• Job Vacancies at Plan International

  • Posted on: 14 July, 2016 Deadline: 24 July, 2016
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  • Plan International is an independent child-centred international development organization committed to advancing the rights of children and fight against poverty. Plan has no religious, political and government affiliation. For over 78 years, we have supported girls and boys and their communities around the world to gain the skills, knowledge and confidence they need to claim their rights, free themselves from poverty and live positive fulfilling lives. Plan International currently works in 70 countries including Nigeria.

    Plan International officially started operations in Nigeria in 2014 and works to strengthen and promote the rights of children. Our programme is currently focused on basic education; improve community health services, youth and citizens' participation in governance and creating economic opportunities and livelihoods far the poor, building resilient communities through our emergency and humanitarian response. Plan International Nigeria works with communities, civil society organizations, development partners, governments at all levels and the private sector.

    Humanitarian Project Manager

     

    Purpose

    • The humanitarian Project Manager is expected to manage and provide technical oversight to Plan International Nigeria new emergency project to support adolescent girls affected by the crisis in Northern Nigeria.
    • The project is funded by the German Federal Foreign Office (GFFO) and Plan International Germany. It will be a crucial part of the new Regional Lake Chad (LC) Programme of Plan International in West and Central Africa.

    Duties and Responsibilities

    • Provide guidance and technical support to the implementing project team in all phases of the Project Cycle (from start-up to project closure).
    • Lead/organize regular monitoring and if required project action plans revisions and modifications and facilitate that relevant stakeholders (CO as well as Plan Germany) are informed in due time on progress and related delays and/or modifications.
    • Responsible for the development of all narrative and financial (in close collaboration with the project accountant and finance department) internal as well as external mid-term and final updates and reports in line with donor's and Plan International's requirements as well as rules and regulations.
    • Initiate and lead on the development and implementation of the procurement plan (in close cooperation with the admin department of Plan International Nigeria.
    • Organize and attend regular meetings with donor (GFFO/German Embassy) and other key stakeholder (i.e. UNHCR, UNICEF, UN OCHA, cluster meetings) representatives to update and exchange information on overall project's implementation status/progress thus ensuring external exchange and networking.
    • Coordinate and interlink the existing project with new projects to ensure coherence by providing information to the respective CO and regional Managers as well as colleagues of the national organizations (NOs) within the Plan Federation.
    • Participate in the annual regional DRM technical network meeting and the sub-regional Lake Chad Programme steering committee whenever required & requested.
    • Orient/guide the GFFO project team on key international humanitarian standards like Core Humanitarian Standards (CHS), Sphere Standards, CPMS, INEE, Log-frame approach and application
    • Provide orientation and guidance on key processes in developing and implementing emergency response projects and proposals to the colleagues of Plan International Nigeria
    • Ensure that new project designs are informed by needs assessments and contextual analysis
    • Linking CO team members to DRM related training opportunities
    • Facilitating Cash Transfer Programming (CTP) at country level where required.
    • Support local PNGO in organizational development, PCM and donor compliance
    • Support CO resource mobilization teams and related NOs on securing funds for continuous programme scale up through providing lessons learnt and project related contextual information - connected to the quarterly conference calls under point 2
    • Identifying potential extension/follow up intervention sectors
    • Support CO staffs in related CN and full proposal development including project design
    • Ensure that new intervention ideas are in line with overall programme and donor priorities Providing project presentations to COs, NOs & donors to enhance resource mobilization
    • Lead the development of a DRM strategy for Plan International Nigeria in line with existing subregional and regional as well as global DRM strategies of Plan International

    Qualifications and Experience

    • At least 5 years professional experience of coordinating/implementing humanitarian projects funded through international donors (i.e. SIDA, ECHO. USAID, DFID, GFFO) with at least 3 years of coordination/management role at project level
    • Demonstrable experience of coordinating programmes/projects in line with key international humanitarian standards
    • Demonstrable experience in direct supervision and line management of project staff
    • Previous work experience in emergency context (mandatory)
    • Fluency in English in writing and speaking (mandatory)

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    Country Administration and Logistics Advisor

     

    Duties and Responsibilities

    • Support and meet regularly with the administrative logistics staff in the Country Office and Programme Units to discuss and monitor Administration related activities and ensure they provide all required support to the various units.
    • Ensure all departments at the Country Office (CO) and in the projects are current with the corporate and local procedures and processes in force in the country.
    • Ensure timely and highest quality procurement services, maintenance and security of all Plan International Nigeria's assets, equipment, materials and supplies.
    • Ensure there is a sound administrative system for procurement, storage, inventory, asset control and maintenance, distribution and receipt of all Plan International’s materials/goods in accordance with Plan International’s Procedures and Donors requirements for Grants.
    • Support the programme unit and Country Unit Administrative staff and identify areas for improvement in their performance.
    • Coordinate with the Human Resource Manager, Programme Units managers and identify training needs and appropriate training courses for them.
    • Train and induct Country Office and Programme Unit Administration staff on basic Plan International procedures, best practices, etc; as required.
    • Annually review all Plan International Nigeria contracts and ensure that they are in keeping with Plan's policies and procedures, protect Plan's interests and follow country's legislation.
    • Design and manage appropriate standard contracts for common practices in the country, including consultancy contracts, constructions, project agreements and other related legal documents.
    • Regularly review Plan International Nigeria country agreement and ensure it meets all its obligations as stipulated in the agreement.
    • Liaise with Plan International Nigeria's lawyer at the request of the CD and provide the Country Office with appropriate and timely advice on legal matters.
    • Assist Country Office and Programme Unit staff in examining how operations are organized, identifying possible areas where operational efficiency can be improved, and recommending, assisting in implementing alternative course of action.
    • Organize and supervise secretarial services in all offices to ensure appropriate filing and archiving, maintaining the office's calendar of activities and keeping track of major events
    • Perform other administrative duties in a manner that supports the Country Office Team and improves Plan International Nigeria's efficiency and effectiveness

    Qualifications and Experience

    • A Master's degree in Business/Public Administration or related field.
    • At least 4-6 years of experience working in administration and logistics generalist role.
    • Excellent and demonstrable experience in procurement processes and logistics management.
    • Demonstrable experience in office management and staff coordination.
    • Excellent writing and speaking in English language
    • Knowledge and understanding of Nigeria’s policy environment

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    Human Resource and Organizational Development Manager

     

    Duties and Responsibilities

    • Develops and implements Country Human Resource (HR) plans to ensure the organisation's HR needs are met.
    • Coordinates activities in recruitment, selection, rewards and learning and development for country office and program unit staff which supports achievement of the Country Strategy Plan (CSP).
    • Ensures effective diversity management, particularly gender, maintains gender sensitivity towards staff and associates to avoid discriminations whiles championing Plan International as an equal opportunities employer.
    • Directs Child Protection among staff to ensure the fulfilment of Plan International's Child Protection Policy at all times.
    • Implements the Plan International global HR strategy to achieve organisational requirement and best practices.
    • Supports organisational changes in structure, tasks, and people management processes needed to achieve business goals.
    • Prepares and manages the country HR budget for effective and efficient use of allocated funds.
    • Ensures adherence to HR policy and practices that are consistent with global policy and compliant with local statutory and legislative requirements that prevents organizational conflicts.
    • Plans and delivers induction for new international and local national staff to enable them settle faster and easily.
    • Liaises with line managers to develop and maintain succession plans for key roles in the country and Program offices for smooth takeover of the key roles and also implement career development plans.
    • Provides management reporting data as required, for instance People Measures, gender mainstreaming checklist etc for decision making to improve the quality of HR functions.
    • Participates fully in local NGO or multi sector HR networks and ensure that learning/best practices are shared and utilized in day to day country HR work for improvement in the function.
    • Monitors and influences organizational climate and workplace morale through Employee survey actions.
    • Contracts and rewards locally hired staff that complies with local legislation to avoid legal suits.
    • Puts in place measures that create a Health and safety environment for stafrand monitor their implementation.
    • Responsible for payroll management.
    • Has ultimate responsibility of the Human Resources Information System to ensure an updated HR data for easy access and reference:
    • Fulfils Plan International's child protection policy to ensure child is protected from all forms of abuse.
    • Performs any other duties to be assigned to support the attainment of organizational goals.

    Qualifications and Experience

    • A Master's degree in Human Resource Management or equivalent experience
    • At least 5-7 years of experience working in an HR generalist management role
    • Experience successfully implementing organisational HR policy and practice.
    • Experience in an HR specialist function, organisational design, performance management, reward management, recruitment and selection or training and development
    • Excellent writing and speaking abilities in English language

    Method of Application

    Applicants should send all Applications and CV/Profile to: plannigeriajobs@gmail.com

    Note

    • Indicate the position you are applying for in the subject space of their email.
    • Plan International Nigeria takes issues of corruption and anti-terrorism seriously and will conduct checks before any formal engagement.

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