Jobs at the U.S. Embassy

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:
  • For definitions use URL www.usaid.gov/ads/policy/glossary
  • Current Mission Nigeria (Citizen & Permanent Resident) Employees only
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Five (5) years renewable, estimated to start on or after June 2022
• Supervisory Position: Yes
• Relocation Expenses Reimbursed: No
• Travel Required: Occasional Travel

Summary

• The Travel/Motor Pool Coordinator resides in the Executive Office (EXO) of USAID/Nigeria under the supervision of the Supervisory Executive Specialist/Deputy Executive Officer. 
• The job holder coordinates motor vehicle dispatching, travel coordination duties and fleet management as well as provide supervision to 6 chauffeurs who will be providing travel duties to all mission personnel.  
• The job holder is required to perform work-related travel.

Duties
Travel Coordination - 30%:

• Disseminate all official in-country travel-related policies, updates, etc. emanating from RSO to USAID staff; collect all required information from USAID Mission staff for official in-country travel requests and scrutinize submitted information to ensure compliance with U.S. Embassy travel policy.
• Requesting all USAID official in-country travel requests to Abuja and Lagos RSOs; correspond with the RSOs until official in-country travel decision point and inform requesting USAID Mission staff of RSO official in-country travel decisions.
• Track all movements of USAID staff on official in-country travel and reports to EXO Management.
• Act as alternate to Security Liaison Specialist: Incumbent serves as Mission Personnel Recovery (PR) Officer. The incumbent will be responsible for the Mission PR Program, including ensuring USAID personnel assigned to the mission are trained in PR requirement; maintaining and distributing PR equipment; ensuring Missing Persons Information Card (MPIC) are complete and updated for all USAID personnel.

Operations Management - 20%:

• Coordinates among users and drivers to meet requests and ensure efficient operations; handles transportation requests as needed.
• Arranges work shifts, shuttle, and other official trip schedules to meet all transportation needs of USAID/Nigeria.
• Ensures drivers’ appearance is presentable, and vehicles are clean and in good operational condition.
• Reports any inappropriate behavior and rule violation; ensures compliance with safety regulations.
• Ensures GOVs vehicle particulars are always valid and up to date.
• Ensure that Chauffeurs driver’s license is valid. 
• DriveCam review in the event of mishap incidence.
• Conduct trainings; Driver Safety, E2 and ILMs trainings.

Supervision Role - 20%:

• Specifically supervises 6 CCNPSCs Chauffeurs. Provides guidance and assists in resolving problems and achieving objectives.
• Sets priorities and deadlines in terms of policy, priority, results to be achieved, and basic approaches.
• To provide guidance and direction to chauffeurs on vehicle operations, safety measures, as well as specific instructions on transporting VIPs.

Integrated Logistics Management System (ILMS) Management/Administrative Functions 15%:

• Maintain daily record for the use of Government Vehicle (GOV) by reporting vehicle mileage, fuel and oil consumption, departure, and arrival time for all trips in the Integrated Logistics Management System (ILMS).
• Monthly status of vehicle inventory and motor-ability.
• As subject matter expert, train USAID Chauffeurs on the use of ILMS software.
• Ensure chauffeurs are trained on the functionality of DriveCam and reporting.
• Prepares periodic reports on trip scheduling, chauffeurs’ shift work and performance.
• Prepares monthly Home to Office (Other authorized use) bills.
• Assists with motor pool inventory and barcoding.
• Coordinates with repair facilities to send vehicles for routine maintenance.

Fleet Management/ Chauffeur duties 15%:

• Analyzes fuel usage and vehicle maintenance data, periodically inspects vehicles, and develops vehicle rotation plans to enhance efficient fleet utilization.
• Submits vehicle mishap reports to supervisors within 24 hours; and reports all damage to US Government vehicles or properties, and when citations are issued to drivers.
• Participates in accident investigations.
• Manage and update vehicle spare parts inventory needs and levels.
• The incumbent as need arises operates a passenger vehicle to transport USAID Mission personnel to field visits/meetings in Abuja and around the country.
• Develop vehicle replacement plan.

Qualifications and Evaluations
Requirements:

• Physical Demands: The work requested does not involve undue physical demands. 
• Education Requirements: Minimum of two years College / University Studies in Administration is required.
• Evaluations: Applicants who clearly meet the minimum Education, Experience and basic eligibility requirements will be further evaluated based on scoring of the Evaluation Factors listed below. The highest-ranking applicants may be selected for an interview.
• Job Knowledge: Detailed knowledge of in-country travel coordination, administrative duties, host country traffic laws and traffic patterns, streets, commonly visited locations, vehicle licensing, registration and procedures is required.

Qualifications:

• Prior Work Experience: Minimum of three (3) years of motor vehicle dispatcher or fleet management experience is required. 
• Must have minimum of 2 years travel coordination of chauffeurs. A valid Nigeria driver's license class B or D is required.

Skills and Abilities: 

• Demonstrate excellent administrative and customer service skills. Incumbent must have good administrative and customer service skills. 
• He/she must be an efficient dispatcher. Must have computer skills and familiarity with windows and Microsoft Office. 
• Must be able to interact professionally with sometimes apply diplomacy in handling aggressive customers. 
• Must have the ability to work in a multicultural context and be able to work closely with all Mission staff and effectively explain procedures and requirements tactfully while gaining their cooperation and understanding.

Language Proficiency: 

• Level III English ability (good working knowledge) speaking/writing/reading is required. 
• Must be fluent in speaking at least one local language (Igbo, Hausa, or Yoruba). Language competency may be tested.

Knowledge: 15 points:

• Skills and abilities: 10 points
• Communication and Language skills (As stated above): 5 points
• Interview Performance: 70 points
• Total Possible points: 100 points

Applications that do not meet the required minimum qualifications will not be scored. Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application. USAID reserves the right to conduct interviews with the top ranked short-listed candidates. If the interview is conducted, the interview will be one of the determining factors in the final selection.

Reference checks will be made only for the successful candidate. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the application letter.

USAID is an Equal Opportunity Employer: 

• All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit factor. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

Other Information:

• USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at: https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
• 'Offeror Information for Personal Services Contracts with Individuals form (AID 309-2) available at: https://www.usaid.gov/forms/aid-309-2'
• Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at: http://www.usaid.gov/work-usaid/aapds-cibs
• Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See: https://www.oge.gov/web/oge.nsf/OGE%20Regulations

Marketing Statement:

• USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world.
• Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.
• We operate in the following regions of the world: Afghanistan and Pakistan, Africa (all of Africa), Asia, Europe and Eurasia, Latin America and the Caribbean and the Middle East.
• For more information about USAID, visit http://www.usaid.gov

Salary
NGN 8,664,538 / Annum

Benefits and Other Info

Benefits
Agency Benefits:

• As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

Benefits:

• Health Insurance
• Annual Salary Increase (if applicable)
• Annual and Sick leave
• Annual Bonus

Allowances (as applicable):

• Transportation Allowance
• Meal Allowance
• Miscellaneous Allowance
• Housing Allowance

Taxes

• The Mission emphasize to its employees of the fact that they are obliged to observe Nigerian Laws, including those concerning income and related tax obligations.  Payment of such taxes is a matter between the individual employee and the Nigerian Government. In the absence of a specific international agreement, the U.S. Government will not withhold local taxes from an employee’s salary.

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Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:
  • For USEFM - FP is 09.  Actual FP salary determined by Washington D.C.
  • All Interested Applicants / All Sources
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Indefinite subject to successful completion of probationary period.

Summary

• The work schedule for this position is: Full Time (48 hours per week)
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances / certifications or their candidacy may end.
• Supervisory Position: Yes
• Relocation Expenses Reimbursed: No
• Travel Required: Not Required.

Duties
Basic Function:

• Incumbent works under the Supply Supervisor as foreman to direct the daily activities of 15 warehousemen and forklift operators and also assists in all areas of warehouse operations.
• Incumbent assists the Warehouse Supervisor in making recommendations on disposal schedules of warehouses supplies and measures to improve quality of services, increasing work efficiency of the warehouse crew and overall equipment.
• The position operates a 48 hour a week schedule.

Qualifications and Evaluations
Education Requirements:

• Completion of secondary school is required.

Experience:

• Minimum of 3 years of warehousing experience is required. 

Job Knowledge:

• Good working knowledge of standard and associated agency procedures which apply to warehousing is required.

Evaluations:

• This may be tested. Please specify your level of proficiency in the language listed. 

Language:

• Good working knowledge of English is required.

Skills and Abilities:

• Attention to details, good planning, and time management skills, and be willing to assume a variety of tasks to keep the warehouse functioning is required.
• Must have basic computer skills.
• Lift up to 50 pounds, walk or stand for most of the shift, and wear protective gear.
• Able to operate common hand tools and hand trucks, hand lifts, pallet jacks, dollies, and electric Jack lifts is required.
• Must be able to communicate effectively orally and in writing. Self-motivated, provide direction and tasks to warehousemen is required.
• Must have a valid, current driver’s license. 

Equal Employment Opportunity (EEO):  

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

• For the current COVID-19 Requirements please visit the following link.
• Hiring Preference Selection Process: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

* Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Salary
NGN4,382,748  (USD 31,083) Annually.