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  • Vacancy at Total Facilities Management Limited

  • Posted on: 26 February, 2015 Deadline: 4 March, 2015
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  • Total Facilities Management Limited - We are a Facilities Management firm committed to delivering a superior FM experience to our numerous clients. We have opportunities for highly motivated and conscientious individuals who have a passion to deliver an unmatched Facility Management experience.

    We are recruiting to fill the below position of:

    Office Manager


    Job Type: Temporary (90 days reliever position).
    Start Date: Immediate Employment

    The role

    • Organize and supervise all administrative activities that facilitate the smooth running of an office.
    • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
    • Develop and implement new administrative systems, such as record management;
    • Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
    • Organize and chair meetings with subordinates.
    • Attend senior management meetings and present office reports.
    • Oversee the recruitment of new staff, sometimes including training and induction;
    • Ensure adequate staff levels to cover for absences and peaks in workload.
    • Carrying out appraisals for associates and manage their performance.
    • Delegate work to team mates and manage their workload and output.
    • Recommend staff development and training;
    • Respond courteously to customers’ enquiries, correspondences and complaints/queries.
    • Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
    • Contribute to team effort by accomplishing related results as needed.
    • Schedule and manage appointments as may be required.
    • Arrange and book transport and accommodation for visiting staff.
    • Ensure that health and safety policies are up to date.

    Skills and Qualifications

    • Supply chain management capability, marketing skills, interpersonal skills, customer advocacy, delegation and supervision skills, reporting skills, basic knowledge of health and safety processes; ability to develop standards, promote process improvement, control inventory and use a range of office software, including email, spreadsheets and databases.
    • Must possess a minimum of a Bachelor's Degree or its equivalent. Higher degree is an advantage.
    • Must have at least 4 years' experience in similar position.

    Method of Application

    Interested and qualified candidates should send their CV's to:

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