Job Vacancies at U.S. Embassy

Announcement Number: Abuja-2021-088
Hiring Agency: Embassy Abuja
Series/Grade: LE - 4005 7
Work Schedule: Full-time - Work Schedule is 40hrs per week
Promotion Potential: LE-7

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:
  • For definitions use URL www.usaid.gov/ads/policy/glossary
  • Current Mission Nigeria Employees only
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Five (5) years renewable, estimated to start on or after November 2021

Summary

• The Administrative/Finance Assistant serves as the principal administrative support person for the Office of Financial Management (OFM).
• The employee reports directly to the Controller and his/her designee and operates independently to ensure that administrative functions are performed effectively, efficiently, and in a manner that promotes harmony and problem-solving.
• He/she is the Mission lead timekeeper and backstops the Document Control Clerk.

Duties
Administrative duties - 50%:

• Manages the Controller's daily calendar; arranges the controller's appointments with other Mission personnel, other US Government Agency personnel, local government officials, partners, etc.
• Make arrangement for meetings and conferences within and outside the mission.
• Maintains correspondence for OFM.
• Handles administrative arrangements for local and international travel for the Controller, the Deputy Controller, and other OFM staff as needed.
• Drafts and reviews of various letters, faxes, reports, country clearances, cables, and other outgoing correspondence under supervisory direction.
• Organizes and maintains the OFM filing system.
• Files and manages all official documents generated by the OFM both physically and electronically using ASIST or other scanning system. Retires OFM files to the warehouse annually.
• Reviews outgoing mail for proper address, routing, attachments, etc., prior to dispatch, reviewing outgoing correspondence for accuracy and conformance with Mission formatting procedures and special instructions.
• Escorts UBA staff who come to replenish the ATM.
• Processes access requests for OFM.
• Prepares salary advance checklist for FSN employees.
• Manage office requisition and maintain adequate stock of expendable items and procurements for OFM.
• Provide logistical support for OFM meetings and workshops.
• Screens visitors to the controller's office and directing them to the appropriate staff members for their needs.
• Coordinate office meetings, prepares minutes and follows up on implementation of assigned actions and helps to keep the team aware of upcoming Mission and external event

Lead Mission timekeeper - 40%:

• As the Mission lead timekeeper, he/she liaises with both M/CFO/P, USPSC Payroll, USAID/El Salvador, and Charleston Financial Service Center.
• He/she must be a WebTA subject matter expert.
• He/she is responsible for all USDH/USPSC/CCNPSC/TCN Payroll related matters including but not limited to leave, allotments of pay, salary deductions/adjustments, and timecard corrections.
• Provides orientation to new staff on payroll procedures.

Document Control - 10%:

• Backstops the Document Control Clerk, coordinates and manages the flow of information to office staff. Performs preliminary examination of all documents relating to accounting/payments for completeness of data, correct attachments, receiving reports, and relevant approvals, clearances by either the Executive Officer or Strategic Objective Team leaders.
• Date stamps the documents and assigns them to appropriate persons in the OFM (project or operating expense accountants or voucher examiners).
• Uses the automated financial management system, runs weekly listing of unprocessed vouchers for the OFM staff to manage accounting and accounts payable workflow.

Qualifications and Evaluations
Requirements:

• Physical Demands: The work requested does not involve undue physical demands.
• Education Requirements: College or university studies in Business Administration, Accounting, Finance, or Economics is required.

Evaluations
Applicants who clearly meet the minimum Education, Experience and basic eligibility requirements will be further evaluated based on scoring of the Evaluation Factors listed below. The highest-ranking applicants may be selected for an interview:

• Knowledge: 15 points
• Skills and abilities: 10 points
• Communication and Language skills (As stated above): 5 points
• Interview Performance: 70 points
• Total Possible points: 100 points

Applications that do not meet the required minimum qualifications will not be scored. Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application. USAID reserves the right to conduct interviews with the top ranked short-listed candidates. If the interview is conducted, the interview will be one of the determining factors in the final selection.

Reference checks will be made only for the successful candidate. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the application letter.

Qualifications
Prior Work Experience:  

• A minimum of three years of administrative or secretarial work experience, of which two years should be in related work with Non-Governmental Organizations (NGOs), other donor organizations, host-government organizations, or private-sector institutions is required.

Job Knowledge:

• A thorough knowledge and understanding of basic accounting and office management.

Skills and Abilities:  

• Excellent interpersonal skills are required as the incumbent will frequently be working with Mission employees at all levels.
• Must be able to multitask, be a self-starter, and possess strong organizational skills.
• Must have the ability to understand basic requirements of various applicable regulations and procedures.
• Must be able to identify, interpret, and apply law, rules, regulations, and grant/contract provisions.
• Must be able to communicate clearly to internal and external customers and be able to establish and maintain effective working relationships in a team environment.
• Must have good computer and typing skills and a good understanding of the Microsoft Office programs, like Word, Excel, and PowerPoint, and must be comfortable learning new systems quickly.
• He/she must be proficient in using the Internet and E-mail.

Language Proficiency:

• Level IV fluency in English Language, both written and spoken, is required. Language competency may be tested.

Other Information:

• USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at: https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
• Contract Cover Page form AID 309-1 available at: https://www.usaid.gov/forms
• Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at: http://www.usaid.gov/work-usaid/aapds-cibs
• Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See: https://www.oge.gov/web/oge.nsf/OGE%20Regulations   

USAID is an Equal Opportunity Employer

• All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit factor. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

Marketing Statement:

• USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world.
• Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.
• We operate in the following regions of the world: Afghanistan and Pakistan, Africa (all of Africa), Asia, Europe and Eurasia, Latin America and the Caribbean and the Middle East.
• For more information about USAID, visit: http://www.usaid.gov

Taxes:

• The Mission emphasize to its employees of the fact that they are obliged to observe Nigerian Laws, including those concerning income and related tax obligations.  
• Payment of such taxes is a matter between the individual employee and the Nigerian Government.
• In the absence of a specific international agreement, the U.S. Government will not withhold local taxes from an employee’s salary.

Salary
NGN6,455,212 / Year

Benefits and Other Info

Benefits
Agency Benefits:

• As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

Benefits:

• Health Insurance
• Annual Salary Increase (if applicable)
• Annual and Sick leave
• Annual Bonus

Allowances (as applicable):

• Transportation Allowance
• Meal Allowance
• Miscellaneous Allowance
• Housing Allowance

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Announcement Number: Abuja-2021-086
Hiring Agency: Embassy Abuja
Series/Grade: LE - 1210 8
Work Schedule: Full-time - 40 hour per week
Promotion Potential: LE-8

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:
  • For USEFM - FP is 06.  Actual FP salary determined by Washington D.C.
  • Current Employees of the Mission - This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM - All Agencies
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Indefinite subject to successful completion of probationary period

Summary

• The work schedule for this position is: Full Time (40 hours per week)
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
• Travel Required: 75% or less
• Incumbent travels to all Post within the region of responsibility either alone or as a member of an ESC/ESO team at least twice per year to perform preventive, routine, and corrective maintenance and repairs, glazing panel and hardware replacements.

Duties

• The incumbent conducts survey, inspection, routine and preventive maintenance, hardware repair and replacement and emergency repair of Forced Entry (FE) and Forced Entry/Ballistic Resistant (FE/BR) products (doors, windows, glazing units, louvers, and vault doors) and associated Americans with Disabilities (ADA) and Architectural Barriers Act (ABA) door hardware systems deployed by Overseas Building Operations (OBO) and Diplomatic Security (DS) at U.S. Diplomatic missions, and OBO owned and /or leased facilities to include Consular Agencies in designated region of responsibility.
• Studies and makes recommendations for way to improve the effectiveness of the Physical Security Systems at U.S. Diplomatic Missions in Engineering Services Center (ESC), Abuja, Nigeria and the other Posts the incumbent is responsible for.

Qualifications and Evaluations
Experience:  

• Minimum of three (3) years of hands-on field experience in major repairs and installation of electrical/electronics, pneumatic, hydraulic, and heavy-duty mechanical equipment, reading and interpreting Architectural and Engineering Design drawings is required.

Job Knowledge:  

• Should have knowledge and/or experience in installing, troubleshooting, and repairing electrical and electronic systems; hydraulic and/or pneumatic equipment; in working with different types of steel, concrete and masonry wall construction, anchors, and bolts.
• Knowledge of reading and interpreting Architectural & Engineering Design Drawings.

Education Requirements:

• Completion of high school in addition to two (2) years of apprenticeship or an advanced equivalent local level of occupational training as technician, or mechanic is required.

Evaluations:

• This may be tested. Please specify your level of proficiency in the language listed.

Language:  

• Good working knowledge reading/writing/speaking English is required.

Skills and Abilities:

• Ability to use MS Excel, Power Point, Word and Adobe Acrobat software, and internet search engines is required.
• Must be able to read blueprints and schematic diagrams of electrical and mechanical drawings, adjust, and repairs.
• Must be able be to apply knowledge of above in the installation and M&R to FB/BR ( Forced Entry and Forced Entry/Ballistic Resistant) door and window systems.
• Ability to use mechanical and electronic test equipment is required.
• Must have a good customer service and communication skills with the ability to deal with upset or difficult clients.
• Must be able to lift 75 pound and the ability to use special lifting equipment and/or coordination of unskilled laborers is required.
• Ability to employ a problem-solving approach to difficult issues rather than assigning blame is required.
• Ability to maintain objectivity in difficult situations is required.
• Must have a valid Nigeria driver's license for Automobile, Medium Duty Truck, Van, full-size SUV (Sport Utility Vehicle), or similar Motorized Vehicle.
• Must be able to use knowledge and skills to rectify problems associated with security equipment independently.
• Must be available for frequent travel up to 75% of the year alone or as part of the regional security team.

Equal Employment Opportunity (EEO):  

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Other Information:

• Hiring Preference Selection Process:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  
• Therefore, it is essential that these applicants accurately describe their status on the application.
• Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

* Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Salary
NGN8,664,538 / USD42,570 Yearly

Benefits and Other Info
Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

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Announcement Number: Lagos-2021-087
Hiring Agency: Consulate General Lagos
Series/Grade: FP - 0101 7
Work Schedule: Full-time - 40 hours per week
Promotion Potential: FP-7

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:
  • For USEFM - FS is 07.  Actual FS salary determined by Washington D.C.
  • Employees of Mission - All/or USEFMs, EFMs or MOHs.
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Definite not to Exceed (5 years)

Summary

• The work schedule for this position is: Full Time (40 hours per week)
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Duties
Basic Function of the Position:

• The CLO Assistant supports the CLO Coordinator in performing duties and activities that enhance the Consulate community, in all aspects of the execution of trips and tours, as well as in planning events and community activities.  
• The CLO Assistant serves as a valuable resource for community members by responding to inquiries (or communicating them to the Coordinator as appropriate), and assisting the CLO Coordinator in developing a wide variety of information resources. This is a non sensitive position.

Qualifications and Evaluations
Experience:

• Minimum of one (1) year in day-to-day office operations and equipment in a professional international organization is required.

Job Knowledge:

• Working knowledge of computer systems, word/excel/publisher/power point is required. Must know how to plan and coordinate special events. Needs to understand American and Nigeria culture and possess sensitivity to cross cultural issues.

Education Requirements:

• Completion of Secondary School or received high school diploma is required.

Evaluations:

• This may be tested. Please specify in your application your level of proficiency in the language listed.

Language:  

• Good working knowledge Speaking/Reading/Writing in English is required.

Skills and Abilities:  

• Ability to work autonomously, maintain confidentiality, negotiate with vendors/service providers, establish contacts, foster on-going, long-term relationships, make people feel comfortable in unfamiliar surroundings, draft letters, flyers, and information pamphlets is required.
• Excellent Interpersonal skills, as well as ability to prioritize, organize a large amount of highly varied information is required.
• Must be willing to work evenings and weekends.

Equal Employment Opportunity (EEO):  

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Other Information:

• Hiring Preference Selection Process: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  
• Therefore, it is essential that these applicants accurately describe their status on the application.
• Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

* Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Salary
USD 38,056 / NGN 6,455,212 Yearly.

Benefits and Other Info
Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Lagos, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.