• Administrative / Human Resources Positions at Creative

  • Posted on: 13 November, 2015 Deadline: Not Specified
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  • Creative seeks to fill several new positions to support a five-year program, The Northern Nigeria Education Initiative Plus (NEI+)funded by the United States Agency for International Development.

    NEI+ works to improve the quality of and access to education in Northern Nigeria, equitably and sustainably.  All positions will be based in the project office in Abuja. Some positions may require travel within other regions of Nigeria, including the Northern States.

    Office Manager

     

    Position Summary:The Office Manager will be responsible for organizing and coordinating office operations in order to ensure organizational effectiveness and efficiency.

    Reporting & Supervision:

    This position is housed in Abuja, Nigeria, reporting to the Senior Finance Specialist.

    Primary Responsibilities:

    • Organize office operations
    • Prepare time sheets
    • Control correspondences
    • Review and approve supply requisitions
    • Maintain office equipment
    • Assign and monitor clerical and secretarial functions
    • Maintain office records
    • Ensure filing systems are maintained and up to date
    • Ensure protection and security of files and records
    • Ensure effective transfer of files and records
    • Transfer and dispose records according to retention schedules and policies
    • Ensure personnel files are up to date and secure
    • Maintain and replenish inventory
    • Check stock to determine inventory levels
    • Anticipate needed supplies
    • Verify receipt of supply
    • Perform other related duties as required

    Required Skills & Qualifications:

    • Bachelor’s Degree in Social Sciences
    • 5+ years’ experience in office management/administration Knowledgeable about USAID Rules and Regulations, previous experience working on USAID-funded projects is preferred.

    go to method of application »

    Human Resources Manager

     

    Position Summary:The Human Resources Manager oversees and manages human resources issues on the project.

    Reporting & Supervision:

    This position is housed in Abuja, Nigeria, reporting to the Senior Finance Specialist.

    Primary Responsibilities:

    • Review CVs and application information and prepare short-list for any vacancies.
    • Schedule interviews.
    • Organize and assist in conducting interviews alongside senior management.
    • Write minutes of the interview proceedings.
    • Orienting newly employed staff to the NEI+ Abuja Office.
    • Prepare and provide new employee documents containing Creative rules and regulations.
    • Process and compile employee records confidentially and accurately in files.
    • Work with Team Leaders to ensure employees who go on leave fill in Leave Forms.
    • Ensure individual employees fill in and submit Time Sheets on time.
    • Reconcile Timesheets with information on Leave Forms.
    • Ensure all employees are on Medical Insurance, together with their eligible dependents.
    • Ensure all queries and challenges faced by employees regarding their medical insurance are attended to by the Insurance Company for clearance.
    • Monitor contract renewals and ensure performance evaluation is completed.
    • Provide information as required by Compliance Officers/Auditors during the control/audit exercise.
    • General administrative duties like mailing and receipt of internal and external mail for the administration, courier service arrangement and if needed give assistance to faxing, photocopying and making sure that staff contacts are updated.
    • Perform other duties as assigned by the Human Resource Director (Creative Home Office).
    • Prepare minutes for Staff Meetings.

    Required Skills & Qualifications:

    • Previous experience working on programs funded by international donors (preferably USAID)
    • BA/BS degree in relevant field highly desired
    • Three years prior relevant experience in Human Resources Management
    • Strong communication skills; Fluency in English and local languages required.

    go to method of application »

    Security Advisor

     

    Position Summary:The Security Advisor in Abuja works with the HQ Security Manager to manage and coordinate all Creative security and safety programs, plans and policies relevant to the project including detailed security procedures that comply with Creative security policies. This will include emergency response drills and communication procedures for the project.

    Reporting & Supervision:

    This position is housed in Abuja, Nigeria, reporting to the Chief of Party (COP). The position regularly interacts with HQ Security Manager and collaborates with project staff. The incumbent may supervise local security manager in select technical areas.

    Primary Responsibilities:

    • Provide security, safety and risk mitigation advice and recommendations to the COP.
    • Ensure that project staff complies with project security procedures.
    • Monitor and analyze the ongoing threat environment faced by the project and brief the COP accordingly. Distribute threat warnings to all staff as appropriate. Ensure that appropriate risk migration measures are taken by the project to respond to the threats or changes in threats faced by the project. This is to include physical protection measures, safe working routines, movement restrictions, protection equipment and security staff provision, as required.
    • Oversee movement control and coordination for the project, including driver and vehicle deployment and staff whereabouts.
    • Oversee any security provider contracted by the project to ensure contractual compliance and performance of their duties, and act as the focal point of contact with the security provider.
    • Report security incidents, violations and recommended corrective actions, as appropriate, to the COP, the appointing authority and the HQ Security Department.
    • Ensure all new employee/contractor personnel receive appropriate security orientations and briefings
    • Verify that all security devices such as locks, alarms, access systems and physical force protection measures are operational or reported for repair.
    • Ensure visitor access and vehicle control systems are effective and appropriate for the threat environment.
    • Work with the HQ Security Manager to maintain the project Crisis Response Plan in coordination with the COP, and ensure that the contact information contained therein is always up-to-date.
    • Provide a weekly security report to the COP and HQ Security Department.
    • Be able to assist with out-of-hours emergency response at the project, if needed.
    • Serve as the liaison with the U.S. Embassy Regional Security Officer and/or equivalent U.S. Government personnel for project security matters, in coordination with the COP.
    • Assist the project with business continuity planning, as required.
    • Ensure that the Creative Sensitive Information (CSI) Plan is distributed to and is being followed by project staff
    • Manage the Office Manager, Office Assistant, Drivers, IT specialist, Janitors and all other administrative staff;
    • In conjunction with program staff, oversee administration and logistical support to program activities, including program events and general program workshops
    • Manage project team in an open and respectful manner, working with local staff to build their competencies and capacity.

    Required Skills & Qualifications:

    • Bachelor’s Degree in a related field, or equivalent experience
    • A minimum of 5 years of security management experience in the context of international development
    • Familiarity with Security, HR, finance, logistics, procurement and administrative systems
    • Experience implementing security policies, procedures and protocols
    • Previous experience with USAID-funded projects
    • Demonstrated ability to work well in teams and in a collaborative environment
    • Excellent organizational skills, detail-oriented and flexible work style
    • Strong written and oral communication skills
    • Proficiency in the use of computers and Microsoft Office software
    • Ability to multitask
    • Demonstrated ability to handle confidential and/or sensitive information
    • Appreciation of and ability to work effectively in, diverse work environments
    • Field-based security and crisis management experience
    • Previous work experience in hostile, post-conflict environments
    • Work experience abroad, preferably in the international development arena.

    Method of Application

    Local and regional candidates are encouraged to apply.

    To apply, please send a short cover letter and CV to recruiting@crea-neiplus.com.

    Please indicate the position for which you are applying in the Subject of the email.

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