• Job Opportunity at JPM Consulting Limited

  • Posted on: 14 January, 2015 Deadline: 28 January, 2015
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  • JPM Consulting Limited provides business solutions in areas of: Tax Management, Financial Advisory Services, Consulting, Enterprises Risk Management Services, Human Capital, Development and Training.

    We are based in Nigeria, Ghana and United Arab Emirate - Dubai.

    We are recruiting to fill the position of:

    Administrative Manager

     

    Responsibilities
    Recruitment/Selection:

    • Monitor staffing levels, identify staff vacancies, anticipate future staffing requirements in line with strategic plans, recruit and select candidates.

    Pre Recruitment:

    • Develop and place job adverts; review and shortlist applicants; interview and select suitable candidate(s).

    Post Recruitment:

    • Perform Reference Checks.
    • Issue appointment letters.
    • Develop job descriptions for all positions.
    • Open and update personnel file.
    • Induction - Provide current and prospective employee with information above policies, procedures and working conditions.
    • Ensure for all recruitment exercises that reports are documented and filed.
    • Conduct needs assessments to determine when training is necessary and the type of training necessary to improve performance and productivity.

    Performance Appraisal:

    • Collate staff for appraisal and inform unit heads, send form to staff and set date for review.
    • Communicate result to staff and implement decision made.
    • File relevant document that arise from the process.
    • Monitor and review the system of performance appraisal and continually develop as necessary, ensuring that monthly and annual appraisals are carried out in a timely manner and followed up.

    Payroll Administration:

    • Maintain payroll information: compute and collate all relevant information related to payroll on a monthly basis including but not limited to new employee list, absences and contract changes.

    Administration/Documentation:

    • Maintain and update employee directory with any employee changes.
    • Compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
    • Ensure all staff matters, memos, queries, communications to and responses from staff are filed in staff files,
    • Ensure proper confidentiality and security of all HR documents
    • Preparation and issuance of transfer letters, confirmations letters, termination letters, and all human resources related letters
    • Manage leave system - records of Annual, sick and other leave entitlement of staff
    • Compose and distribute routine written correspondences
    • Ensure regular staff meetings are held
    • Develop and maintain a filing system
    • Update Company's asset register

    Advisory:

    • Advise management in appropriate resolution of employee relations issues.
    • Advise on pay and other issues, including promotion and benefits.
    • Prepare reports and recommends procedures to reduce absenteeism and employee turnover.
    • Develop and implement policies on a variety of workplace issues e.g. disciplinary procedures, absence management, working conditions, performance management, restructuring of services et cetera.
    • Ensure that managers and staff are aware of the policies and procedures and able to operate.
    • Establish and/or recommend salary ranges, offers, and compensation adjustments and monitor salary reports for equity, compression or other issues.

    Facility Management:

    • Set up systems and processes for the smooth running of all day to day office administrative activities
    • Oversee purchasing function: negotiate price, quality and delivery; approving invoices.
    • Ensure the availability of necessary supplies by identifying procurement needs of the office - reception, departments, kitchen and ward and all areas of the Facility.
    • Ensure there is an effective communication system where needs are identified; options evaluated.
    • Ensure effective planning and execution of operations by reducing waste levels.
    • Oversee Facility's maintenance needs.
    • Supervises the maintenance and repair of the Company's infrastructure, vehicles and equipment.
    • Manages the provision of general support services, including cleaning and upkeep of office premises.
    • Ensure the kitchen unit and security unit deliver a professional service.

    Employee Relations:

    • Manage grievances, ensures the relationship amongst staff is cordial and professional.
    • Deal with complex disciplinary/grievance and HR issues, using HR and company knowledge evidencing appropriate decision making skills.
    • Management of all individual personnel and workforce management action – perform difficult staffing duties - administering disciplinary procedures, terminations, demotions as necessary.
    • Help employee resolve work related issues, handle staff dispute and resolve conflict.
    • Act as focal point for all initial queries from staff regarding policies and procedures.

    Consultant Support:

    • Collate consultant assessment record on the 15th of each month and forward to accounts for payment.
    • Schedule patients appoint days in the office diary in conjunction the Clinicians for correctness.
    • Call up patient and consultants for their appointments as appropriate.
    • Take consultant calls as relates to patient and other enquirers.
    • Keep record of consultant assessment record for onward payment collation.

    Skills

    • Experience with dealing with senior and sometimes challenging individuals.
    • Experience in developing systems and processes for effective running of the Organisation.
    • Ability to build rapport quickly.
    • Strong understanding of the Nigeria Labour laws.
    • Experience in liaising with External Stakeholders.
    • Experience in preparing relevant management reports.
    • Good experience in documentation, record keeping, data management etc.
    • Familiarity across the recruitment process, including induction at a senior level.
    • Excellent interpersonal and communication skills, written and oral.
    • Sound judgment and the ability to maintain confidentiality.
    • Experienced user of MS Excel, MS Word & power point.
    • Well organized with strong time management skills.
    • Knowledge of Principles, practices and techniques of human resources administration, organization and operation.
    • Ability to lead, manages, direct and evaluates staff.
    • Apply appropriate independent initiative, discretion, judgment and organizational skills to a variety of projects, assignments and situations.

    Qualifications

    • Minimum of HND in related discipline.
    • Education Advanced university Degree or equivalent backgrounds, in Human Resources, Business Administration, International Relations, Social Sciences, Psychology or related areas.
    • Proficient in Microsoft Word, Excel, PowerPoint, Outlook.
    • Excellent written, listening, and oral communication skills.
    • Strong organizational and administrative follow-up skills.
    • Very detail oriented.
    • Strong ability to handle numerous priorities and tasks at one time
    • Ability to leverage all technologies to manage and communicate in office environment (internet, texting, email, instant messaging, phones, mobile phones, Share Point, Skype, Telepresence, Live meeting)
    • Exceptional interpersonal skills in dealing with customers and senior management.
    • Flexible and willing to share workload within a team environment.
    • Lagos residents in Lagos
    • Language Proficiency Fluency in English.

    Method of Application

    Interested and qualified candidates should submit their applications to: jpmgroupconsult@gmail.com

    Note: the subject of the email should be "Admin/HR Manager".

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