needed
• Maintains discretion and confidentiality in relationships with all board members
• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Senior Management Liaison:

• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
• Facilitates cross-divisional coordination of travel and outreach plans

Communications, Partnerships, And  Outreach:

• Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general
• Edits and completes first drafts for written communications to external stake holders

Strategic Initiatives:

• Works with the Strategic Initiatives team in coordinating the President's outreach activities
• Follows up on contacts made by the President and supports the cultivation of ongoing relationships
• Edits all, and creates acknowledgement letters from the President to donors

Skills and Competencies

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

Education and Experience

• Master's Degree required
• Strong work tenure - 5 to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization
• Experience and interest in internal and external communications, partnership development, and fundraising Expert MS Office proficiency, Word, Excel, Outlook and PowerPoint (with high technical ability) Adobe Acrobat, and Social Media web platforms.

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Our client, an NGO company whose aim is to stop child abuse in Nigeria seeks for candidates for the role below

Job Description

• Reporting to the Executive Director.
• The candidate will  develop and coordinate an operational plan which incorporates the Foundation’s goals and objectives towards protecting the rights of children.

  Responsibilities

• Lead the Foundation’s project development and program management initiatives.
• Identify and monitor program activities that benefit and complement the Foundation’s mission and goals.
• Develop strategies to increase the Foundation’s fundraising initiatives, facilitate a range of fundraising events, new program inaugurations and speak directly with reporters, donor agencies, government representatives/members of the community at these events
• Support in the development of a strategic plan and develop mechanisms to facilitate the adoption of the plan.
• Support the development and implementation of the Foundation’s strategic approach for key child abuse programs and advocacy goals.
• Participate in long and short-term program development plans.
• Oversee the preparation of project proposals, research grants, prepare grant reports and coordinate the prompt submission of grant reports.
• Administer grants for the execution of program activities in accordance with approved budget allocations.
• Develop a framework for the assessment of program impact while making necessary changes and improvements where necessary.
• Develop and effectively manage program timelines to ensure the timely completion of program deliverables.
• Review program outcomes vis-à-vis contractual commitments and grant commitments.
• Develop and schedule program activities in accordance with specifications and funding limitation.
• Provide comprehensive, reports on the revenues, expenditures and budget forecasts of the organization.
• Monitor, analyse and comment on debates around child rights, particularly as it relates to child abuse.
• Represent the Foundation at workshops, trainings and interactions organized by partner organisations.
• Engage with government and donor experts and agencies on child right matters at federal, state and local government levels.
• Develop and maintain mechanisms for an appropriate system of fiscal accountability, grant administration/management and community intervention.
• Track current regional and national economic, political, social, and other trends impacting on target group and inform appropriate personnel on actions or pending actions that would impact their work.
• Provide strategic guidance to program while contributing to program context and needs.
• Build on new and existing relationship with civil society network and work towards strengthening the Foundation’s advocacy and capacity building strategies.
• Facilitate collaborative opportunities with other civil society organisations.
• Identify and evaluate the risks associated with program activities and take appropriate action to control the risks.
• Develop background documents, briefs, and presentations, including carrying out relevant literature reviews and analysis on the rights of the child
• Monitor program activities on a regular basis and conduct an annual evaluation according to the program evaluation framework.

Education and Experience

• 3 years of progressively responsible International Management experience in an NGO or relevant International work experience.
• Fundraising, project development and program management experience.
• Proven understanding and experience of advocacy and policy change work within a complex humanitarian context.
• Working knowledge of multi-disciplinary child abuse response systems.
• Knowledge of client groups and/or issues related to the program area.

Skills and Competencies:

• Excellent proposal writing and facilitation skills
• High-level strategic thinker, with a strong grasp of national and international child right policies.
• Proven skills in networking and relationship building
• Strong analytical and information gathering skills
• Strong communication and representational skills
• Strong administrative and management skills
• Ability to work alone and on one’s own initiative