Jobs at IOTA Group - Nigeria

Service Dimensions

Operational Scope:

• Supervises daily transport operations across assigned location(s)
• Oversees allocation and movement of Staff buses, Pool Cars and Operational vehicles (site logistics, field operation,dispatch etc.
• People Management
• Direct supervision of Drivers (company and contractor) and Dispatch support personnel
• Typically manages 30–150+ personnel (direct/indirect).

Fleet & activity:

• Responsible for daily dispatch coordination, fleet availability at point of use and execution of high-volume transport requests
• Systems & Controls
• Uses Fleet management systems (IVMS / telematics), Journey Management Systems, Maintenance tracking tools and Fuel monitoring systems.

Activities

Transport Operations Execution:

• Coordinate and supervise daily dispatch of vehicles in line with approved requests
• Validate journey plans and ensure full compliance before execution
• Monitor fleet positioning and availability in real time
• Resolve operational bottlenecks and escalate critical constraints.

Driver Supervision & Workforce Management:

• Plan driver schedules, rotations, and shift coverage
• Monitor punctuality, attendance, and discipline
• Enforce code of conduct and driving standards
• Conduct driver briefings, coaching, and performance follow-up
• Manage welfare matters tsustain industrial harmony.

Health, Safety & Environment (HSE) Management:

• Enforce strict compliance with:
• Defensive driving standards
• Journey management protocols
• Speed and fatigue management policies

Conduct regular:

• Toolbox talks
• Safety briefings
• On-the-spot inspections
• Participate in accident/incident investigations and corrective action follow-up Promote a “safety-first, zerincident” culture.

Fleet Monitoring & Performance Control:

• Track driver behavior via telematics (speeding, harsh braking, route deviation)
• Monitor fleet utilization and identify inefficiencies
• Track downtime and ensure rapid turnaround
• Support optimization of vehicle allocation and route planning.

Maintenance & Asset Care:

• Ensure pre-trip and post-trip inspections are completed
• Liaise with workshops for preventive and corrective maintenance
• Monitor vehicle condition and roadworthiness
• Flag recurring technical issues and recommend improvements.'

Fuel Management & Operational Cost Control:

• Monitor fuel issuance and consumption trends
• Detect anomalies, abuse, or inefficiencies
• Promote fuel-efficient driving practices
• Support inventory control for fuel distribution.

Reporting & Documentation:
Maintain up-to-date records on:

• Vehicle utilization
• Driver performance
• Fuel consumption
• Maintenance activities
• Provide structured daily/weekly reports tHead of Transport
• Escalate operational risks, safety issues, and performance gaps.

Accountabilities

• Monitor and controls transport operations tensure safety of personnel, assets, goods, and other road users.
• Constant education and training of company drivers towards safe and defensive driving behaviour.
• Coordinates the activities of the company drivers tensure peaceful industrial atmosphere in the district.
• Manages the supply, Installation and Maintenance of DIM (Driving Improvement & Monitoring System) and/or IVMS
• Manages fuel administration tensure good and effective transportation operation and effective budget performance
• Carries out any other duties that may be assigned by the Hierarchy

Qualifications

• HND/BSc in Transport Management, Logistics, Engineering or any Social/Management Sciences field.
• At least seven years’ experience in providing logistic related or general services in a large organization.
• Must be able tapply initiative and take decisions on the spot.
• Minimum of 5 years’ work experience in Logistics, Engineering, or related field.
• Capable of working with minimum supervision and good analytical skills.
• Good Computer skills.
• Good administrator, organizational skill, Courteous, patient, detailed and sufficient capacity tmanage pressure
• Relates with staff of different levels therefore must display good knowledge of company hierarchies.

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Service Dimensions

• This Service is created to provide effective and efficient consolidated reporting for FM&A ABJ/LOS/PHC.
• It also supervises the working relationship with government agencies for payments of Tenement/Ground Rents etc.
• It oversees land transport quality operations and performs the function of communication interface between technical entities and the company staff to ensure prompt information dissemination as well as updates for intervention activities.

Budget:

• Contributes towards the performance & optimization of FM&A division budget (OpEx and CapEx).

Production:

• Preparation of FM&A division weekly / monthly / half year / annual reports; Manage the development of Work Instructions / level 4 procedure documents for FM&A division; administer the WSS; Performs validation and publication of information where the three (ABJ/LOS/PHC) locations will be impacted and publish on the Intranet / mass mail to catchment staff. Manages the relationships with Government Agencies for timely payment of yearly Ground rents & Tenement Rates.
• Supervises the creation of SPR valued at about NGN1,780M yearly on renewal of company rented facilities and other requests from various FM&A locations.

Statistics:

• Weekly FM&A Division Reports (52 Nos.) & Monthly DMD’s report (12 Nos.), Half-year / Annual reports (2 Nos.). Over 400 mass e-mails yearly. Combined Tenement Rates and SPR status reports. Over 25,000 Helpdesk calls are logged annually.

Personnel:

• Supervises three organic positions and six Helpdesk personnel (TAS/Labour/ Service).

Activities

• Manages mass-mailing tool validation team composition and access rights for the division related information dissemination.
• Supervises the Responsible for relating with Government and relevant agencies as regards payments of Tenement Rates on company’s leased properties, Ground rents and other related services.
• Administer FM&A Windows Share-Point Services (WSS) or equivalent and other reporting documents storage management software. Responsible for creation of folders/ groups and assigning of access rights at divisional level.
• Oversees the coordination of the balloting processes of FM&A PHC scrapped materials (household items, vehicles and other equipment) in line with approved procedure.
• Responsible for weekly KPI, Monthly and yearly sectional reports.
• Design and maintain standardized reporting templates and dashboards for FM&A.
• Consolidate and analyze data from Helpdesk (maintenance requests), Technical services (PTS, maintenance teams) and Contracts and administration functions
• Administer FM systems (e.g., SAP PM, CMMS, SAP FI tools, Primavera, SharePoint).

Ensure:

• Accurate asset data, work orders, and maintenance history
• Standardized workflows for maintenance requests
• System reliability and data governance
• Lead system optimization and digitalization initiatives.
• Support the planning and follow-up of FM&A activities and major jobs through systems (e.g., Primavera, SAP).
• Monitor execution progress and provide variance analysis and insights.
• Define, track, and report FM&A KPIs (cost, service delivery, maintenance performance).
• Functions as divisional HSE Entity Representative.
• Collates and analyses weekly KPIs, identifies areas for improvement and provides related reports.
• Collates reports and KPI’s from FM&A Helpdesk, PTS and FM&A departments to prepare, edit, update and publish weekly, monthly, half year/ full year reports.
• Carries out any other duties/projects that may be assigned by the Hierarchy.

Qualifications

• A University Ddegree.
• Minimum of 5 - 7 years post NYSC work experience in an industrial environment, preferably an IOC
• Computer literate: Proficiency in Microsoft Windows professional and Microsoft Office tools/ Primavera and SAP.
• Mastery of other types of report preparation and editing software is an added advantage.
• Fluent in English language and possess good communication as well as inter-personal skills.
• Strong analytical and quantitative skills.
• Experience in government relations management.

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Service Dimensions

• To coordinate the planning, budget process and performance review of all the departments in the Facilities Management & Administration Division thereby ensuring that planned activities are on schedule, performance is within approved budget and ease of cost recovery for the Company.
• Follow up FM&A contracts status to ensure contracts are renewed as and when due, without falling into regularisation.
• Ability to interpret the technical issues into financial figures understandable by all concerned.
• Ability to manage departments budget expectations, especially in budget cuts and arbitrations.
• Tasks are usually deadline driven and could be on short notice to meet both corporate and partners’ requirements.
• Information gathering from various technical personnel cutting across various departments could be daunting.
• Frequent misunderstanding with the technical persons especially in periods of budget cutting.
• KPIs for weekly/monthly reports and work programmes from technical departments are compiled, monitored and analyzed for GS division.
• Interface with government agencies and regulatory bodies.
• Interface between vendors with payment issues and finance department.
• Readiness to travel at any time for duties relating to the division.
• Thoroughness in the discharge of duties is very important to eliminate complications on the job and existing work procedures.
• Good interpersonal relationship management, patience and understanding with internal and external partners.

Activities
Budget and Reporting:

• Responsible for receiving from NUIMS yearly, approved and OML130 Projects.
• Works with Partners & Authorities Relations Division, Finance review yearly financial performance (General Investments Supply Chain Management).
• Prepares Five years budget plan for FM&A Division (Pluri-annual
• Actively supports and works with Sectional Heads/Managers of their budgets.
• Develop, formulate and recommend budget defense strategies FM&A Division.
• Monitor actual expenditure vs. budget, analyze variances, and recommend corrective actions.
• Monthly reports of FM&A budget performance in liaison with Responsible on areas to strengthen.
• Track contract costs, service charges, and vendor spend optimization.
• Interfacing with Partners and other departments
• Visits Lagos when necessary to participate in Quarterly Division and NUIMS.
• Drives Duet meetings. Conducts two nos. weekly meetings to Payment (P2P) meeting with CPNC, Finance and FM&A the internal processes before invoicing/payment.
• Assists in preparing slides for CC1 / CC2 presentations contracts in FM&A Division.
• Prepares Weekly/ Monthly report on the progress of key projects to Management in MS Project Application.
• Works with Internal Control and the Decentralized Buyers in FM&A to ensure that all POs and SPRs processed are in line with the DOA.
• Performs over-sight functions on the activities of eJPC creators and ensures that FM&A contractors are paid on time.

Planning:

• Coordinate the preparation of annual FM&A budgets (OPEX & CAPEX) aligned with corporate targets and asset requirements.
• Develop medium- and long-term financial plans, forecasts, and cost scenarios.
• Prepares on monthly basis FM&A integrated planning schedule and updates and ensures that project activities are properly captured and posted on time.
• Consolidate inputs from maintenance, real estate, administration, and project teams into a coherent business plan.
• Prepare and follow up FM&A planning via enterprise tool like Primavera, aligning resources, schedules and operations through integrated planning and forecasting processes.
• Prepares weekly KPIs for the department and ensures that activities of the former are properly captured for Divisional meetings.
• Carries out any other duties as may be assigned by hierarchy from time to time.

Accountabilities

• Coordinates the preparation of Facilities Management & Administration Division corporate and partners budget to ensure timely submission and approval.
• Coordinates the preparation of FM&A Division budget performance defense with the partners to ensure all costs are fully recovered.
• Monitors the FM&A budget lines to ensure budget performance are within approved budget limits and propose realignments where necessary.
• Follows up FM&A contracts with CPNC to ensure contracts are renewed as and when due without regularization.
• Promotes good and cordial relationships with both internal and external customers for smooth operations.
• Keeps informed and abreast of evolving trends in third party payments system to ensure smooth interaction with relevant bodies.

HSE Objectivies:

• Familiarize self with Company emergency procedures, carry out assigned responsibilities safely and report any incident, unsafe act or operation.
• Participate in all HSE committee meetings and all safety drills.

Qualifications

• Good University Degree in Finance, Economics or Engineering discipline
• At least 5 years post NYSC working experience.
• Good command of English language.
• Good interpersonal skills.
• Knowledge of computer software like MS Office Suit, Ms Project, Primavera, AutoCAD.