Job Vacancies at Malaria Consortium

Department: Management
Length of Contract: 5 years
Role type: National
Grade: 10
Travel involved: In-country travel (35%)
Reporting to: Project Manager
Slots: 6 Openings

Country and Project Background

• Malaria is highly endemic in Nigeria and it remains one of the leading causes of childhood and maternal morbidity and mortality in the country. Nigeria is deeply committed to making progress towards the achievement of the Sustainable Development Goals and it recognizes the fact that, without firm efforts to control malaria, achievement of the targets related to child mortality, maternal mortality, and reducing the burden of communicable disease will not be possible. Malaria therefore constitutes a significant development challenge for Nigeria.
• Interventions for reducing malaria burden in the country are documented in the national malaria strategic plan with Government taking the lead in its implementation with the support of all the RBM partners.
• The DFID funded and Malaria Consortium led malaria programme, SUNMAP, provided technical assistance and other support to the Nigeria National Malaria Elimination Programme (NMEP) covering the period 2008 to 2016.
• The anticipated follow on project, SUNMAP2 has been designed to strengthen the management and technical capacity of NMEP, State Malaria Elimination Programme (SMEP) and their stakeholders to drive the implementation of the National Malaria Strategic Plan, 2014 to 2020 and achieve its ambitious targets. This will include short term technical assistance and technical assistance embedded in NMEP in key areas of programme management, evidence generation and use, and capacity building across all project outputs and ultimately reducing Nigeria’s malaria burden and strengthening the Government of Nigeria’s health systems capacity to ensure long term programme and impact sustainability.

Job Purpose

• The State Project Manager will provide overall programme oversight at the state level.
• He / she will be the focal point for engagement with DFID representative within the state including other DFID-funded programmes.
• He / She will facilitate the development and monitoring of a state-level sustainability plan with the State Malaria Elimination Programme (SMEP) and its key development partners.
• He / She will lead institutional capacity-building efforts with SMEP including those linked to health reforms. The position holder will directly line manage a team of four staff and represent the programme at the state coordination platforms.
• The position holder will support SMEP to better coordination with other tiers of government both (NMEP and LGAs in their state).
• He / she will support the state government to achieve state wide roll-out of project supported interventions.

Scope of Work:

• The State Project Manager will be responsible for the provision of programme technical support to state-level malaria control effort and direct implementation of SUNMAP2 for the control of malaria at State, LGA. Ward and community levels.
• The State Project Manager will lead a team that includes experienced technical and programme management experts and oversee the provision of short term technical assistance from SUNMAP2 to SMEP and other key stakeholders.
• He / She will work to keep SUNMAP2 state activities on course to achieve targets especially because it will be a payment-by-result type of contract. He/She will apply value-for-money in their management approach.

Key Working Relationships:

• DFID Nigeria representative in the state, including Team leads for DFID-funded programmes with activities in the state
• Project Manager as line manager, including work planning
• Provide strategic, programmatic and management oversight to the state-based team
• SUNMAP2 Senior Management Team for high-level strategic, financial and donor-related issues

Key Accountabilities
Strategic planning, management and governance (20%):

• Provide strategic planning support to the state-based SUNMAP2 team
• Provide effective support and oversight to the members of the state-based SUNMAP2 team to ensure that implementation occurs according to operational plans
• Support the SUNMAP2 Senior Management Team in identifying opportunities which can be used to sustain the impact of the project and/or extend the scale of the project
• Ensure regular communication is maintained between the State-based team and the Abuja-based SUNMAP2 team
• Be responsible for the state-level project risk register. Work with the Project Manager and members of the State-based team in the identification, tracking, prevention and management of key programme risks especially those related to performance and fiduciary management
• Be a liaison between the project, State government and DFID representative in the State
• Maintain effective communication with other DFID-funded programme leads

Programme Management (50%):

• Develop and implement work plans, ensuring that partner work plans are integrated into an overall consolidated state level project work plan
• Oversee project partner’s inputs and subcontractors’ activities to deliver harmonized, aligned and effective outputs
• Manage a number of complex public, civil society and commercial sector partnerships
• Work closely with the SUNMAP2 SMT to see that work plans are aligned with best technical approaches
• Coordinate the provision of programme management strengthening support to the State Malaria Elimination Programme (SMEP)
• Provide high-level technical support on malaria control to the State MoH and partners engaged in malaria control
• Promote harmonisation of malaria control efforts at state level
• Ensure monitoring systems are in place and that project reviews / audits are carried out periodically in conjunction with the project team, key stakeholders and project partners
• Travel to the field as necessary to provide support and oversight to the State team
• Ensure all relevant authorities and stakeholders are included in the planning and implementation of the project as appropriate
• Maintain a good and proactive collaboration with the relevant authorities at State level, such as SMEP, and other stakeholders including other relevant DFID-funded programmes and GFATM malaria grant sub-recipients
• Work with the SUNMAP2 SMT to see that project lessons and experiences are documented
• Work with the SUNMAP2 SMT to see that programme improvement is data-driven
• Remain engaged with current funding opportunities for malaria control / elimination through liaising with other INGOs, government bodies, donors and UN agencies

Logistics, Finance and Administration (10%):

• Ensure the project is efficiently and accurately managed within allowable line item flexibility and there is full accountability of resources
• Ensure familiarity with Malaria Consortium and donor compliance issues, ensuring all implementing partners in the state are compliant with these
• Work with the state-based team to prepare projected project expenditures
• Work with the Project Manager and Project’s Senior Finance Expert to monitor expenditure and budget compliance on a regular basis, report any concerns to the Project Director and develop plans to mitigate any under or over expenditure
• Closely monitor state-related project budget spending and burn rates
• Work closely with the finance team to ensure timely financial reporting and assistance at audits for the project
• Work closely with the logistics team to ensure that all items required for the state-based activities are procured in a timely manner and in line with donor requirements

Human Resource Management (5%):

• Work with the HR team to lead the recruitment and selection of State-based staff for the project
• Line manage members of the State-based team using performance-based management approaches

Representation (15%):

• Be responsible for representation with other NGOs, UN agencies, State level government bodies, donors and other relevant parties. Coordinate project representation at technical working groups and other relevant coordination frameworks
• Relevant national events to showcase the project’s achievements

Person Specification

Qualifications and Experience
Essential:

• Master’s Degree in Public Health, Epidemiology, International Development or related discipline
• Mid-level management experience on large-sized health projects in Nigeria
• Over 5 years working experience in development projects
• At least 2 years of those spent in projects based in the state and managing teams of 5 or more personnel
• Experience managing at least one project for an external government client
• Experience working with performance-based contracts
• Experience in project and financial management with a proven track record of timely submission of high-quality project deliverables

Desirable:

• Experience managing donor grants or contracts such as DFID, GFATM or USAID / PMI
• Experience working on maternal and child health programmes, including community health delivery
• Familiar with the Nigeria health system

Work-based Skills
Essential:

• Strategic thinking
• Ability to manage and inspire high performing teams
• Excellent programme management skills, with proven ability to implement high-quality projects on time and within budget
• Resource mobilisation skills including an understanding of state and national public health and malaria networks
• Strong negotiation skills, particularly in engaging government health officials at all levels
• Good influencing and persuasion skills and ability to remain compliant with organisational and donor policies
• Ability to manage and prioritize high workload and multiple tasks in a fast-paced environment with tight deadlines
• Excellent problem-solving skills
• Excellent English language skills, both spoken and written
• Capable of establishing strong working relationships with colleagues from different functions and cultures
• Excellent knowledge of Microsoft Office, particularly Word and Excel
• Excellent presentation skills
• A team player, with a friendly attitude
• Proactive and takes initiative as required
• Results-oriented work ethic

Desirable:

• Good capacity building skills especially mentoring and coaching
• Conversant with the basic epidemiology of malaria in Nigeria
• Data-driven decision-making mentality
• Familiar with value-for-money principles
• Excellent advocacy skills, and comfortable being a strong advocate for malaria control

Core Competencies
Delivering Results:
LEVEL D - Inspires wider teams to achieve outstanding results and to manage risks:

• Proactively improves effectiveness and performance of other senior staff to increase ability to meet objectives, acquiring new skills when appropriate
• Encourages mitigating risks amongst the teams/ groups they work with/ manage
• Ensures the quality of all internal / external work of own and others

Analysis and use of information:
LEVEL C – Works confidently with complex data to support work:

• Interprets complex written information
• Works confidently with data before making decisions, for example; interpreting trends, issues and risks
• Acquainted with the validity, relevance and limitations of different sources of evidence

Interpersonal and communications:
LEVEL D - Communicates complex technical and / or sensitive/ high risk information effectively:

• Communicates complex operational, technical and strategic issues clearly and credibly with widely varied audiences
• Uses varied communication to promote dialogue and shared understanding and consensus across a variety of audiences
• Influences internal and external audiences on specific issues
• Scans the internal and external environment for key information and messages to support communications strategies

Collaboration and partnering:
LEVEL C – Builds strong networks internally and participates actively in external networks and think tanks:

• Builds strong networks internally
• Participates actively in external networks and/ or think tanks
• Engages with relevant experts to gather and evaluate evidence
• Shares and implements good practice with internal and external peers

Leading and motivating people:
LEVEL C – Effectively leads and motivates others or direct reports:

• Gives regular, timely and appropriate feedback
• Acknowledges good performance and deals with issues concerning poor performance
• Carries out staff assessment and development activities conscientiously and effectively
• Develop the skills and competence of others through the development and application of skills
• Coaches and supports team members when they have difficulties

Flexibility / adaptability:
LEVEL C – Supports others to cope with pressure:

• Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems and supports others to do the same
• Adapts team approach, goals, and methods to achieve solutions and results in dynamic situations
• Sets realistic deadlines and goals for self or team

Living the values:
LEVEL D - Acts as a role model in promoting Malaria Consortium’s values:

• Champions and takes ownership of corporate decisions, values and standards and ensures team members implement them in a positive manner
• Acts as role model internally and externally in promoting Malaria Consortium’s values
• Is accountable for ensuring that cultural awareness is demonstrated across the area(s) they manage

Strategic planning and thinking and sector awareness:
LEVEL C – Keeps up-to-date with the internal and external environment:

• Takes into account economic, political and other business factors when drawing up medium and long-term plans, covering both public and private sectors
• Looks beyond the immediate operations to prospects for new business
• Engages with appropriate internal and external sources to establish major influences on future plans

Salary
Competitive.

Benefits
National

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Grade: 10
Role Type: National
Department: Human Resource
Travel involved: Up to 20% travel within Nigeria
Child safeguarding level: 4
Reporting to: West and Central Africa Programmes Director
Direct Reports: 3 HR Officers
Indirect reporting to: HR Recruitment Advisor based in the UK

Country and Project Background

• Malaria Consortium has been operational in Nigeria since 2008 first as a lead of the large DFIDfunded Support to National Malaria Programme (SuNMaP) and now as lead or partner on several programmes. In 2012, Malaria Consortium fully established itself in Nigeria with a long-term commitment and opened a country office. The Human Resources Manager is responsible for overseeing the Human Resources of the country programmes including employee relations, performance management, policy and practice, workforce planning, recruitment, induction, learning and development and provides a link between the country offices to ensure a consistency of approach and high-quality standards across all of Malaria Consortium.

Job Purpose:

• The Human Resources Manager(HRM), is responsible for overseeing the Human Resources function for the country programme including workforce planning, recruitment, induction, learning and development, performance management, employee relations, policy and practice, and also provides coaching to managers and a link between the offices to ensure a consistent approach and high-quality standards.

Scope of Work:

• This role is part of the Nigeria Management Team. The post holder will advise and provide support on Human Resources in-country ensuring policy compliance for all our HR needs across the employee life cycle.
• The post holder will be accountable for the HR administration, resourcing, succession planning, learning and development, reward, staff wellbeing, HR Budget and employee relations for the country programme, in accordance with the objectives of the country office

Key Working Relationships:

• The HRM will manage the Nigeria Human Resources function reporting to the West Africa Programmes Director and will interact with all staff providing advice on HR issues. This position has dotted reporting to the HR & Recruitment Advisor.
• The HRM role is a member of the senior management team in-country and works closely with management, finance, compliance, technical and operations team in country.
• The HRM supervises the HR team. External working relationships will include, legal advisors, Labour office and other non-government organisations.

Key Accountabilities (Percent of time spent on each area)
HR Policies and Strategy (15%):

• In collaboration with the HR & Recruitment Advisor, develop, review and update the Malaria Consortium Nigeria Employee Handbook ensuring that it reflects global policies, good practice and is legally compliant
• Contribute to strategic and operational planning for the Nigeria programme, advising the management team on implications from a HR perspective
• Keep up to date with changes in employment legislation advising head office, managers and employees of significant changes and updating policies and procedures as required
• Conduct refresher training on Malaria Consortium Policies as required
• Act as safeguarding focal point in-country and ensures regular training for local safeguarding focal points occurs, and that there is compliance with procedures amongst all staff
• Work with the HR & Recruitment Advisor on salary and benefits surveys to ensure competitive compensation and benefits plan
• Manage the local benefits programme
• Coordinate national staff exit procedures, including conducting exit interviews and exit clearance forms
• Review the national payroll monthly report and communicate adjustments to the country finance team by the agreed local payroll cut-off date
• Represent employee issues to the senior management team and communicate same from senior management to employees;
• Ensure all national and global-national employees are insured under local medical cover, monitor workers’ compensation claims and work with the contracted insurance providers to manage claims;
• Participate in the development and implementation of HR corporate governance as required;
• Ensure employee data is managed and complaint to GDPR regulations

Recruitment (30%):

• In collaboration with department heads and the HR & Recruitment Advisor to assess project staffing needs and succession
• To provide guidance to manager on recruitment and contract extension processes in adherence to the Recruitment and Data Protection policies;
• Oversee and support the placement of advertisement, distribution vacancies through local / regional networks, longlisting CVs, organising interviews, ensure HR participation in interviews, maintaining recruitment records for national staff and consultants;
• Review contractual documentation for national employees and national consultants;
• Ensure that background checks are performed as outlined in the organisational recruitment policy;
• Coordinate the onboarding process and in-country induction of new international staff and work closely with the operations team to obtain work permits for them

Performance and Professional Development Management (15%):

• Ensure new starters complete their induction programme on Malaria Consortium Learning Management system (Totara), arranging face to face sessions with in-country departments as necessary
• Conduct regular training on all HR related policies
• Coordinate and monitor the implementation of the performance management policy, including probation and setting objectives within two-weeks by new starters;
• Ensure training activities conducted in-country are recorded in the Learning Management System (Totara)
• In collaboration with the Performance and Development Specialist support managers and staff to improve performance;
• Develop and implement the annual Learning and Development plan and develop database of providers which are quality assured
• Maintain and coordinate employee motivation and recognition programmes
• Provide guidance to staff on career development;

HR Administration, Consultants and Day-to-Day Management (30%):

• Oversee that accurate and up to date records, paper, cascade, intranet and electronic personnel records, are maintained.
• Track HR data such as contract renewals, conflict of interest renewals and policy sign off renewals informing relevant staff as necessary
• Ensure all employees are insured under the Group Personal Accident (GPA) cover, monitor workers’ compensation claims and work with contracted insurance providers to manage claims
• Ensure that all HR Information is maintained and up-to-date electronically on Share-point e.g. disciplinary and grievance records, organogram, insurance / medical policies, etc.
• Compile and submit monthly and quarterly KPI management reports to the HQ HR team
• Provide guidance to managers and staff using cascade
• Provide information for HR audits as required
• Oversees the Consultant Database to ensure that it is up-to-date and compliant with organisational policies

Employee relations (5%):

• Work with the HR & Recruitment Advisor to advise managers on employee relations such as disciplinary, grievances, wellbeing, promotion pay and remuneration issues, including benefits;
• Provide counsel to all employees on issues concerning employee relations guided by Malaria Consortium policies.
• Support managers through disciplinary and other employee relations matters
• Proactively manage staff terminations including exit interviews
• Develop strategy and implement staff retention processes to minimise attrition rates
• Report to the organisational focal point any incidents that have been reported in accordance to the safeguarding policy.

HR Function Management (5%):

• Line manage the HR team to ensure timely, quality HR support is provided to the Nigeria programme
• Monitor and report on expenditure of the L&D budget and HR function budget
• Participate in and contribute to the country and programme level budget review meetings and lead in quarterly forecasting of HR budget

Person Specification

Qualifications and Experience
Essential:

• A Bachelor's Degree in Business Administration, Human Resource Management or related discipline
• Significant experience working in generalist Human Resources Management position
• Knowledge and experience in recruitment, reward and recognition, employee relations and trainings
• Experience in using information systems

Desirable:

• Experience with cascade and Learning Management Systems (Totara)
• A post-graduate qualification in Human Resource Management
• Proven significant experience working for an International Non-Government Organisation
• Experience working in networks and building strong working relationships

Work-based Skills
Essential:

• Ability to maintain confidentiality of all Human Resource Information
• A self-starter who is able to work on own initiatives with limited supervision
• Excellent attention to detail with well-developed administrative skills
• Knowledge and experience using MS-office packages (MS office, outlook, SharePoint)
• Fluent in English, excellent written and verbal communication skills
• Flexible approach to tasks and working hours
• Mature and professional demeanour

Desirable:

• Demonstrable ability to lead and develop HR systems and processes
• Knowledge of INGOs Human Resource management issues

Core Competencies
Delivering results:

LEVEL C - Supports others to achieve results:

• Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets.
• Supports others to plan and deliver results.
• Supports others to manage and cope with setbacks.

Analysis and use of information:
LEVEL B - Uses evidence to support work:

• Identifies and uses various sources of evidence and feedback to support outputs
• Uses evidence to evaluate policies, projects and programmes
• Identifies links between events and information identifying trends, issues and risks
• Ensures systems are in place to address organisation needs

Interpersonal and communications:
LEVEL D- Communicates complex technical and / or sensitive / high risk information effectively:

• Communicates complex operational, technical and strategic issues clearly and credibly with widely varied audiences
• Uses varied communication to promote dialogue and shared understanding and consensus across a variety of audiences
• Influences internal and external environment for key information and messages to support communications strategies

Collaboration and partnering:
LEVEL C - Builds strong networks internally and participates actively in external networks and think tanks:

• Builds strong networks internally
• Participates actively in external networks and / or think tanks.
• Engages with relevant experts to gather and evaluate evidence
• Shares and implements good practice with internal and external peers

Leading and motivating people:
LEVEL C - Effectively leads and motivates others or direct reports:

• Gives regular, timely and appropriate feedback
• Acknowledges good performance and deals with issues concerning poor performance
• Carries out staff assessment and development activities conscientiously and effectively
• Develops the skills and competences of others through the development and application of skills
• Coaches and supports team members when they have difficulties

Flexibility / adaptability:
LEVEL C - Supports others to cope with pressure:

• Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems and supports others to do the same
• Adapts team approach, goals, and methods to achieve solutions and results in dynamic situations
• Sets realistic deadlines and goals for self or team

Living the values:
LEVEL D - Acts as a role model in promoting Malaria Consortium’s values:

• Champions and takes ownership of corporate decisions, values and standards and ensures team members implement them in a positive manner
• Acts as role model internally and externally in promoting Malaria Consortium’s values
• Is accountable for ensuring that cultural awareness is demonstrated across the area (s) they manage

Strategic planning and thinking and sector awareness:
LEVEL C - Takes a helicopter view and anticipates the future:

• Demonstrate an ability to step back from operational issues and see things holistically (helicopter vision)
• Anticipates how actions will impact other team and negotiating to reach mutually acceptable solutions
• Demonstrates and how complex strategies issues can be broken down in simple discrete steps.

Salary
Competitive

Benefits:
National.

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