Country Administration and Logistics Advisor at Plan International

Duties and Responsibilities

• Support and meet regularly with the administrative logistics staff in the Country Office and Programme Units to discuss and monitor Administration related activities and ensure they provide all required support to the various units.
• Ensure all departments at the Country Office (CO) and in the projects are current with the corporate and local procedures and processes in force in the country.
• Ensure timely and highest quality procurement services, maintenance and security of all Plan International Nigeria's assets, equipment, materials and supplies.
• Ensure there is a sound administrative system for procurement, storage, inventory, asset control and maintenance, distribution and receipt of all Plan International’s materials/goods in accordance with Plan International’s Procedures and Donors requirements for Grants.
• Support the programme unit and Country Unit Administrative staff and identify areas for improvement in their performance.
• Coordinate with the Human Resource Manager, Programme Units managers and identify training needs and appropriate training courses for them.
• Train and induct Country Office and Programme Unit Administration staff on basic Plan International procedures, best practices, etc; as required.
• Annually review all Plan International Nigeria contracts and ensure that they are in keeping with Plan's policies and procedures, protect Plan's interests and follow country's legislation.
• Design and manage appropriate standard contracts for common practices in the country, including consultancy contracts, constructions, project agreements and other related legal documents.
• Regularly review Plan International Nigeria country agreement and ensure it meets all its obligations as stipulated in the agreement.
• Liaise with Plan International Nigeria's lawyer at the request of the CD and provide the Country Office with appropriate and timely advice on legal matters.
• Assist Country Office and Programme Unit staff in examining how operations are organized, identifying possible areas where operational efficiency can be improved, and recommending, assisting in implementing alternative course of action.
• Organize and supervise secretarial services in all offices to ensure appropriate filing and archiving, maintaining the office's calendar of activities and keeping track of major events
• Perform other administrative duties in a manner that supports the Country Office Team and improves Plan International Nigeria's efficiency and effectiveness

Qualifications and Experience

• A Master's degree in Business/Public Administration or related field.
• At least 4-6 years of experience working in administration and logistics generalist role.
• Excellent and demonstrable experience in procurement processes and logistics management.
• Demonstrable experience in office management and staff coordination.
• Excellent writing and speaking in English language
• Knowledge and understanding of Nigeria’s policy environment